This presentation is on implementing College Management System in Moodle. The following are modules built in Moodle: Create and Manage - Schools, Degree Programs, Curriculums, Modules, Semesters, Academic Calendar, Custom Grading, Departments, Koha ILS integration …etc
2. Initiative !!
Development of College Management Module in
Moodle – Open Source
Hassle free integration
Seamless navigation
Self-managed E-learning and Information System
Increase E-Learning course access
Improve student’s participation in collaborative
activities
Self-paced Online Certificate Programs in future
Pilot testing at KITS, Andhra Pradesh (India) for Bachelors in Computer Science, Semester II, Jan –
May, 2013
3. Why implement College Management
module - in MOODLE?
Developing centralized automated management
system in Moodle VS. Open Source Management
systems like – OpenSIS, Openeducat, SchoolTool, Kuali
Student, Project Fedena
Implement customized E-learning blocks/
activities
Richly collaborative including user interaction
LTI integration with Koha ILS & integration with
Smart Card Access system or RFID
Add-ons: Future integrations, plugins, Tablet/PDAs
access
4. College Management Module in
Moodle
Developed 30+ plugins in Moodle :
• Create Schools/Colleges
• Degree Programs
• Curriculums
• Semester
• Academic Calendar
• Classroom Management
• Academic Grading
• Online registration to Semester, Add/Drop
courses ..etc
Discussions underway for Implementing the same for St.
Paul’s Hospital Millennium Medical College, Ethiopia
5. College Management in
Moodle - Overview
College Management within Moodle + Koha ILS +
Smart Card + Accounting
Moodle E-learning
System (LMS)
+
College Management
Plugins
Koha ILS
LTI Integration
Biometric /
Smart Card
Add More features -
Billing, Accounting,
Alumni Network
6. College/School
Programs
Curriculum
Module Courses
Departments /
Course Category
Faculty
Semester
Academic
Grades or
E-learning
Grades
Moodle’s
E-Learning
Courses
Students
1 : M
1 : M
1 : M
1 : M
Enroll
Registration Slip/
Add-Drop dates
Academic
Calendar
Events
Generated
College Management
Structure - 100% in Moodle
7. College – Programs &
Departments
Multiple Colleges/ Faculty
Moodle’s Course Categories are defined as Departments with
feature to add Instructors to Departments
Department can be shared between multiple Colleges
Degree program can have multiple Curriculums
Student is assigned to a “Program + Curriculum + Batch”
8. A College has multiple
Programs and Departments
Managing College in Moodle
10. Managing Programs in Moodle
A Degree Program can have multiple Curriculums with start and end dates
11. Modules assigned to a Curriculum
in Moodle
A Degree Program can have multiple Curriculums with start and end dates
12. Managing Modules in Moodle
A module is associated to a curriculum and option for adding a Module
Coordinator
13. Moodle Courses are associated to a Module
Courses Associated to Module
14. Managing Courses in Moodle
Course creation is simplified with new fields like course type and association to
a department
Work is underway to create a new logical container called Classes which can
be associated to Moodle Course or Face-to-Face class
15. Managing Semesters in Moodle
A semester is created and a module is associated with start and end of the
semester offering. Students are enrolled to the Semester.
16. Managing Batches in Moodle
A group of students are added to a batch. Usually, the students joining at the
same time to same degree program are added to a Batch.
A batch of students are enrolled to a Semester – automatically the students
get registered to Semester courses.
17. Exam Management in Moodle
Exam is standalone
new component
added
Exam is created for a
combination of
program, semester,
course & section with
date and timings
Exam grading is
different from
Moodle’s grading
system
Going forward, a feature to opt between Moodle’s default grading or Custom
grading at program level
18. Online Application List
Students can apply online to a degree program. Above is list of applicants with
feature to accept or reject to a degree program. Applicant new role is added
to Moodle
19. Grading Scale in Moodle
Grading Scale in Moodle is customized to have grading scale different for each
program
20. Semester
Admissions
Start/ End Dates
Create Semester
Start/End
Add / Drop
Courses
Examinations
Other Events
Calendar
Academic Events are
added to Moodle
Calendar
Manage Academic Calendar
22. Managing Classroom in Moodle
Classroom management is new module developed in Moodle
Classroom can be created and assigned to a course in a semester with date
and timings
23. Moodle - Student Landing Page
A snapshot of student’s landing page with Semester details in the middle and
ability to add/view Moodle blocks on the same page.
24. Plugins Developed - eAbyas
A list of plugins developed in Moodle
Developed in Moodle 2.3 and recently upgrading to 2.4.x version
25. Results from 4 months !!
Students - Increased access to E-learning content
o Online Access - Grades, Notifications & Exam Schedule
90% of Computer Science - 2nd Year Semester II students would
like to follow suite
30% of Instructors initiated the E-learning Content – links,
resources, assignments
Management is planning to adopt the system for all programs
under College of Engineering starting August, 2013
26. Improvements
Navigation & Theme
o Drag & Drop activities (Ex: Classroom Management)
o Graphs – JQuery
o Flexible for Academic Grading & E-Learning Grades
o JQuery Data-Grid
Additions to Management System
o Flexible registration to Semester
Batch upload or Students Self-Enrollment to
Semesters
o Finance Module
o Koha ILS Integration
o Smart Card Access
27. Additions
Discussions underway for implementing the same for St. Paul's
Hospital Millennium Medical College, Ethiopia
Academic Calendar - Ethiopian date
Advanced Registration Process
o Generate Slip for Semester Students confirm Mentor approval
Module Coordinator publishes the grades
Cafeteria Management