Gloucester, VA Board of Supervisors Meeting feb 4th, 2014. The financial agenda for the February 18th, 2014 Board of Supervisor's meeting. Gloucester, Virginia Links and News website.

1. County of Gloucester
Finance Department
6467 Main Street
Gloucester, Virginia 23061
(804)693-6927
Interoffice Memorandum
To:
Gloucester County Board of Supervisors
From:
Nickie C. Champion, Director of Financial Services
CC:
Brenda G. Garton, County Administrator
Date:
January 16, 2014
Re:
Financial Report for Period Ending December 31, 2013
The second quarter financial report for fiscal year 2014 will include review of the following:
•
Summary General Fund revenue reports at December 31, 2013, which includes projections
out to June 30, 2014. Highlights include:
o
o
o
Personal property tax collections have been better than expected; and at this time, I
am estimating we will collect $608,015 more than budget. The majority can be
attributed to my cautiousness in judging taxpayers ability and willingness to pay.
The projection for Public Service Tax has been increased by $506,000. This increase
can be attributed to assessments increasing by 54% between calendar year 2012
and calendar year 2013.
Other Income will show gains totaling $190,045. This amount is divided between
excess funds being returned by the Health Department ($65,046) and monies
received from land sales due to delinquent taxes ($124,999).
•
Summary General Fund expenditure reports at December 31, 2013, which includes
projections out to June 30, 2014. At this time, I am estimating expenditures will be close to
budgeted amounts.
•
Summary of Utility Fund results at December 31, 2013 with a look back for two years. The
Utility Fund continues to struggle. Our budget forecasts for water and sewer service are
finally beginning to reflect actual collections. Water and sewer charges are booked on a
cash basis; and at the end of the second quarter, we would expect the collection
percentages to be approximately 48% to 52%.
•
Summary of the County Administrator’s Contingency Fund at January 13, 2014.
I have also attached PowerPoint slides, which provide additional information to be presented at the
February 4th Board meeting. Please do not hesitate to contact me if you have any questions.
Page 30

2. General Fund Revenue Summary
Through December 31, 2013
Projected to June 30, 2014
Collections to
12/31/2012
% Collected
13,129,076
48.8%
401,245
78.7%
4,251,351
51.5%
18,604
51.7%
297,330
60.2%
18,097,606
49.9%
Collections to
6/30/2013
6/30/2013
% Collected Over/(Short)
26,890,278
99.9%
(39,832) `
752,581
147.6%
242,581
9,149,679
110.7%
887,694
45,791
127.2%
9,791
601,847
121.8%
107,847
37,440,175
103.3% 1,208,080
FY 14
Adjusted Budget
26,940,000
594,000
8,591,985
43,000
530,000
36,698,985
Estimated
Collections to
12/31/2013
% Collected
13,133,538
48.8%
685,436
115.4%
4,205,231
48.9%
19,893
46.3%
292,720
55.2%
18,336,818
50.0%
Estimated
Collections to
6/30/2014
6/30/2014
% Collected Over/(Short)
26,940,000
100.0%
0
1,100,000
185.2%
506,000
9,200,000
107.1%
608,015
43,000
100.0%
0
530,000
100.0%
0
37,813,000
103.0% 1,114,015
Real Estate Tax
Public Service
Personal Property Tax
Mobile Home
Penalties & Interest
Total Property Taxes
FY 13
Adjusted Budget
26,930,110
510,000
8,261,985
36,000
494,000
36,232,095
Local Sales Tax
Communication Sales Tax
Consumer Utility Tax
Electric Consumption Tax
Business LicenseTax
Cable TV Franchise Tax
Bank Stock Tax
Recordation Tax
Deeds of Conveyance
Meals Tax
Lodging Tax
Total Local Taxes
3,763,114
1,214,000
701,000
133,112
1,446,819
404,000
170,000
275,000
60,500
1,770,000
109,528
10,047,073
1,227,652
390,031
291,957
50,398
27,544
135,775
0
162,991
29,600
770,083
66,283
3,152,314
32.6%
32.1%
41.6%
37.9%
1.9%
33.6%
0.0%
59.3%
48.9%
43.5%
60.5%
31.4%
3,777,448
1,158,470
702,582
130,943
1,504,047
405,495
222,162
377,843
73,301
1,857,427
143,402
10,353,120
100.4%
95.4%
100.2%
98.4%
104.0%
100.4%
130.7%
137.4%
121.2%
104.9%
130.9%
103.0%
14,334
(55,530)
1,582
(2,169)
57,228
1,495
52,162
102,843
12,801
87,427
33,874
306,047
3,785,144
1,214,000
701,000
133,112
1,546,400
404,000
170,000
385,000
72,000
1,851,000
120,000
10,381,656
1,237,367
381,893
293,439
48,517
15,324
133,799
0
160,867
41,148
749,824
65,234
3,127,412
32.7%
31.5%
41.9%
36.4%
1.0%
33.1%
0.0%
41.8%
57.1%
40.5%
54.4%
30.1%
3,785,144
1,214,000
701,000
133,112
1,546,400
404,000
170,000
385,000
72,000
1,851,000
120,000
10,381,656
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
0
0
0
0
0
0
0
0
0
0
0
0
Permits & Licenses
Fines & Forfeitures
Use of Money & Prop
Charges for Services
Miscellaneous
Recovered Costs
Total Other Local Revenue
274,600
132,500
145,356
689,864
307,933
378,373
1,928,626
136,561
59,634
81,102
273,698
106,736
269,197
926,927
49.7%
45.0%
55.8%
39.7%
34.7%
71.1%
48.1%
307,747
108,507
154,030
736,965
269,971
337,904
1,915,123
112.1%
81.9%
106.0%
106.8%
87.7%
89.3%
99.3%
33,147
(23,993)
8,674
47,101
(37,962)
(40,469)
(13,503)
294,400
132,500
147,031
720,550
292,888
385,270
1,972,639
153,767
46,023
76,424
319,269
230,591
320,296
1,146,370
52.2%
34.7%
52.0%
44.3%
78.7%
83.1%
58.1%
294,400
132,500
147,031
720,550
482,933
385,270
2,162,684
100.0%
100.0%
100.0%
100.0%
164.9%
100.0%
109.6%
0
0
0
0
190,045
0
190,045
Total Local Revenue
48,207,794
22,176,847
46.0%
49,708,419
103.1%
1,500,625
49,053,280
22,610,599
46.1%
50,357,340
102.7%
1,304,060
Page 31

