www.charisma.ro www.totalsoft.ro Charisma Portfolio Management provides complete support for creating, storing and querying contracts, projects or works performed by the company, as well as the management of documents and resources used. Perfectly integrated with Charisma ERP, Primavera solution, Charisma HCM or other CRM or Document Management solutions, Charisma Portfolio Management completes the end-to-end solution for tracking the financial investments or contracts.

1. Portfolio Management
Simple | Intuitive | Flexible | Complete

2. Main value
Organizes, simplifies and automates complex
processes and workflows;
Cross departmental automation and
organizational processes that cover multiple
departments;
Dramatically decrease operational costs and
improves employees' effiency;
Increases the company's agility and
competitiveness;
360 view over the performance indicators;
Increases customer loyality;
Collaborative working environment, focused on
satisfying business partners’ needs;
Updates and develops customers' business needs.
Management value
Provides key reports and analysis for executives to
run business;
Reports with the ability to go from high level to
low level detail;
Comprehensive insight from all departments and
systems;
Provides executive dashboards, on-spot quick
facts and real-time notifications.
Employee’s value
Clean and friendly user interface;
Commonly performed tasks can be automated;
Can provide data from other applications and
sources;
Can access various reports from the same
interface;
Provides technical support directly from the
application interface;
Provides development methods and tools for
business flows and entities directly from the
application.
Market value
In 2012, Charisma ERP was designated as one of
the 5 strongest European B2B solutions in the
"Enterprise Vertical Market Solution" segment.

3. Portfolio Management
The economical and Charisma Portfolio
technological development Management provides
in fields such as complete support in
architecture, constructions, creating, storing and
interior design or querying contracts, projects
consultancy services has or pieces of work deployed
led to an explosive increase by the company, as well as
of the projects complexity, the management of
but also to higher documents and resources
requirements from used. Thus, the
customers or to research subcontractor management
activities that waste more becomes an easy task by
and more resources. The using a correct solution,
management of these especially designed for this
projects means new activity type.
challenges that are difficult
to address without IT
solutions dedicated to
these business fields.
Increasing the profitability,
efficient use of human or
financial resources, tracking
and controlling the costs at
internal operations level
are only a few of the
competitive advantages
that can ensure the success
of a company.
Perfectly integrated with Charisma ERP, Primavera solution, Charisma
HCM or other CRM or Document Management solutions, Charisma
Portfolio Management completes the end-to-end solution for tracking
the financial investments or contracts.
Thanks to the access at an unique data base, the companies benefit
from the reduction and control of costs related to contract
management, the increase of the contracts and operations compliance
according to the company's policies, as well as the reduction of risks
and the improvement of the financial management.

4. Financial and Operational
Benefits
Reduces the costs allocated for the ongoing contracted projects, eliminating
managing the contracts the human errors and signaling the need for
The product eliminates the quasi-medieval some tasks registered in the contracts.
practices and provides modern methods to Charisma Portfolio Management includes
manage the contracts, by centralizing the required tasks alerts, that are completely
data, eliminating the redundancy of manual configurable, as well as notifications of risks
activity, offering a significant reduction of associated to each task;
the organization's operational costs.
Improves the financial management
Facilitates the effort in contract The product improves the financial
management management based on the decisional
The solution is flexible in terms of platform support provided to the management team
configuration and automates or eliminates and an extremely efficient control of all
steps (contracts with values that are lower financial entities such as advance payments,
than a threshold value do not pass through invoices, payments, guarantees, trust
the juridical department). letters, penalties, as well as support in
analyzing and planning the investments
Increases the compliance and (financing scenarios, budget/business plan,
eliminates the financial risks cash flow, balance sheet).
Thanks to the rapid access to a tool where
Decreases the financial risk and
"learned lessons" can be stored across time,
the solution helps the company to define increases the control of expenses
and observe a series of internal policies and By identifying/limiting/stopping each
rules ("do not sign contracts where purchase within a project, by enhancing the
penalties exceed a certain threshold"). validation process and by preventing the
company budget exceeding, Charisma
Reduces the operational risks Portfolio Management decreases the
The product provides an efficient control of company's financial risks.

