Discover and test apps available to manage on-site registration, check-in and other useful aspects of event management. A variety of apps are available depending on the dimension and type of event. These apps not only provide a flexible mobile and streamlined workflow but also a great way to ensure your event is green and take a further step to a fully paperless event. Session presented in Frankfurt at IMEX 2012

1. Stefania Conti-Vecchi
Using iPad Apps to Manage Attendees

2. I
own
an
iPad
and
I
always
find
so
difficult
ge4ng
good
recommenda7ons
for
Apps…
WiFi
to
connect:
quickbar
Password:
imexipad
Stefania Conti-Vecchi – IMEX 2012

3. 3
SEMINARS
iPad
apps
for
mee7ngs
&
events
everyday
from
12:00
to
12:30
TOPICS
1.
Manage
aMendees
2.
Speakers
and
presenta7ons
management
3.
Collabora7on
and
social
integra7on
Stefania Conti-Vecchi – IMEX 2012

4. Zwoor
Event
HD
The
mee7ng
materials,
agenda,
speaker
bio
on
your
iPad
or
iPhone.
Enter
the
mee<ng
code,
and
all
the
event
materials
are
available
on
your
device,
online
and
offline.
Prepare
the
mee<ng
materials
via
our
website
at
zwoor.com,
and
share
the
mee<ng
code
with
your
par<cipants.
Create
open
or
secure
distribu<on,
for
agendas
from
Open
Events
to
restricted
Board
Materials.
For
more
informa<on,
visit
Zwoor.com.
EVENTAGIST
(capital
leMers)
JOIN
THE
MEETING
Stefania Conti-Vecchi – IMEX 2012

5. Some
7ps
Stefania Conti-Vecchi – IMEX 2012
Availability
of
the
apps
in
the
Appstores
of
the
countries
involved
in
your
event
Updates
and
bugs
(the
apps
change
names
and
icons
frequently)
Availability
of
the
service
they
are
selling
in
the
loca<on/country/state
of
your
event

6. Some
7ps
Stefania Conti-Vecchi – IMEX 2012
Wifi
connec<vity
in
the
venue
selected
(if
required
from
the
app
you
are
going
to
use)
Some
apps
need
the
devices
to
be
under
the
same
wifi.
….and
most
of
all
think
about
your
aTendees
needs!

7. Stefania Conti-Vecchi – IMEX 2012
Managing
aMendees….
Yes
but…
what
kind
of
aMendees?
Virtual,
face
to
face
or
both?
Let’s
think
about
Hybrid
Events

8. Se4ng
7me
for
different
countries
Stefania Conti-Vecchi – IMEX 2012
Synchronize
Synchronize
is
an
app
that
allows
you
to
easily
check
and
project
7me
across
mul7ple
7me
zones
that
are
important
to
you,
so
that
you
can
easily
schedule
mee<ngs,
conference
calls,
Skype
chats
and
communicate
with
your
global
community.
Meetup
7me
Meetup
Time
is
a
conference
call
planning
tool
that
allows
you
to
schedule
calls
and
mee7ngs
with
colleagues
from
all
over
the
world
without
the
need
to
remember
or
check
out
individual
<me
zones
across
mul<ple
countries.
Export
your
results
to
iCal,
email
to
other
par<cipants
and
copy
to
your
own
clipboard
or
Notes.

9. Tracking
the
flights
of
your
speakers
or
guests
FlightTrack
Pro
–
Live
Flight
Status
Tracker
Import
flight
data
automa<cally
from
any
airline
confirma<on
email
and
get
push
alerts
with
real-­‐7me
changes
to
your
flight.
Get
real-­‐<me
flight
i<nerary
updates,
and
beau<ful,
zoomable
maps
that
even
work
offline.
Stefania Conti-Vecchi – IMEX 2012