3. General Fund Revenue Summary
Through December 31, 2013
Projected to June 30, 2014
FY 13
Adjusted Budget
Collections to
12/31/2012
% Collected
Collections to
6/30/2013
6/30/2013
% Collected Over/(Short)
FY 14
Adjusted Budget
Estimated
Collections to
12/31/2013
% Collected
Estimated
Collections to
6/30/2014
6/30/2014
% Collected Over/(Short)
State Revenue
Non-Categorical Aid
Shared Expenses
Categorical Aid
Total State Revenue
2,980,640
3,467,660
617,489
7,065,789
2,287,154
1,439,654
208,395
3,935,203
76.7%
41.5%
33.7%
55.7%
2,995,186
3,496,164
611,317
7,102,667
100.5%
100.8%
99.0%
100.5%
14,546
28,504
(6,172)
36,878
2,985,725
3,670,193
588,831
7,244,749
2,293,243
1,355,493
293,935
3,942,672
76.8%
36.9%
49.9%
54.4%
2,985,725
3,670,193
588,831
7,244,749
100.0%
100.0%
100.0%
100.0%
0
0
0
0
Federal Revenue
Other
Total Federal Revenue
219,336
219,336
(349)
(349)
-0.2%
-0.2%
200,729
200,729
91.5%
91.5%
(18,607)
(18,607)
189,599
189,599
(7,618)
(7,618)
-4.0%
-4.0%
189,599
189,599
100.0%
100.0%
0
0
Subtotal Before Fund Balance
55,492,919
26,111,701
47.1%
57,011,816
102.7%
1,518,897
56,487,628
26,545,652
47.0%
57,791,688
102.3%
1,304,060
Restricted Fund Balance
From Fund Balance - Adoption
From Fund Balance - After Adoption
Total Fund Balance
124,288
288,333
669,808
1,082,429
0
0
0
0
0.0%
0.0%
0.0%
0.0%
0
0
0
0
0.0%
0.0%
0.0%
0.0%
(124,288)
(288,333)
(669,808)
(1,082,429)
143,916
1,352,467
277,266
1,773,649
0
0
0
0
0.0%
0.0%
0.0%
0.0%
0
0
0
0
0.0%
0.0%
0.0%
0.0%
(143,916)
(1,352,467)
(277,266)
(1,773,649)
Total General Fund
56,575,348
26,111,701
46.2%
57,011,816
100.8%
436,468
58,261,277
26,545,652
45.6%
57,791,688
99.2%
(469,589)
Page 32

