The document is an agenda for a seminar on using QuickBooks for better decision making. It will include introductions, a keynote on using QuickBooks for decision making, a sponsor presentation, a question and answer session, and a conclusion. Various QuickBooks tools for tracking financial information will be demonstrated, including accounts, items, customers and jobs, and classes. Reports for assessing profitability, job profitability, and item sales will also be demonstrated. The use of estimates and budgeting in QuickBooks will be highlighted.

1. Sigma Free
Presents…
Using Quickbooks
for Better Decision Making
Tuesday, March 16, 2010
6pm – 8pm
Sigma College of Small Business
6611 Jefferson St.
Haymarket, VA 20169
Sponsored by:
Myerson & Myerson CPAs
Provided by Sigma College of Small Business, Inc.

2. Sponsored by:
Agenda
Introductions Myerson & Myerson CPAs
Keynote Topic
Using Quickbooks for Better Decision Making
Our Sponsor:
Myerson & Myerson, CPAs
Break – Refreshments and Networking
Ask
Questions Keynote Conclusion
Any Time Using Quickbooks for Better Decision Making
Using Quickbooks for Better Decision Making 2
Copyright 2010 Sigma College of Small Business, Inc.

3. Sponsored by:
Managerial Accounting
Myerson & Myerson CPAs
• “Managing” the company
– Used by managers to make decisions and guide actions
• Financial Accounting is used for “reporting” on the company
• Information for IRS, stockholders, etc…
• Costs and Profitability
– Analyze at more detailed levels
– Products, jobs, customers
• Results from Specific Investments
– Marketing campaigns
– Equipment investments
• Budgets and Forecasting
• Manage Cash Flow
Using Quickbooks for Better Decision Making
Copyright 2010 Sigma College of Small Business, Inc. 3

4. Sponsored by:
What Do You Want to Know?
Myerson & Myerson CPAs
• Costs and Profitability
– “That job was big, but was it profitable?”
– “What are my most profitable types of
customers?”
– “What are the most costly parts of my business?”
• Budgets and Forecasts
– “How are actual costs matching up to
what we had planned?”
– “Based on my actuals v. forecasts,
do I need to change my budget?”
• Cash Flow
– “Will I have enough cash at the end of the month to…?”
• Customer Management
– “How can I use my financial system to better
communicate with my customers?”
Using Quickbooks for Better Decision Making
Copyright 2010 Sigma College of Small Business, Inc. 4

5. Sponsored by:
Tracking Financial Information
Quickbooks Tools for Managing Information
Myerson & Myerson CPAs
• Accounts
– General, high level data
• Items
– Track goods and services that are sold
• Customers and Jobs
– Relate transactions to specific customers and jobs
• Classes
– Flexible way to track additional information
Using Quickbooks for Better Decision Making
Copyright 2010 Sigma College of Small Business, Inc. 5

6. Sponsored by:
Job Expenses Account
Subcon‐ Job Equipment Permits and
tractors Materials Rental Licenses Myerson & Myerson CPAs
Sub‐account Sub‐account Sub‐account Sub‐account
Accounts
“How much did the company spend on _____________ last year?”
Used to compare revenue, expenses, assets and liabilities on a company
basis.
Using Quickbooks for Better Decision Making 6
Copyright 2010 Sigma College of Small Business, Inc.

7. Sponsored by:
Job Expenses Account
Subcon‐ Job Equipment Permits and
tractors Materials Rental Licenses Myerson & Myerson CPAs
Sub‐account Sub‐account Sub‐account Sub‐account
Plumbing Item
Electrical Item
Items
“How much did we spend on plumbing last year?”, or
“Should we Hire a Plumber?”
Used to itemize delivered products and services across multiple accounts.
Using Quickbooks for Better Decision Making 7
Copyright 2010 Sigma College of Small Business, Inc.

8. Sponsored by:
Job Expenses Account
Subcon‐ Job Equipment Permits and
tractors Materials Rental Licenses Myerson & Myerson CPAs
Sub‐account Sub‐account Sub‐account Sub‐account
Plumbing Item
Electrical Item
Note: The Cook: 2nd Floor Addition
specific account Abercrombie: Bathroom
can change – we
can just as easily
track item and
job info for a
revenue account
Impact: Allows
us to compare
across accounts,
items and jobs. Customers and Jobs
“How much did we spend on Job Materials the Cook Addition Job?”
Used to track transactions to a specific customer and job.
Using Quickbooks for Better Decision Making 8
Copyright 2010 Sigma College of Small Business, Inc.

9. Sponsored by:
Job Expenses Account
Subcon‐ Job Equipment Permits and
tractors Materials Rental Licenses Myerson & Myerson CPAs
Sub‐account Sub‐account Sub‐account Sub‐account
Plumbing Item
Electrical Item
Cook: 2nd Floor Addition
Abercrombie: Bathroom
Note: Using
New Construction Class Classes allows
Remodel Class you to have a
simpler account
list. Otherwise
you would need a
new and
Classes renovation sub‐
account for each
“How much were total Job Expenses for New Construction Expense Account.
compared to Renovations?”
Flexible categories to further break down financial information
Using Quickbooks for Better Decision Making 9
Copyright 2010 Sigma College of Small Business, Inc.

10. Sigma Free
Presents…
Using Quickbooks
for Better Decision Making
Tuesday, March 16, 2010
6pm – 8pm
Sigma College of Small Business
6611 Jefferson St.
Haymarket, VA 20169
Sponsored by:
Myerson & Myerson CPAs
Provided by Sigma College of Small Business, Inc.

11. Sponsored by:
Rock Castle Construction
Myerson & Myerson CPAs
• Reports
– Profit and Loss
• Uses Accounts
– Job Profitability
• Uses Customer and Job Info
– Item Sales and Profitability
• Add and Use
– Accounts
– Items
– Customers and Jobs
– Class
Using Quickbooks for Better Decision Making
Copyright 2010 Sigma College of Small Business, Inc. 11

12. Sponsored by:
Using Estimates in Quickbooks
Myerson & Myerson CPAs
• Similar to Invoices
• Advantages
– Turn into invoices very easily
– Track Estimates v. Actuals to evaluate accuracy
– Help track close rate
• Demonstration
Using Quickbooks for Better Decision Making
Copyright 2010 Sigma College of Small Business, Inc. 12

13. Sponsored by:
Budgeting in Quickbooks
Myerson & Myerson CPAs
• Budget at Multiple Levels
– Allows budgeting by account
• Demonstration
Using Quickbooks for Better Decision Making
Copyright 2010 Sigma College of Small Business, Inc. 13