Boost PC performance: How more available memory can improve productivity
DMPTool Webinar 9: Talking Points for Institutional Stakeholders
1. Logistics for Webinar
You must call in for audio:
866-740-1260 access code 9870179#
Participants muted
Ask questions in chat any time
20 minutes for Q&A
Recording & slides, schedule of webinars:
blog.dmptool.org/webinar-series
DMPToolWebinar Series 9:Talking Points for Stakeholder Meetings
Sponsored by IMLS
27 August 2013
3. 28 May Introduction to the DMPTool
4 June Learning about data management: Resources, tools, materials
18 June Customizing the DMPTool for your institution
25 June Environmental Scan:Who's important at your campus
9 July Promoting institutional services; EZID Outreach Made Simple!
16 July Health Sciences & DMPTool - Lisa Federer, UCLA
23 July Digital humanities and the DMPTool - Miriam Posner, UCLA
13 Aug Data curation profiles and the DMPTool – Jake Carlson, Purdue
27 Aug Talking Points for Meeting with Institutional Stakeholders
24 Sept Beyond Funder Requirements: More Extensive DMPs
15 Oct Other tools and resources that work with/complement the DMPTool
5 Nov Case studies – How librarians have successfully used the tool
TBD Outreach Kit Introduction
blog.dmptool.org/webinar-series
4. Road Map
Goals of this Webinar
Collaboration Overview
Self Assessment and
Outreach Planning
Talking Points and Other
Outreach Materials
ExampleTalking Points
Source:Flickr|Moyan_Brenn
5. Webinar Goals
• Provide follow-up to
Environmental Scan
Webinar
• Give overview of
outreach basics
• Highlight useful
techniques and
materials
• Resources: example
talking points
documentation
From Flickr by Charlie Bird
6. Remember the Environmental Scan
Webinar?
• Formal assessment
though Informal
contacts
• Libraries: Neutral,
Service-Oriented,
relationship building
• Understand the
elements of your
institution
• Learn more:
blog.dmptool.org/webinar-series
7. Where can I find these Resources?
https://bitbucket.org/dmptool/main/wiki/Materials
FromFlickrbydayland
8. Road Map
Source:Flickr|Moyan_Brenn
Goals of this Webinar
Collaboration Overview
Self Assessment and
Outreach Planning
Talking Points and Other
Outreach Materials
ExampleTalking Points
10. “Yes, Librarians work with Data”
• Remember: some
people still associate
libraries with books…
and books only
• Be prepared to explain
that you deal in all forms
of information
• Some may not even be
aware of the problems
that you are able to
solve
• If so: that’s where you
start!
Source: Flickr Username: feuilllu
13. Libraries are the natural group to
coordinate and collate data
management resources.
Source:Flickr.Username:billrdio
14. Where to Make Contact:
• InformationTechnology
• Grants Administration & Support
• DepartmentAdministrators
• Large Project Administrators and Researchers
• Graduate Students and Postdocs
• Other Librarians
15. Road Map
Source:Flickr|Moyan_Brenn
Goals of this Webinar
Collaboration Overview
Self Assessment and
Outreach Planning
Talking Points and Other
Outreach Materials
ExampleTalking Points
16. Using your Environmental Scan
• Avoid duplicating effort
• Highlight gaps in
service
• Set goals that can
reasonably be achieved
What can we do alone?
Where do we need help?
• Start making materials!
commons.wikimedia.org/wiki/File:Welcome_mat_2.jpg
17. Self Assessment:AnswerThese
Questions
• What services are you
providing?
• What long term goals
already exist?
• What can you handle
internally?
• What can you
contribute to those you
can’t?
http://en.wikipedia.org/wiki/File:Gorshinriddler.JPG
18. LongTerm Planning:Time
• It’s about the big
picture, not the details
• Set monthly/weekly
goals, not specific dates
• Work backwards from
your major goals
• Be prepared to edit
http://en.wikipedia.org/wiki/File:GanttChartAnatomy.svg
http://commons.wikimedia.org/wiki/File:Paul_Signac_Femmes_au_puits_1892d%C3%A9tailcouleur.jpg
19. ShortTerm Planning:
Urgency/Importance
Important/Urgent
Grant deadlines
Upcoming meetings
Answering patron questions
Important/ Not Urgent
Organizing/infrastructure
Creating resources
Conference planning
Not Important/Urgent
Paperwork
Daily obligations
Cleaning the break room fridge
Not Important/ Not Urgent
Pet projects
Things you don’t actually have
to do (But maybe you want to)
20. Road Map
Source:Flickr|Moyan_Brenn
Goals of this Webinar
Collaboration Overview
Self Assessment and
Outreach Planning
Talking Points and Other
Outreach Materials
ExampleTalking Points
21. The Elevator Pitch
• Fast overview of how
your organization
addresses a problem
• Helps you capitalize
on unexpected
opportunities
Source: Flickr.Username: brizzlebornandbred
22. Research:Answer these Questions
• Do they have a stake in
data services?
