1. T A M M Y E . B L A C K W E L L
PROFESSIONAL EXPERIENCE
Dupuis & Polozola, LLC, The Woodlands, TX April 2015 – October 2015
Legal Assistant/Office Administrator – Land Title Work
 Part-time position offering assistance to attorneys pertaining to the oil & gas industry along with managing The Woodlands
office including, but not limited to the following:
 Set up new client matter files
 Set up drafts of title opinions
 Type legal descriptions, etc.
 Set up Excel spreadsheets
 Proofread, print, copy and scan heavy documentation
 Manage file room
 Manage office supply/kitchen inventory and equipment
Caza Petroleum, Inc., The Woodlands, TX Feb 2012 – Jan 2015
Land Technician
 Timely distribution to Land and Accounting the monthly rental payment calendar and obligations calendar using Land Pro.
 Ensure that each rental payment is processed and prepared for certified mail/return receipt requested or via overnight
courier in a timely fashion.
 Code invoices and process check requests and forward to Accounting.
 Track AFE internal approvals and follow-up accordingly.
 Distribute approved AFEs, election letters and pre-bills to working interest owners.
 Track executed AFE and executed election letters to working interest owners and follow-up accordingly.
 Set up, organize and maintain all Land, Lease and Contract files.
 File and track documents of record with various governmental authorities, submit check requests accordingly.
 Assist in due diligence processes.
 Assist in preparation of executive board meetings (board books, meals, reservations)
 Provide technical and administrative support to The Woodlands office.
 Process and distribute incoming mail.
 Take inventory and order supplies as needed for supply room and break room.
 Responsible for processing and managing corporate credit card transactions.
 Make coffee and keep break room well stocked at all times.
Hess Corporation, Houston, TX Jan 2009 – Feb 2012
Senior Technical Assistant-Land Administration
 Constant vigilance of deadlines, company policies for approvals through Delegation of Authority, accurate AFE and cost
center numbers for all payments, reports, county recordings and Tobin/SAP interfacing for five (5) company codes.
 Timely distribution to Land of the monthly rental payment calendar and obligations calendar using the Tobin Land Suite
 Maintain AFE worksheets with updates to/from Land
 Run daily checkwrite process in Tobin for vendor/partner invoices and Ohio bonus payments ensuring their accuracy,
timeliness and approvals. Each Ohio bonus payment requires overnight courier processing.
 Communicate with analysts and assist with running the monthly checkwrite process in Tobin for lease rental payments and
partner invoices ensuring that each payment is mailed via certified mail/return receipt requested or via overnight courier.
 Process check voids and reconcile over $196,000,000/annually in checkwrites and invoicing with Tobin and SAP for five
(5) company codes
 Process 2014 forms online for various minimum royalty payments to ONRR
 Generate Tobin Land Suite reports and transactions in response to requests
 Keep vigilant and current with proper invoice coding, check receipts, certified mail logs, imaging and follow-up
 File and track contracts and documents of record with various governmental authorities, submit check requests accordingly
 Assist in maintaining Business Associate data in Tobin and requesting addresses and SSN/TIN’s as needed
 Responsible for managing and processing P-card transactions and ordering of departmental supplies/reference materials
 Received one-on-one ArcGIS training through mentorship
 Received one-on-one training with manager using the “Comprehensive Analyst Handbook”
 LEAN Project -- Identified departmental project, submitted charter, mapped the current process state, collected data and
oversaw the implementation of a new Electronic Return Receipt (ERR) process with Pitney Bowes (pending )
 Coordinate and process memberships for ALTA and NALTA; participate in regular attendance to ALTA seminars
 Attended “Law for the Land Professional: Oil & Gas 101” - Resource Legal Training by Alyce B. Hoge
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2.  Attended MMS Oil & Gas Reporter training in 2010
 Attended Certified Professional Land & Title Analyst (CPLTA) 9-week ALTA study course in 2009
Winstead PC, The Woodlands, TX Jan – Oct 2008
Legal Secretary – Corporate/Transactional
 Provided secretarial support to managing shareholder and two associate attorneys
 Analytically drafted and revised engagement letters, corporate governance documents, contracts, agreements
 Processed client billing, collections, attorney time, conflict checks, audit responses, check requests
