Are you planning to upgrade to Microsoft Office 2010? This presentation shows best practices for upgrades to MS Office 2010. Agile Project Management should be adhered to in every company level.

1. T-SYSTEMS
MULTIMEDIA
SOLUTIONS

2. Did you recently upgrade to Microsoft Office 2010?

3. Well, then that is what‘s likely to happen,
if you foc s e cl si el on your IT
o focus exclusively o r IT…

4. Typical scenario
Situation

5. Typical scenario
Situation
Upgrade from MS
Office 2000 to 2010

6. Typical scenario
Situation
Upgrade from MS
Office 2000 to 2010

7. Typical scenario
Situation
Upgrade from MS Rollout to more than
Office 2000 to 2010 10,000 orkstations
10 000 workstations

8. Typical scenario
Situation
Upgrade from MS Rollout to more than International scope
Office 2000 to 2010 10,000 orkstations
10 000 workstations

9. Possible consequences

10. Possible consequences

11. Possible consequences

12. Possible consequences

13. Possible consequences

14. Possible consequences

15. Productivity curve
productivity
Current productivity
time

16. Productivity curve
productivity
Current productivity
without Office upgrade
i h Offi d
time

17. Productivity curve
productivity
Current productivity with Office upgrade
without Office upgrade
i h Offi d
time

18. Productivity curve
Focused on IT & users
productivity
Current productivity with Office upgrade
focused only on IT
without Office upgrade
i h Offi d
time

19. Productivity curve
Focused on IT & users
productivity
Current productivity with Office upgrade
focused only on IT
without Office upgrade
i h Offi d
time

20. Cost breakdown

21. Cost breakdown
Hardware/software costs
Rollout costs
Productivity costs
y

22. Risk assessment

23. Risk assessment

24. Cost of MS Office upgrade
2,000 $
1,500 $
1,000 $
500 $
0$
Best Case Worst Case

25. Cost of MS Office upgrade
2,000 $
1,500 $
1,000 $
500 $
Hardware/software costs
0$
Best Case Worst Case

26. Cost of MS Office upgrade
2,000 $
1,500 $
1,000 $
500 $ Rollout
R ll t costs
t
Hardware/software costs
0$
Best Case Worst Case

27. Cost of MS Office upgrade
2,000 $
1,500 $
Productivity costs
1,000 $
500 $ Rollout
R ll t costs
t
Hardware/software costs
0$
Best Case Worst Case

28. Cost of MS Office upgrade
2,000 $
1,500 $
Productivity costs
1,000 $
500 $ Rollout
R ll t costs
t
Hardware/software costs
0$
Best Case Worst Case

29. Cost of MS Office upgrade
2,000 $
1,500 $
Productivity costs
1,000 $
500 $ Rollout
R ll t costs
t
Hardware/software costs
0$
Best Case Worst Case

30. Best practice for upgrades to MS Office 2010
Agile Project
Management

31. Best practice for upgrades to MS Office 2010
(Re-)
Plan
Agile Project
Management
Check Realise

32. Best practice for upgrades to MS Office 2010
Company
(Re-)
Plan
Agile Project
Management
on every company level
Check Realise

33. Best practice for upgrades to MS Office 2010
Company
(Re-)
Plan Country
Agile Project
Management
on every company level
Check Realise

34. Best practice for upgrades to MS Office 2010
Company
(Re-)
Plan Country
Business Unit
Agile Project
Management
on every company level
Check Realise

35. Best practice for upgrades to MS Office 2010
Company
(Re-)
Plan Country
Business Unit
Department
Agile Project
Management
on every company level
Check Realise

36. Best practice for upgrades to MS Office 2010
Company
(Re-)
Plan Country
Business Unit
Department
Agile Project Desktop
Management
on every company level
Check Realise

37. Agile project management
First step: Planning
Analyse… Inspect… Design…
…enterprise structures …software migration
f …pilot groups/working
& networks strategy groups
…staff‘s individual skills …hardware & software …learning programmes
& needs requirements
q …support offerings
pp g
…official & hidden …exigencies & …timeline
applications, files, dependencies
interfaces
Result: Implementation Concept

38. Agile project management
Second step: Realization
Positive Strategic Rollout Target Group Support Offerings
Communication Specific Learning
Newsletter Hardware supply Face2Face Office 2010 Wiki
Intranet campaign Makro lessons Extra help desk
CIO Videocast modification Internet lessons staff
Leaflets Data conversion Web-based
Add-on implement trainings

39. Agile project management
Second step: Realization
Positive Strategic Rollout Target Group Support Offerings
Communication Specific Learning
Newsletter Hardware supply Face2Face Office 2010 Wiki
Intranet campaign Makro lessons Extra help desk
CIO Videocast modification Internet lessons staff
Leaflets Data conversion Web-based
Add-on implement trainings
Third step: Continuous Check & Report

40. Your Benefits
Option
O i 1
MS Office rollout
focused only on IT
Option
O ti 2
Integrated rollout
focused on IT & users

41. Your Benefits
Option
O i 1
MS Office rollout
focused only on IT
Option
O ti 2
Integrated rollout
focused on IT & users

42. Torsten.Anke@t-systems.com
y
Boris.Lipinski@t-systems.com