Summer has FINALLY arrived! And what better way to ring in the best season of the year than to host your very own event under the sun (or stars). Check out this comprehensive guide to planning your outdoor event! p.s. the links from slide 6 are: http://uniiverse.wordpress.com/2014/03/06/go-green-making-your-event-eco-friendly/ and https://www.uniiverse.com/ticketmanager Enjoy!

1. 1© Uniiverse
TIPS FOR PLANNING
YOUR OUTDOOR
EVENT

2. 2© Uniiverse
Why we love (and dread) outdoor events:
We all love summer weather and what better way to ring in the best season of
the year than to host your very own event under the sun (or stars). The
possibilities are endless; from an outdoor film screening to a massive food
truck festival, we can all agree that outdoor events are just the best!
That being said, outdoor events can be tricky to plan and execute successfully.
When you’re dealing with “the elements” (aka Mother Nature), you have a
whole other set of concerns to consider. Here are some important factors to
remember when choosing a venue and prepping for your outdoor event:

3. 3© Uniiverse
Tips for Planning Your Outdoor Event
1. Excuse me, where’s the restroom?
q Scope out the bathroom situation before
booking any venue; there needs to be a
sufficient amount at a comfortable distance
from the main event.
2. Low on battery
q Are there adequate electrical outlets etc.
outside that will meet your event’s needs?
Technology is a vital component to any
event nowadays, so don’t find yourself
stuck with no plugs or limited cell service.

4. 4© Uniiverse
Tips for Planning Your Outdoor Event
3. Don’t rain on my parade
q Be ready for the unpredictable: Make
sure you have a rainy day contingency
plan. You don’t want an angry Mother
Nature showing up just in time to ruin
your event. That’s why it’s so important
to scope out weather shelter options
well in advance in case you need to rent
them out last minute. Even a small tent
or gazebo can help create outdoor
areas that are rain safe!

5. 5© Uniiverse
Tips for Planning Your Outdoor Event
4. Brrr it’s cold in here
q If you can find outdoor heat lamps that can be turned on in the case of an abnormally
cold night, this could really benefit your guests and keep the event running smoothly.
Shivering guests typically are not happy guests!
5. It’s a bug’s life
q Bugs tend to be a concern during the summer months, so make sure you have some sort
of tactic to deal with the little pests (such as bug repeller candles etc.). You want your
guests to leave with a smile, not with bug bites.

6. 6© Uniiverse
Tips for Planning Your Outdoor Event
6. More paper more problems
q Go paperless with tickets! Most people already have smart phones and you don’t need
your guests leaving paper outside because they can’t find a trashcan. It’s bad for the
environment and adds unneeded stress for the event organizer/ the clean up team (p.s.
for more tips on going green, check out this blog post and for information on paperless
ticketing with Uniiverse, check out the Ticket Manager App).

7. 7© Uniiverse
www.uniiverse.com
Sell tickets, promote and manage your
events using the most advanced social tools
social marketplace for events