 Responsible for managing heavy appointment calendar, client files and travel arrangements
 Took personal initiative to monitor and report engagement letter status and other time-sensitive matters
 Created client file bank system to ready files for archive, storage and move to new building location
 Training near completion for Winstead Certified Professional certificate
Greenberg Traurig, Houston, TX Aug 2007 – Jan 2008
Legal Assistant - Real Estate/Transactional
 Provided secretarial support to counsel and two associate attorneys
 Analytically drafted, transcribed and revised demand letters, commercial leases, contracts, agreements
 Processed attorney time, conflict checks, expense reports and client files
Vinson & Elkins LLP, Houston, TX Mar 2002 – Apr 2007
Executive Legal Secretary – Transactional/Business International
 Provided secretarial support to partner and two associate attorneys
 Transcribed and revised documents relating to mergers & acquisitions and oil & gas industry
 Processed attorney time and expense reports; managed client files and travel arrangements
 Created client file bank system to ready files for archive, storage and move to new office space
 Voluntarily provided after-hours word processing for various departments
 Completed certificate training for Increasing Personal Effectiveness
 Hosted high-profile client party at the Houston Museum of Fine Arts
Andrews & Kurth LLP, Houston, TX Jun 1998 – Mar 2002
Legal Secretary – Corporate Securities, Real Estate, Business Transactions
 Provided secretarial support to three associate attorneys
 Transcribed and revised commercial leases, deeds, notes, contracts, SR-1’s, credit agreements
 Processed attorney time, expense reports; managed client files and travel arrangements
DeWitt & Company, Inc., Houston, TX Aug 1994 – May 1998
Executive Assistant – Olefins Group
 Provided secretarial support to partner and two consultants
 Scheduled international travel arrangements and heavy client appointments
 Acted as liaison in communicating with all levels of management worldwide
 Hosted conferences in Singapore and Houston
 Published, edited and globally distribute the weekly technical newsletter and supply/demand annual
 Managed and monitored the client subscription database; processed and distributed billing
 Maintained historical pricing database
TRAINING/CERTIFICATES
 Mastering U.S. Legal Descriptions – Midland College & Land Training by Alyce B. Hoge, JD, CDOA, CPLTA
 Law for the Land Professional: Oil & Gas 101– Resource Legal Training by Alyce B. Hoge, JD, CDOA, CPLTA
 National Association of Legal Secretaries – Basic Legal Training (30 CLE hours)
 Increasing Personal Effectiveness – Employee Development Systems, Inc.
 Disaster Housing Inspecting Training – Partnership for Response and Recovery (FEMA contractor)
 Group Facilitator for Adult and/or Children’s groups– The Grief Resource Center
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3. SKILLS & SOFTWARE
 10 yrs Oil & Gas experience
 Current member of ALTA and NALTA
 Land Pro, DI Desktop (Drilling Info), Tobin LS (Land Suite), SAP, Citrix, SAM (Strategic Account Management)
 Attended Law for the Land Professional: Oil & Gas 101 - Resource Legal Training by Alyce B. Hoge
 Attended MMS Oil & Gas Reporter Training in 2010
 Attended Certified Professional Land & Title Analyst (CPLTA) 9-week ALTA study course in 2009
 Received one-on-one ArcGIS training through mentorship
 Received one-on-one training with manager using the “Comprehensive Analyst Handbook”
 FileNet for document image research
 eSearch for file folder research
 Notary Public – State of Texas
 13 yrs Legal experience - Real Estate, Corporate & Business Transactions, Corporate Litigation, Probate, Bankruptcy
 Typing: 83-88 wpm (98 to 100% accuracy)
 Interact with all levels of management as well as international clients
 Transcription (Dictaphone & DSS Player Pro Transcription Module)
 MS Word (Innova, ListTricks, Number-It!, WordTricks, DocXTools), Excel, PowerPoint, Access, WordPerfect
 DocsOpen, FileSite, iManage, Soft Solutions – Document Management Systems
 DeltaView, CompareRite - Redlining
 LMS Webtime, CMS, DTE, Carpe Diem – Attorney Time Entries
 Necho, Concur - Attorney Expense Reporting Systems
 Proofreading, research, conference hosting, book binding, trimming & shipping
 Basic business academic college courses - University of Houston; drafting course – Lone Star College
 Grant writing for non-profit organization
 Minute taking for various organizational/governance meetings
 Group Facilitator for Adult and/or Children’s groups, Secretary and Board Member for The Grief Resource Center
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