4. General Fund Expenditure Summary
Through December 31, 2013
Projected to June 30, 2014
Department
Administration
Transfers Out
Judicial
Public Safety
Public Works
Health and Welfare
Education
Cultural
Community Development
Contributions & Suspense
Total General Fund
FY 13
Adjusted Budget
5,344,364
31,189,152
1,759,944
11,632,157
2,218,747
600,299
573,517
2,136,933
994,241
325,995
56,775,348
Expenditures to
12/31/2012
2,742,831
15,567,470
816,045
5,701,959
1,024,043
304,116
245,794
991,469
377,823
332,266
28,103,816
% Spent
51.3%
49.9%
46.4%
49.0%
46.2%
50.7%
42.9%
46.4%
38.0%
101.9%
49.5%
Expenditures to
6/30/2013
4,619,018
31,098,527
1,634,575
11,388,577
2,119,356
600,299
518,712
2,067,452
901,444
312,185
55,260,145
% Spent
86.4%
99.7%
92.9%
97.9%
95.5%
100.0%
90.4%
96.7%
90.7%
95.8%
97.3%
6/30/2013
Over/(Under)
(725,346) `
(90,625)
(125,369)
(243,580)
(99,391)
(54,805)
(69,481)
(92,797)
(13,810)
(1,515,203)
FY 14
Adjusted Budget
5,782,173
31,798,458
1,789,421
11,735,292
2,273,479
604,961
589,119
2,228,679
1,098,029
361,666
58,261,277
Estimated
Expenditures to
12/31/2013
2,774,063
15,836,225
840,395
5,777,675
1,030,225
278,572
271,533
1,016,398
527,174
388,734
28,740,994
% Spent
48.0%
49.8%
47.0%
49.2%
45.3%
46.0%
46.1%
45.6%
48.0%
107.5%
49.3%
Estimated
Expenditures to
6/30/2014
5,782,173
31,798,458
1,789,421
11,735,292
2,273,479
604,961
589,119
2,228,679
1,098,029
361,666
58,261,277
% Spent
6/30/2014
Over/(Under)
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
-
Page 33

5. Utility Fund Summary
Through December 31, 2013
FY 12
Adjusted Budget
Use of Money & Property
72,000
Collections to
% Collected
12/31/2011
2,440
3.4%
FY 13
Adjusted Budget
15,500
Collections to
12/31/2012
% Collected
1,131
7.3%
FY 14
Adjusted Budget
11,000
Collections to
12/31/2013
% Collected
649
5.9%
Water Service
Sewer Service
3,643,000
695,000
1,585,933
288,774
43.5%
41.6%
3,786,900
730,000
1,584,160
307,384
41.8%
42.1%
3,300,000
625,000
1,659,571
329,890
50.3%
52.8%
Connection Fees-Water
Connection Fees-Sewer
225,000
200,000
49,000
42,900
21.8%
21.5%
165,000
132,000
112,000
105,600
67.9%
80.0%
260,000
200,000
101,500
92,400
39.0%
46.2%
Development Fees-Water
Development Fees-Sewer
37,500
72,000
7,000
14,400
18.7%
20.0%
17,500
48,000
16,000
38,400
91.4%
80.0%
37,000
85,000
14,500
33,600
39.2%
39.5%
All Other Charges for Services
95,750
84,881
88.6%
141,820
118,043
83.2%
148,400
65,735
44.3%
Miscellaneous
9,200
5,001
54.4%
9,200
8,320
90.4%
11,200
9,383
83.8%
DSR Fund Interest
Development Fund Balance
Debt Proceeds
Transfer from General Fund
Transfer from Other Funds
115,000
0
0
480,000
0
44,856
0
0
480,000
0
39.0%
0.0%
0.0%
100.0%
0.0%
100,000
0
850,000
673,758
55,000
25,490
0
0
673,758
55,000
25.5%
0.0%
0.0%
100.0%
100.0%
90,000
0
1,990,000
673,758
0
34,524
0
0
673,758
0
38.4%
0.0%
0.0%
100.0%
100.0%
Total Utility Fund Revenues
5,644,450
2,605,184
46.2%
6,724,678
3,045,286
45.3%
7,431,358
3,015,510
40.6%
FY 12
Adjusted Budget
Personnel Costs
1,359,787
Expenses to
12/31/2011
627,767
% Spent
46.2%
FY 13
Adjusted Budget
1,414,379
Expenses to
12/31/2012
712,173
% Spent
50.4%
FY 14
Adjusted Budget
1,473,911
Expenses to
12/31/2013
718,074
% Spent
48.7%
Operating Costs
1,326,798
594,704
44.8%
1,568,162
551,433
35.2%
1,206,688
489,374
40.6%
Capital Outlay
24,000
10,168
42.4%
504,000
2,150
0.4%
1,848,000
17,007
0.9%
Debt Service
2,611,865
492,838
18.9%
2,905,387
1,114,995
38.4%
2,780,759
1,862,698
67.0%
To Development Fund Balance
322,000
21,400
6.6%
332,750
54,400
16.3%
122,000
48,100
39.4%
Total Utility Fund Expenses
5,644,450
1,746,877
30.9%
6,724,678
2,435,151
36.2%
7,431,358
3,135,252
42.2%
Page 34

