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Electronic Records Training

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State of Utah, Salt Lake City
State of Utah, Salt Lake City

Utah State Archives developed this training to help state agencies manage electronic records.

TecnologíaEmpresariales
1 de 21
Electronic Records Management The transition from paper to electronic media
Information is Becoming More Electronic ,[object Object],[object Object],[object Object],[object Object]
What are electronic records? ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Metadata is data about data ,[object Object],[object Object],[object Object],[object Object]
Government Records Access and Management Act ,[object Object],[object Object],[object Object],[object Object]
Government Records Access and Management Act ,[object Object],[object Object],[object Object]
Government Records Access and Management Act ,[object Object],[object Object],[object Object]
Government Records Access and Management Act ,[object Object],[object Object],The record copy may be maintained in any format.
How long will it last? Paper or microfilm will last 500 to 1,000 years. Compact discs have a life expectancy of 5 to 10 years.
Technology is Changing ,[object Object],[object Object],[object Object]
Digital Image Converter ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Digital Image Converter Purchased by 14 Utah Counties in 2008
E-mail is correspondence ,[object Object],[object Object],[object Object],[object Object]
Records Management Software ,[object Object],[object Object],[object Object]
Digitization Advantages ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Digitization Disadvantages ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Individual workstation files ,[object Object],[object Object],[object Object],[object Object]
What is the solution? ,[object Object],[object Object],[object Object],[object Object]
Records Management Committee ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Web sites ,[object Object],[object Object]
Thank you --- any questions?

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Electronic Records Training