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What‟s New in Alfresco Enterprise 3.3

                                  Paul Hampton
                       Director of Product Marketing
                                          Alfresco
Enhancements in the Last Year




     Records Mgmt & Compliance           IMAP & Email Mgmt               Forms & New Metadata




    Greater Breadth in Share        Support for Types and Aspects         Portal Support & SSO




2     Extranet, Group & User Mgmt                      In-line Editing
Focus of Alfresco 3.3




       Web
                 Alfresco
     Content                        Integration
                  Share
    Management

3
Web Content Management

                 ● New Alfresco Web Editor
                 ● New content management and
                   deployment options
                 ● New Rendition API



       Web
     Content
    Management

4
The Web Platform Vision

                         Web Application




                                   CMIS, REST

                     Alfresco Web Delivery
                      Runtime Repository




                                                               Deployment
    Alfresco Web         Alfresco Web           Alfresco Web
      Producer               Editor                Preview




                        Alfresco Editorial
                            Repository


                   Work Packages, Renditions

5
Alfresco Web Editor

    ● New in-context editing of web based content
    ● Allow „non-technical‟ content authors to edit content
      from the website
    ● JavaScript Framework – Can be extended




6
Sample Web Application

       Alfresco Editorial       Web Browser
           Repository



       Header.html
         Greenenergy.jpg
        Nav.html

              Body.html
          Copyright.html

    User can edit here...                 ... Or here

7
Component Management




          ● Can edit
            o Online
            o Download / Offline
            o Via CIFS (Network
8
              Drive)
New – Inline Edit


                 Alfresco Web Editor Framework




                                  Component
Edit from                         Editing
selection list
Edit Content




10
Deployment and Formatting

          Transfer Service                  Rendition API
     ● Used to publish content to     ● Allow for content
       delivery servers                 repurposing
     ● Publish to Alfresco DM         ● Automated content/format
       runtime                          conversion for different
                                        delivery channels
     ● Maintains rich content
       structures, relationships      ● Can string conversion steps
                                        for flexible content
     ● Configurable permissions
                                        manipulation
     ● Support dynamic content,
                                      ● Support for existing
       search and user developed
                                        Freemarker and XSLT
       content
                                        templates
11
Alfresco Share

                ● Move from Collaborative tool
                  to complete DM
                  ● Repository wide access to
                    content (both Repository and
                    Share Sites)
                  ● Multiple navigation options

                ● Comprehensive DM features
                  ● Checkin, Checkout, Version
     Alfresco       Control,
      Share       ● Custom Types, Aspects and
                    Metadata
                  ● Full Permission Management
12
Navigation

     ● Users can navigate by:
       o Documents filters
       o Repository folders
       o Document categories
       o Content tags




13
Security

                                 Repository
     ● Added the ability to
       control permissions...
       o Within the Repository
       o AND Share Sites

     ● Provides a more
       granular security model
       for project files
     ● New simple interface
                                                 Share

14
Manage Permissions
Permissions Screen
Turn Off Inheritance
Select User
Set Role
Collaboration Lists




     ● Ability to track project    ● Examples:
       based lists                   o Project Task Lists
                                     o Item Lists
     ● List types can be
       extended                      o List of Event
                                     o List of Locations
     ● Can page, sort and filter
                                     o Contact Lists
       list content
                                     o Issue Log



20
Define New List
Create an Item
List View




Multiple lists
per project
Rules and Actions

     ● New interface for               ● Available for Share
       managing Rules and                Sites and Repository
       Actions
                                       ● Used to automatically
     ● New Rule Library                  perform actions on
       o Manage Rules from one           content
         location – update once          o Transform
       o Reuse Rules across multiple     o Move
         spaces
                                         o Copy
     ● Error handling
                                         o Notify
     ● Set Execution Order               o Drive storage policies
                                         o ...and many more
24
Define Rule




Transform content
into PDF rendition...
When content is
created or added to
this folder
Rule Summary




     Order of Rules can
     be defined... Simply
     drag to set order
26
Linking an Existing Rule
Linked Rule




Can see which
folders have rules
applied
Google Like Search

     ● Can use Google like       ● Examples:
       operators to search for     o Type –
       content                       type:document
     ● Can combine search          o Property –
       criteria                      modified:today

       o AND, OR, NOT              o Date –
                                     created:“2009-01-01”
                                   o Text –
                                     text:“alfresco faq”



29
Example – name: plan
Example – modifier: phampton




            Will return any
            object – Blog posts,
            Documents, Folders,
            Forum posts, Wiki
            pages, etc.
Example – name: plan AND
       modifier: phampton
Theme Management