6. FY 2014 County Administrator's Contingency Fund
FY 2014 Adopted Budget Amount
Tactical ballistic vests and tasers
Personalized ID Printer - Emergency Services
Disposition of Unclaimed Body
Debris removal not FEMA reimburseable
Courthouse Security
Courthouse AV Equipment (placeholder)
Britton settlement (FEMA) (placeholder)
Harris settlement (FEMA) (placeholder)
Village Implementation Ordinance work (from June 4, 2013 BOS)
Volunteer and Donations Plan Consulting
Reassessment Computer
MPPDC All Hazards Plan
Annex General Construction (FEMA demolition - grant timing issue)
$
287,892
(22,250)
(1,727)
(850)
(450)
(23,471)
(33,000)
(2,200)
(1,250)
(5,000)
(9,000)
(1,000)
(4,464)
(3,148)
Balance Remaining
$
180,082
Page 35

7. Financial Report
at 12-31-2013
Presented to
Board of Supervisors
On February 4, 2014
General Fund Results at Dec 31st
FY 14 Budget
Local Revenue
$
State Revenue
Est at 12-31-14
49,053,280 $
189,599
Total Non-Revenue
46.1%
3,942,672
7,244,749
Federal Revenue
Percent
22,610,599
54.4%
(7,618)
-4.0%
-
1,773,649
0.0%
Total Revenue
$
58,261,277 $
26,545,653
45.6%
Total Expenditures
$
58,261,277 $
28,740,994
49.3%
Revenue Over Expenditure
$
(2,195,341)
Page 36
1

8. General Fund Results at June 30th
FY 14 Budget
Local Revenue
$
State Revenue
Est at 6-30-14
49,053,280 $
,
,
Over/(Under)
50,314,340 $
,
,
7,244,749
189,599
Total Non-Revenue
189,599
1,773,649
Federal Revenue
-
1,261,060
,
,
7,244,749
Total Revenue
$
58,261,277 $
57,748,688 $
Total Expenditures
$
58,261,277 $
(1,773,649)
58,261,277
Revenue Over Expenditure
$
(512,589)
-
(512,589)
Real Estate Tax at June 30th
Actual FY 12
Current
Delinquent
Total
Tax Rate
Actual FY 13
Budget FY 14
Expect FY 14
$ 24 372 430 $ 25 912 895 $ 26 340 000 $ 26 340 000
24,372,430
25,912,895
26,340,000
26,340,000
$
794,183 $
977,383 $
600,000 $
600,000
$ 25,166,613 $ 26,890,278 $ 26,940,000 $ 26,940,000
$.58/$.65
$0.65
$0.65
Page 37
2

9. Real Estate Tax





Tax Relief for the Elderly and Disabled
Tax Relief for Disabled Veterans
Refunds for taxes erroneously paid
Changes for assessment corrections
Supplements for new building
Personal Property Tax at June 30th
Actual FY 12
Current
C
t
Delinquent
Total
Tax Rate
Actual FY 13
Budget FY 14
Expect FY 14
$ 7 391 652 $ 8 242 151 $ 7 916 325 $ 8 316 326
7,391,652
8,242,151
7,916,325
8,316,326
$
802,047 $
907,528 $
675,660 $
883,674
$ 8,193,699 $ 9,149,679 $ 8,591,985 $ 9,200,000
$2.60/$2.95
$2.95
$2.95
Page 38
3

10. Personal Property Tax




Availability of values
Refunds for taxes erroneously paid
Corrections for erroneous assessments
Difficulty in collecting
Public Service Tax
Actual FY 12
Public Ser
P bli S
Tax Rate
$
Actual FY 13
565,341
565 341 $
$.58/$.65
Budget FY 14
752,581
752 581 $
$0.65
Expect FY 14
594,000
594 000 $ 1 100 000
1,100,000
$0.65
►Assessments provided by State Corporation
Commission
►Receive in September-October for that year
September October
►Budget projection is based on prior year
Page 39
4