5. Main
Features
Customer Offer Management. Includes:
Versioning/offering scenarios;
n
n to offer history;
Access
nmanagement;
Price
Comparison with different market indicators (for example, if the
n
construction of a building is being quoted, the system automatically
calculates the price per square meter, for reference);
Customizable calculation;
n
n from expense report applications;
Import
n for public system tenders (legal forms);
Support
Possibility to prepare the offer based on internal rules;
n
n evaluation period for those tasks that need to be executed /
Lasting
execution schedule;
Determination of the billing schedule;
n
Platform for the introduction of other contractual elements (warranties,
n
delays, etc.);
n the project.
Link to
Internal Estimates. Includes:
Currency management, estimations of the contract's actual cost;
n
The possibility to create scenarios in order to analyze different methods
n
of achieving the objectives;
The details of the customer offer with actual resources/ actual
n
quantities/ etc.;
n the project;
Link to
n from expense report applications;
Import
n internal or republican regulations (used in legal reporting, e.g.
Use of
construction works for city halls);
The possibility to import manufacturers' rules.
n
Business Plan. Includes:
Estimation of project costs (in the idea stage);
n
Revenues estimation;
n
Financing scenarios;
n
Multiple business plans versions;
n
n of the achievement stage of the business plan;
Tracking
Business plan corrections;
n
Complete financial analysis for any ongoing project – Cash Flow, IRR
n
(with/without Exit),etc.;
Financial analysis for SPV (Special Purpose Vehicle/Entity).
n

6. Contract Management. Includes:
Contract stages and details;
n
Configurable approval and signing workflow;
n
n and risk analysis;
Risk list
Management of involved parties;
n
n at contract level, based on the works statement;
Billing
Contract financial management with the possibility of tracking revenues
n
and expenses by cost centers;
nwarranties and letters management;
Bank
Advances management.
n
Works statements. Includes:
Periodical, monthly or weekly view of the work's execution status for
n
billing;
The possibility to analyze / compare the internal reported progress;
n
n automation;
Process
n management, based on the following documents:
Change
n Additional note or disclaimer note for the objectives or parts of the
objectives;
n request;
Change
n Addendums, in case a contract needs to be modified, with the
facility to keep the history and the contractual elements changed
across time.
Project management. Includes:
n the projects at contract level, as well as the tasks within the
Tracking
project;
Comparison between budgeted and results based on the synchronization
n
with the project in Primavera system or any other project management
system;
Scheduling functions;
n
Workflow at task level;
n
The possibility to assign own or rented resources to tasks;
n
The possibility to collect consumptions of materials, machineries and
n
labor;
The possibility to automatically collect the consumptions from third party
n
applications;
Integration with the purchasing flows in Charisma ERP through limit
n
record and/or requisition.

7. Main
Features
Subcontractors. The module tracks and manages the offers, the
contracts or the works status with subcontractors.Includes:
Determining the offer format for subcontractors;
n
Collecting and comparing the offers from subcontractors;
n
The subcontracting process (as viewed by the general entrepreneur) -
n
direct subcontracting of the items in the internal expense report (e.g.
complete subcontracting of the electric part);
Configurable approval workflow;
n
Negotiation support (list of tasks to be subcontracted);
n
Additions/Withdrawals;
n
n statements with subcontractors, meaning the acceptance of the
Works
subcontracting parties by the beneficiary, in view of billing;
The possibility to totally or partially subcontract a task to one or more
n
subcontractors;
n and tracking the subcontracted resources and rent costs; the works
Using
statement is managed based on timesheets (human resources /
machineries).
Financings.
The module tracks and manages both internal and external financings
such as credits or assignments. It includes the possibility to perform
feasibility analysis with a view to use mixed financing patterns.
Integration with third party applications.
The module is part of the Charisma ERP suite and is natively integrated
with Primavera, Project Management system, Charisma HCM suite (HR,
MMC, TSP, etc). Furthermore, it is capable to complementarily operate
with document management systems, CRM and/or SharePoint solutions.

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