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Language Services TranslateMedia Accurate. Punctual. Confidential. www.translatemedia.com Professional Language Services London  |  New York  |  Paris  |  Munich  |  Hong Kong
Purchase Orders Rodrigo Oliveira – 14/12/2010 TranslateMedia London  |  New York  |  Paris  |  Munich  |  Hong Kong Accurate. Punctual. Confidential.
Why do our clients have PO’s? Purchase orders Invoicing TranslateMedia London  |  New York  |  Paris  |  Munich  |  Hong Kong Accurate. Punctual. Confidential.
Purchase Orders budget PO Approval Payment Approval TranslateMedia London  |  New York  |  Paris  |  Munich  |  Hong Kong Accurate. Punctual. Confidential.
Why don’t clients want to give us POs? ,[object Object],Solution: batch of jobs can be split into a few invoices/PO’s in  different months.  Example: a big job with 2 months duration should be invoiced in  two months to avoid budget variance for the client and cash flow  problems for us. ,[object Object],Solution: ask client if it is possible to create a big PO for one month/one year work. TranslateMedia London  |  New York  |  Paris  |  Munich  |  Hong Kong Accurate. Punctual. Confidential.
Why don’t clients want to give us POs? ,[object Object],Solution: all Po’s are approved by first line directors (small amount) or by CFO/CEO for big Po’s. Associate to a Po request it’s always a number/ document and this number can be used to invoice the client before Po approved.  ,[object Object],Different people require different actions: Two emails sent and no answer: copy others people (accounts department/procurement department) and follow up with phone call.  TranslateMedia London  |  New York  |  Paris  |  Munich  |  Hong Kong Accurate. Punctual. Confidential.
Why don’t clients want to give us POs? ,[object Object],Solution: all Po’s are approved by first line directors (small amount) or by CFO/CEO for big Po’s. Associate to a Po request it’s always a number/ document and this number can be used to invoice the client before Po approved.  ,[object Object],Different people require different actions: Two emails sent and no answer: copy others people (accounts department/procurement department) and follow up with phone call.  TranslateMedia London  |  New York  |  Paris  |  Munich  |  Hong Kong Accurate. Punctual. Confidential.
Why don’t clients want to give us POs? ,[object Object],Normally clients try to delay payments to suppliers. The methods used are: - Delaying PO approval; - Complex forms need to be filled to create new vendor account; ,[object Object]
 Documents need to be send by mail (3 days can make a big difference);

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Purchase orders

  • 1. Language Services TranslateMedia Accurate. Punctual. Confidential. www.translatemedia.com Professional Language Services London | New York | Paris | Munich | Hong Kong
  • 2. Purchase Orders Rodrigo Oliveira – 14/12/2010 TranslateMedia London | New York | Paris | Munich | Hong Kong Accurate. Punctual. Confidential.
  • 3. Why do our clients have PO’s? Purchase orders Invoicing TranslateMedia London | New York | Paris | Munich | Hong Kong Accurate. Punctual. Confidential.
  • 4. Purchase Orders budget PO Approval Payment Approval TranslateMedia London | New York | Paris | Munich | Hong Kong Accurate. Punctual. Confidential.
  • 5.
  • 6.
  • 7.
  • 8.
  • 9. Documents need to be send by mail (3 days can make a big difference);
  • 10. Directors in holidays/problems with “the system”;
  • 11. Emails lost in the junk box; Normally the user are not aware of the company strategy and do what they are being asked to do. Solution: contact user copying their first line director, procurement department and accounts department. Send the invoice to the accounts department with the name of the person in the invoice and inform TLM finance department. TranslateMedia London | New York | Paris | Munich | Hong Kong Accurate. Punctual. Confidential.
  • 12. END ALREADY FINISHED?? I WANTED MORE... TranslateMedia London | New York | Paris | Munich | Hong Kong Accurate. Punctual. Confidential.