Deanne Damato from Sentri presents at SharePoint Saturday on File Migration

1. Best Practices for Migrating
Content from File Shares to
SharePoint
Deanne Damato
SharePoint Architect, Sentri, Inc.
ddamato@sentri.com

2. @sentri_inc
www.linkedin.com/in/deannedamato
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3. http://www.microsoft.com/casestudies/Case_Study_Detai
l.aspx?CaseStudyID=4000002006
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7. Israel - Development &
Engineering
Business since 1999
Partner of the Year
Microsoft 2010/2011 Northeast
Partner of the Year
Microsoft 2011 Northeast VOICE
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10. Less emphasis on:
• Technical
• How to
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11. Less emphasis on: More focused on:
• Deep technical • Best practices
• How to • Lessons learned
• Planning
• User experience
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13. • Validate your strategy
• Consider the user’s experience
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16. • Where are they?
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17. • Where are they?
• What are they?
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18. • Where are they?
• What are they?
• Are they being used?
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19. • Where are they?
• What are they?
• Are they being used?
• Who is using them?
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20. • Where are they?
• What are they?
• Are they being used?
• Who is using them?
• How are they using them?
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21. • Where are they?
• What are they?
• Are they being used?
• Who is using them?
• How are they using them?
• How old are they? Should they be archived?
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22. How can you answer all of these
questions?
• Where are they?
• What are they?
• Are they being used?
• Who is using them?
• How are they using them?
• How old are they? Should they be
archived?
• What are their attributes? Size? Type?
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23. • Take inventory of your files
• Use IT tools to analyze files
• Use people in your business who
know the files
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28. • Understand your files
• Consider the user’s experience
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40. The right strategy for you is the one
that is right for your particular
situation after all things are
considered.
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41. • Understand your files
• Validate your strategy
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43. • Involve business and content owners early
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44. • Involve business and content owners early
• Demonstrate “what’s in it for me”
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45. • Involve business and content owners early
• Demonstrate “what’s in it for me”
• Educate
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46. • Involve business and content owners early
• Demonstrate “what’s in it for me”
• Educate
• Communicate
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47. Sample cheat sheet
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48. • Involve business and content owners early
• Demonstrate “what’s in it for me”
• Educate
• Communicate
• Provide a cheat sheet
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50. • Involve business and content owners early
• Demonstrate “what’s in it for me”
• Educate
• Communicate
• Provide a cheat sheet
• Cut-over in phases
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52. http://technet.microsoft.com/en-us/library/cc262787.aspx
http://www.sharepointjoel.com/Lists/Posts/Post.aspx?ID=328
http://www.jam-software.com/treesize_free/
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