     ● New Admin function to
       change theme
     ● Sample themes
       o Default
       o Green
       o Yellow
       o High Contrast

     ● Can add custom
       themes
33
Integration

                   ● Full CMIS 1.0 Specification
                   ● Integration with Microsoft
                     Outlook
                   ● Integration with IBM Social
                     Software
                   ● Integration with Google Docs
                     (Tech Preview will be in
     Integration     Enterprise 3.3g)


34
CMIS 1.0

     ● First implementation of CMIS 1.0 specification
     ● Includes:
       o CMIS Query
       o Access Control Lists (ACL‟s)
       o Change Logs
       o Renditions
       o PLUS – Alfresco extension for Aspects (query, get and set)

     ● Available bindings – Web Services and REST
     ● CMIS test compatibility kit

35
Microsoft Office Integration

     ● Extends SharePoint
       protocol support
     ● Integrates with Outlook
       2003/2007
     ● Creates “Meeting
       Workspace” within
       Share
     ● New Share site type         Enter SPP URL
       “Meeting Workspace”

36
Alfresco Share
Enhanced Share Features

     ● Meeting attendees
       synchronized with site
       membership
     ● Can link to existing
       meeting workspace
     ● New filters to show
       meeting workspace




38
Seamless Integration with IBM Lotus


     ● Easy integration for
       document, image and
       records management
     ● Works with Notes, Quickr,
       Connections, XPage and
       Websphere Portal
     ● Easy script-based portlet
       and applet development
     ● Open to OS, DBMS,
       Language and Browser
     ● Domino and Java through
       Lotus services & CMIS




39
Benefits for Lotus Users

     ● Leader in Open Source Enterprise Content Management

     ● Easy to use, zero-footprint software for Files, Mail,
       Quickr and Connections – Just like a Shared Drive!
     ● Affordable control, access and discovery of enterprise
       content
     ● Content Application Server with fast script and Java
       development
     ● Low-cost, Open Source, Open Standards alternative to
       SharePoint


40
Publish to ECM




41
Notes Integration




42
Lotus Enterprise Explorer
                    (via CMIS)




43
SharePoint Protocol Integration




44
Records Management
        “without the tears”




45
Google Docs

     ● Ability to check out to
                                    Technology Preview
       Google Docs
     ● Create a Google Docs
       Document directly in Share
     ● Support for:
        o Documents
        o Presentations
        o Spread Sheets

     ● Sync site users to Google



46
Process




47
Summary




              Alfresco Enterprise 3.3 Availability

                  Enterprise (FCS) – May 2010
                  Enterprise (GCS) – June 2010
        Web
                           Alfresco
      Content                                        Integration
                            Share
     Management