• Do you know anyone
who can help you set up
a meeting?
• What are your goals for
this meeting?
• What happens if these
goals aren’t met?
Source:Flickr.Username:hollyoak-smith
23. Talking Points:Tools for Getting the
Most out of Meetings
Useful For:
• Staying on Message
• Having Relevant Facts
on Hand
• Making Sure your Main
Points are Addressed
Source:Flickr.Username:Pamhule
24. Talking Points: Format
• NOT a script
• Short, to the point
bullets
• Keep it to one page,
easy to access
• For internal use only:
format however is
easiest for you
Source: Flickr. Username: ludiecochrane
25. Outreach Materials: Early and Often
• Outreach Plans,Talking
Points, and Elevator
Pitches
• Physical materials
(handouts, posters)
raise awareness
• Always be
collaborating: can
complicate individual
projects, but build
bridges for later
Source:Flickr.Username:Jenosaur
26. Road Map
Source:Flickr|Moyan_Brenn
Goals of this Webinar
Collaboration Overview
Self Assessment and
Outreach Planning
Talking Points and Other
Outreach Materials
ExampleTalking Points
27. Audiences
• IT Group
• Grants Office
• Department
administrators
• Data manager/large
research project
manager
• Other librarians
• Grad students,
postdocs, PIs
• Undergrads
Source: Flickr. Username: stijnbokhove
28. IT Group
• Possible goals: Setting
up data repository,
supporting data
management tools
• Useful data: Usage
statistics, technical
requirements
• Pain point: Long-term
maintenance required
Source: Flickr. Username: redherring1up
29. Grants Office
• Possible goals:
Outreach assistance,
supporting DMP
creation
• Pain points: Librarians
typically not involved
• Useful data: White
House/funder support
of data plans increasing
Source: Flickr. Username: doug88888
30. DepartmentAdministrator
• Possible goals:
Outreach
• Pain points: May not
prioritize data
management
• Useful data: Data use
among students &
researchers; Increased
support from funders
Source: Flickr. Username: nasa_goddard
31. Data Manager/Large Project Research
Manager
• Possible goals:
Outreach
• Pain points: May be
secure in funding w/o
DMPs; don’t want to
allocate time/funds to
data management;
privacy concerns
• Useful data: Data
citation information,
data access information
Source:Flickr.Username:argonne
32. Other Librarians
• Possible goals:
Undertaking more
ambitious projects,
Establishing data services
• Pain points: Outside
specialization, typical
role. Lack of top-down
support
• Useful data: Usage stats,
funding opportunities,
Informatics in Library
Schools
Source: Flickr. Username: digitalnc
33. Grad Students/Postdocs
• Opportunities: Data
acquisition, outreach
• Pain points:
Misunderstanding
librarian’s role, data’s
role
• Useful data: on-
campus resources; data
access; data citation
information; data
access information
Source: Flickr. Username: kaakati
34. The DMPTool’s Role
The DMPTool
gets you
involved here… …so you’re already at the
table here!
35. Summary
• It takes time, and doesn’t always work, but
collaborate projects can accomplish a lot
• Effective collaboration isn’t hard, but requires
preparation
• Engaging in these practices is an investment
in the long-term future of the library at your
institution.
37. blog.dmptool.org/webinar-series
28 May Introduction to the DMPTool
4 June Learning about data management: Resources, tools, materials
18 June Customizing the DMPTool for your institution
25 June Environmental Scan:Who's important at your campus
9 July Promoting institutional services; EZID Outreach Made Simple!
16 July Health Sciences & DMPTool - Lisa Federer, UCLA
23 July Digital humanities and the DMPTool - Miriam Posner, UCLA
13 Aug Data curation profiles and the DMPTool – Jake Carlson, Purdue
27 Aug Talking Points for Meeting with Institutional Stakeholders
24 Sept Beyond Funder Requirements: More Extensive DMPs
15 Oct Other tools and resources that work with/complement the DMPTool
5 Nov Case studies – How librarians have successfully used the tool
TBD Outreach Kit Introduction
Briet’s thought experiment: image source: chrispederick, tusnelda, http://pages.gseis.ucla.edu/faculty/maack/BrietPrePress.htm
http://commons.wikimedia.org/wiki/File:Atencion2.gifWE KNOW - data management shouldn't be done "quick and dirty". It takes time. The DMPTool is a way to bring in researchers from your institution; you can then work with them during the planning and after the grant to implement good practices.
Libraries have staff trained to handle informationData management requires specialized training, but builds on a foundation they understandLibraries are neutral – they exist to support all parts of the institution. Easier to step outside local politics.Libraries have a future as the destination for data. It makes sense for them to be involved in its creation.