10. AMendees
registra7on
Please
Sign
In
Please
Sign
In
is
the
iPad
sign-­‐in
sheet.
This
app
turns
your
iPad
into
a
portable,
customizable,
signature
form.
Hand
anyone
your
iPad
-­‐
in
a
few
seconds
they
can
fill
out
a
form,
aTach
a
photo
and
sign
an
agreement.
Please
Sign
In
sends
you
an
email
with
the
contents
of
each
sign-­‐in.
Please
Sign
In
is
perfect
for
Recep<on
Desks
and
Guestbook
for
par<es
or
meet
ups
.
Stefania Conti-Vecchi – IMEX 2012

11. AMendees
registra7on
Sign
In
Book
"Sign
in"
converts
your
iPad
into
an
easy-­‐to-­‐use
visitor
registry
which
protects
all
informa<on
–
both
yours
and
your
visitors.
Each
visitor
only
see’s
their
own
informa<on,
and
the
socware
assigns
a
sign
in,
and
sign
out
<me
stamp.
Visitor
badges
(personalized
with
Visitor
Name
&
Company,
and
your
logo)
can
be
printed
to
be
worn,
if
needed.
Stefania Conti-Vecchi – IMEX 2012

12. AMendees
registra7on
Eventbrite
Eventbrite
enables
anyone
to
create,
promote,
and
sell
<ckets
to
any
event
imaginable;
This
app
allows
you
to
quickly
access
all
your
Eventbrite
<ckets
and
event
informa<on
from
your
iPhone,
and
go
paperless.
-­‐
View
your
upcoming
events
and
informa<on
-­‐
Pull
up
your
<cket
barcode
or
registra<on
info
-­‐
Easily
share
events
with
your
friends
-­‐
See
a
map
and
get
direc<ons
to
the
event
-­‐
Contact
event
organizer
with
last-­‐minute
ques<ons
Stefania Conti-Vecchi – IMEX 2012
Entry
Manager
With
the
Entry
Manager
app
you
can
look
up
and
check
in
aTendees
off
a
list,
easily
scan
<cket
barcodes
to
check
in
aTendees,
view
live
sales
and
aTendance
stats,
analyze
your
aTendance
data
online
acer
the
event

13. Check-­‐in
and
Guest
lists
manager
Stefania Conti-Vecchi – IMEX 2012
MyGuestlist
MyGuestlist
brings
together
all
your
guestlists
and
func7on
enquiries
from
your
site,
Facebook
and
offline,
and
sync
them
on
to
your
iPad
ready
for
your
hosts
or
door
staff
to
use
on
the
day.
Mark
guests
off,
cater
for
VIPs
and
free
lists,
monitor
patron
loyalty
and
aTendance
as
well
as
generate
sta<s<cs
about
your
patrons
and
promo
performance
like
never
before.
QRickets
4
-­‐
Guest
List
and
Ticket
Check-­‐in
Turns
your
iPad
into
an
electronic
guest
list
or
7cket
scanner.
Sell
<ckets
online
or
register
guests
for
your
event
on
qrickets.com.
Then
use
the
camera
to
scan
the
QR
code
check
the
7cket
and
admit
a
guest.
Guest
list
is
automa<cally
synchronized
with
other
devices
and
qrickets.com
that
instantly
see
changes
to
the
list.
See
total,
admiTed,
and
remaining
<ckets.

14. Guest
lists
manager
Stefania Conti-Vecchi – IMEX 2012

15. Check-­‐in
and
Guest
lists
manager
Stefania Conti-Vecchi – IMEX 2012
Check
In
Easy
-­‐
Guest
List
&
Event
Check-­‐in
Manager
Check
In
Easy
is
for
simple
and
fast
guest
registra<on,
check-­‐in,
and
management
at
events
from
2
people
to
20,000.
✓
Eliminate
the
need
for
paper
guest
lists,
clipboards
and
binders
✓
Upload
an
Excel
file
guest
list
&
you
are
ready
to
go
✓
Check
in
through
web
app
and
live
sync
with
iPads
and
iPhones
✓
Email
&
text
alerts
tell
you
when
important
guests
arrive
✓
Boarding
pass
feature
lets
you
send
your
guests
printable
<ckets
with
unique
bar
codes
✓
Quick
check-­‐in
using
the
integrated
<cket
scanner
✓
Search
for
guests
quickly
✓
Manage
guest
list
during
the
event
✓
Easily
download
guest
list
of
who
aTended
&
when