48
Questions?

● Download 30 day trial
  o http://bit.ly/EntTrial



● Follow me on Twitter
  o PaulDHampton

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Alfresco Novidades 3.3

  • 1. What‟s New in Alfresco Enterprise 3.3 Paul Hampton Director of Product Marketing Alfresco
  • 2. Enhancements in the Last Year Records Mgmt & Compliance IMAP & Email Mgmt Forms & New Metadata Greater Breadth in Share Support for Types and Aspects Portal Support & SSO 2 Extranet, Group & User Mgmt In-line Editing
  • 3. Focus of Alfresco 3.3 Web Alfresco Content Integration Share Management 3
  • 4. Web Content Management ● New Alfresco Web Editor ● New content management and deployment options ● New Rendition API Web Content Management 4
  • 5. The Web Platform Vision Web Application CMIS, REST Alfresco Web Delivery Runtime Repository Deployment Alfresco Web Alfresco Web Alfresco Web Producer Editor Preview Alfresco Editorial Repository Work Packages, Renditions 5
  • 6. Alfresco Web Editor ● New in-context editing of web based content ● Allow „non-technical‟ content authors to edit content from the website ● JavaScript Framework – Can be extended 6
  • 7. Sample Web Application Alfresco Editorial Web Browser Repository Header.html Greenenergy.jpg Nav.html Body.html Copyright.html User can edit here... ... Or here 7
  • 8. Component Management ● Can edit o Online o Download / Offline o Via CIFS (Network 8 Drive)
  • 9. New – Inline Edit Alfresco Web Editor Framework Component Edit from Editing selection list
  • 11. Deployment and Formatting Transfer Service Rendition API ● Used to publish content to ● Allow for content delivery servers repurposing ● Publish to Alfresco DM ● Automated content/format runtime conversion for different delivery channels ● Maintains rich content structures, relationships ● Can string conversion steps for flexible content ● Configurable permissions manipulation ● Support dynamic content, ● Support for existing search and user developed Freemarker and XSLT content templates 11
  • 12. Alfresco Share ● Move from Collaborative tool to complete DM ● Repository wide access to content (both Repository and Share Sites) ● Multiple navigation options ● Comprehensive DM features ● Checkin, Checkout, Version Alfresco Control, Share ● Custom Types, Aspects and Metadata ● Full Permission Management 12
  • 13. Navigation ● Users can navigate by: o Documents filters o Repository folders o Document categories o Content tags 13
  • 14. Security Repository ● Added the ability to control permissions... o Within the Repository o AND Share Sites ● Provides a more granular security model for project files ● New simple interface Share 14
  • 20. Collaboration Lists ● Ability to track project ● Examples: based lists o Project Task Lists o Item Lists ● List types can be extended o List of Event o List of Locations ● Can page, sort and filter o Contact Lists list content o Issue Log 20
  • 24. Rules and Actions ● New interface for ● Available for Share managing Rules and Sites and Repository Actions ● Used to automatically ● New Rule Library perform actions on o Manage Rules from one content location – update once o Transform o Reuse Rules across multiple o Move spaces o Copy ● Error handling o Notify ● Set Execution Order o Drive storage policies o ...and many more 24
  • 25. Define Rule Transform content into PDF rendition... When content is created or added to this folder
  • 26. Rule Summary Order of Rules can be defined... Simply drag to set order 26
  • 28. Linked Rule Can see which folders have rules applied
  • 29. Google Like Search ● Can use Google like ● Examples: operators to search for o Type – content type:document ● Can combine search o Property – criteria modified:today o AND, OR, NOT o Date – created:“2009-01-01” o Text – text:“alfresco faq” 29
  • 31. Example – modifier: phampton Will return any object – Blog posts, Documents, Folders, Forum posts, Wiki pages, etc.
  • 32. Example – name: plan AND modifier: phampton
  • 33. Theme Management ● New Admin function to change theme ● Sample themes o Default o Green o Yellow o High Contrast ● Can add custom themes 33
  • 34. Integration ● Full CMIS 1.0 Specification ● Integration with Microsoft Outlook ● Integration with IBM Social Software ● Integration with Google Docs (Tech Preview will be in Integration Enterprise 3.3g) 34
  • 35. CMIS 1.0 ● First implementation of CMIS 1.0 specification ● Includes: o CMIS Query o Access Control Lists (ACL‟s) o Change Logs o Renditions o PLUS – Alfresco extension for Aspects (query, get and set) ● Available bindings – Web Services and REST ● CMIS test compatibility kit 35
  • 36. Microsoft Office Integration ● Extends SharePoint protocol support ● Integrates with Outlook 2003/2007 ● Creates “Meeting Workspace” within Share ● New Share site type Enter SPP URL “Meeting Workspace” 36
  • 38. Enhanced Share Features ● Meeting attendees synchronized with site membership ● Can link to existing meeting workspace ● New filters to show meeting workspace 38
  • 39. Seamless Integration with IBM Lotus ● Easy integration for document, image and records management ● Works with Notes, Quickr, Connections, XPage and Websphere Portal ● Easy script-based portlet and applet development ● Open to OS, DBMS, Language and Browser ● Domino and Java through Lotus services & CMIS 39
  • 40. Benefits for Lotus Users ● Leader in Open Source Enterprise Content Management ● Easy to use, zero-footprint software for Files, Mail, Quickr and Connections – Just like a Shared Drive! ● Affordable control, access and discovery of enterprise content ● Content Application Server with fast script and Java development ● Low-cost, Open Source, Open Standards alternative to SharePoint 40
  • 43. Lotus Enterprise Explorer (via CMIS) 43
  • 45. Records Management “without the tears” 45
  • 46. Google Docs ● Ability to check out to Technology Preview Google Docs ● Create a Google Docs Document directly in Share ● Support for: o Documents o Presentations o Spread Sheets ● Sync site users to Google 46
  • 48. Summary Alfresco Enterprise 3.3 Availability Enterprise (FCS) – May 2010 Enterprise (GCS) – June 2010 Web Alfresco Content Integration Share Management 48
  • 49. Questions? ● Download 30 day trial o http://bit.ly/EntTrial ● Follow me on Twitter o PaulDHampton