11. Other Local Taxes at June 30th
FY 14 Budget
FY 14 Expected
Over/(Under)
Local Sales Tax
$
3,785,144
3 785 144 $
3,785,144
3 785 144 $
-
Communication Sales Tax
$
1,214,000 $
1,214,000 $
-
834,112 $
834,112 $
-
1,546,400 $
1,546,400 $
-
Utility Taxes
Business License
Cable TV Franchise Fees
404,000 $
404,000 $
-
1,851,000 $
Meals Tax
1,851,000 $
-
Lodging Tax
120,000 $
120,000 $
-
Bank Stock Tax
170,000
170 000 $
170,000
170 000 $
-
Recordation Tax
385,000 $
385,000 $
-
72,000 $
-
$ 10,381,656 $ 10,381,656 $
-
Deeds of Conveyance Tax
Total Other Local Taxes
72,000
Local Sales Taxes
$4,000,000
$3,800,000
$3,600,000
$3,400,000
$3,200,000
$3,000,000
$2,800,000
FY 04 FY 05 FY 06 FY 07 FY 08 FY 09 FY 10 FY 11 FY 12 FY 13
Page 40
5

12. Local Sales Tax Per Capita
Sales Tax
FY
FY
FY
FY
FY
FY
FY
06-07
07-08
08-09
09-10
10-11
11-12
12-13
$
$
$
$
$
$
$
3,916,265
3,944,336
3,622,137
3,547,316
3,537,753
3,729,206
3,777,449
Population
p
36,361
36,203
36,438
36,776
36,858
36,987
36,976
Per Capita
p
$
$
$
$
$
$
$
108
109
99
96
96
101
102
Communications Sales Tax





Effective January 1, 2007
Eliminated Local Consumer Utility &
E-911 taxes on telephones
Added a 5% sales tax on landline & wireless telephones,
satellite TV & radio, pagers, and other communication
services
FY 2013 actual receipts = $1,158,469
FY 2014 b d t = $1,214,000
budget $1 214 000
Page 41
6

13. Communications Sales Tax
$1,600,000
$1,400,000
$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
$FY 07
FY 08
FY 09
FY 10
FY 11
FY 12
FY 13
Meals Tax
$2,000,000
$1,800,000
$1 800 000
$1,600,000
$1,400,000
$1,200,000
$1,000,000
$800,000
$600,000
,
$400,000
$200,000
$FY 04 FY 05 FY 06 FY 07 FY 08 FY 09 FY 10 FY 11 FY 12 FY 13
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7

14. Recordation Tax
$700,000
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
$FY 04FY 05FY 06FY 07FY 08FY 09FY 10 FY 11 FY 12FY 13
Building Permit Fees
400,000
400 000
350,000
300,000
250,000
200,000
150,000
100,000
50,000
0
FY 07
FY 08
FY 09
FY 10
FY 11
FY 12
FY 13
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8

15. Business License Tax
$1,800,000
$1,600,000
$1 600 000
$1,400,000
$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$400 000
$200,000
$FY
04
FY
05
FY
06
FY
07
FY
08
FY
09
FY
10
FY
11
FY
12
FY
13
Utility Fund
FY 14 Budget
Y-T-D
Percent
Use of Money
Water Service
Sewer Service
Other Charges
Other Revenue
Transfer from GF
$
11,000
11 000 $
649
$ 3,300,000 $ 1,659,571
$
625,000 $
329,890
$
741,600 $
307,735
$ 2,080,000 $
43,907
$
673,758 $
673,758
$ 7,431,358 $ 3,015,510
5.9%
5 9%
50.3%
52.8%
41.5%
2.1%
0.0%
40.6%
Total Expenses
$ 7,431,358 $ 3,135,252
42.2%
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9

16. Other Funds
Final Budget
School Fund
$
Cafeteria Fund
Social Services Fund
CSA Fund
Capital Fund
School Construction Fund
Debt Service Fund
Gloucester Sanitary #1 Fund
Gloucester Point Sanitary Fund
Mosquito Control Fund
52,747,047
52 747 047 $
2,392,135
3,608,835
1,503,000
14,063,844
25,636,428
4,549,182
23,950
20,150
20 150
98,890
Actual
% Spent
21,484,698
21 484 698
806,536
1,533,665
433,111
3,360,055
1,681,788
3,638,447
8,113
7,329
7 329
12,774
40.7%
40 7%
33.7%
42.5%
28.8%
23.9%
6.6%
80.0%
33.9%
36.4%
36 4%
12.9%
Questions?
Page 45
10