16. At
The
Door
Sell
<ckets,
merchandise,
food
and
beverage,
and
anything
else
you'd
like
with
Eventbrite’s
At
The
Door
iPad
app.
Let
your
customers
easily
pay
by
credit
card
or
cash,
and
process
transac<ons
in
seconds.
Collect
customer
names
and
emails,
and
get
a
complete
view
of
your
event
sales
in
real-­‐<me
with
Eventbrite’s
extensive
repor<ng.
All
transac<ons
are
fully
encrypted
and
processed
securely.
Stefania Conti-Vecchi – IMEX 2012
Registra7ons
and
social
programs
payments
Swipe
the
Credit
Card

17. Square
Card
Reader
Square
Card
Reader
makes
it
easy
for
anyone
to
accept
payments,
anywhere.
When
you
sign
up
for
the
service,
Square
sends
you
a
free
card
reader
that
plugs
into
your
iPad
or
iPhone.
You
can
also
process
cash
sales
and
send
receipts
to
a
buyer’s
email
address.
Square
provides
a
complete
downloadable
record
of
all
your
sales.
Stefania Conti-Vecchi – IMEX 2012
Registra7ons
and
social
programs
payments

18. Recrui7ng
aMendees
on
social
media
Stefania Conti-Vecchi – IMEX 2012
Virtual
Contact
Managing
mul<ple
TwiTer
accounts,
Managing
automa7c
tweets
(auto-­‐
messages),
URL
(link)
shortener,
Image
and
video
publishing
+
URL
shortener,
TwiTer's
internal
messaging
service
(Direct
messages,
DMs)
HootSuite
HootSuite
allows
you
to
send
and
schedule
TwiMer,
Facebook,
LinkedIn,
and
Foursquare
updates,
track
click
stats,
and
set
up
tracking
columns
to
monitor
keywords,
#hashtags,
and
lists.
You
can
reach
more
people
differen7a7ng
the
7mes
of
you
tweets!

19. QRcodes
to
send
an
receive
text
messages
QRPager
Gold
QRPager
converts
your
iPhone
into
a
pager
device
that
uses
QR
code
technology
designed
to
keep
your
customers.
Once
installed,
the
applica7on
will
enable
you
to
create
your
own
alerts
or
no7fica7ons,
both
by
wri<ng
the
message
to
be
displayed
in
your
mobile
whenever
somebody
reads
the
QR
code
and
by
senng
the
possible
answers
to
be
used
in
response.
QRPager
can
be
used
in
any
way
you
can
imagine
Scan
the
Qrcodes
and
wait
for
my
message
Stefania Conti-Vecchi – IMEX 2012

20. AppShopper
AppShopper
is
one
of
the
largest
iPad
app
directories
Like
any
other
store,
AppStore
has
its
own
discounts,
almost
everyday
which
developers
promo<ng
their
apps
for
free.
With
Appshopper
you
are
able
to
find
out
about
these
discounts
and
download
the
paid
apps
for
free.
Organize
apps
in
your
own
customized
Wish
List
and
automa<cally
get
no<fied
via
push
no<fica<ons
when
there
is
a
sale
or
update.
How
to
find
good
Apps
Stefania Conti-Vecchi – IMEX 2012

21. Connec7on
among
good
apps
Discovr
Apps
Discovr
Apps
is
an
interac<ve
map
of
the
App
Store
and
makes
it
easy
to
discover
new
apps
for
your
iPhone
&
iPad.
Simply
search
for
an
app
that
you
like
or
choose
from
one
of
our
featured
apps.
We’ll
show
you
how
the
apps
you
choose
are
connected
in
a
massive,
never-­‐ending
map
of
the
App
Store,
and
we’ll
give
you
great
recommenda<ons
for
other
apps
to
download.
Stefania Conti-Vecchi – IMEX 2012

22. This
7me
is
for
you
Stefania Conti-Vecchi – IMEX 2012

23. Stefania Conti-Vecchi
www.eventagist.com
Thank you