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4-consulting

                                                   Video Conferencing




CONTENTS

1   INTRODUCTION                              2

2   BACKGROUND TO THE PROJECT                 3

    2.1   The Brief                            3
3   THE WORK CARRIED OUT                      4

4   EXECUTIVE SUMMARY                         5

5   THE BODY OF THE REPORT                    6

    5.1   Section 1. - Hardware.               7
    5.2   Section 2. – Software.               9
    5.3   Section 3. – Bandwidth.             13
    5.4   Section 4. – Issues.                15
6   TECHNICAL NOTES                           16

    6.1   Microsoft Conference Server.        16
    6.2   Further Information on Bandwidth.   17
4-consulting

                                                                          Video Conferencing



1   INTRODUCTION



    Our client commissioned 4-consulting Ltd to undertake a project
    to review various aspects of video conferencing in order to further
    inform the organisation on the feasibility and physical
    requirements for video conferencing.

    Throughout the project we have been given considerable help
    and co-operation from our client’s staff, and 4-consulting
    gratefully acknowledges their courtesy and contributions of
    ideas and information to the project team.

    Eric Smith carried out the project.

    We have now completed this brief review and have pleasure in
    setting out below our findings and conclusions




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    video conferencing report/27 February 2003                                        Page 2
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2   BACKGROUND TO THE PROJECT



    Our client has a diverse membership spanning Scotland and
    would like to be able to use the technology they have
    available, if possible, to involve people from different
    geographical areas in their discussions and seminars and to
    be generally more inclusive.


    2.1 The Brief
    The objectives and programme of work agreed in January
    2003. The project team was asked to:

         •    Review and report on the various technologies and
              software necessary to participate in a video-
              conference.

         •    Examine the possibility for our client to work with
              these technologies

         •    Inform our client’s s technology administrator of the
              situation and

         •    To provide a brief report summarising the position.

    It should be noted that the structure and underlying principle of
    this report was to ensure clarity whilst retaining simplicity. As
    a result, whilst the technical content is accurate, it has been
    expressed in its simplest (and usually briefest) form to ensure
    clarity.

    This report deals specifically with “video conferencing over IP”,
    ie over the internet, and only briefly addresses the use of
    “hard-wired” connections using ISDN (telephone) lines.

    The concept of Audio conferencing using multi-party telephone
    conversations has been with us for some time. It would not
    appear to take a leap of imagination to extend this facility to
    include video.

    However, at this time, the capacity and capability of hardware
    and software to accommodate the extra data to carry video
    signals introduces a number of issues, some of which have
    been addressed within this report.

    The brief was also intended to cover the use of video
    conferencing when off-site. This would be in the case of a
    seminar being held in, for instance, a hotel.




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    video conferencing report/27 February 2003                                      Page 3
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3   THE WORK CARRIED OUT



    As the researcher had already carried out some work in the
    past on this topic, it was possible to use this information and to
    carry it forward.      This previous work was done for the
    University of Edinburgh (UoE) and their permission was
    obtained to use the original reports.

    A substantial portion of this report is based upon the work and
    research carried out for UoE in 2002, and the results thereof.

    Contact was made with a Microsoft Development Contractor
    and discussions undertaken regarding the possibilities,
    changes and potential enhancements in technologies
    involved.

    The original reports were reviewed and new potential facilities
    briefly investigated. It was not within the remit of this project to
    carry out a full-scale research and development exercise. As
    a result, no testing was undertaken.

    It should be noted that the nature of the technology is such
    that new developments are occurring almost daily and that the
    veracity of the findings of this report will time expire. It is
    anticipated that this report will be out of date/context by as
    early as the end of 2003.

    The scope involved the equipment within the Glasgow office of
    our client and did not take into account any equipment in any
    other satellite offices.   This includes the hardware, the
    software and the bandwidth available.

    Within the clients Glasgow office, they use Microsoft
    Exchange Server 2000 with almost new (within six months)
    Dell computers running Microsoft 2000 O/S. Office 2002 runs
    on this platform and all of the equipment seen has sound
    cards and speakers.

    The organisation uses BT as their ISP and has an ADSL
    connection. This provides speeds of up to 2000kb/s in
    download and 500kb/s upload. This is considered “state of
    art” within that which is commercially available.

    One of the first activities undertaken was to take the clients
    representative to a local retailer (PC World) to identify the type
    of hardware and possible costs. This included looking at
    some of the cheaper end web cams and entry-level hardware
    set-ups. This proved an excellent familiarisation exercise.
    Unfortunately, there was no video demonstration available on-
    site at that time.




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    video conferencing report/27 February 2003                                         Page 4
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4   EXECUTIVE SUMMARY



    •    The concept of Audio conferencing using multi-party
         telephone conversations has been with us for some time.
         It would not appear to be a great leap of imagination to
         extend this facility to include video.

    •    Use of video will enhance the experience and interface
         between the members. It may be that fully interactive
         video may not be necessary.

    •    At this time, the capacity and capability of hardware and
         software to accommodate the extra data to carry video
         signals, introduces a number of issues.

    •    Our client has the necessary hardware for video
         conferencing on both Peer-to-peer and Multicasting
         formats.

    •    The organisation has the software to allow them to hold
         medium quality Peer-to-peer conferences at this time if it
         so wished.

    •    If it was required to multicast a video conference, it would
         be necessary to purchase some further software which
         would require configuration. Costs for this software may
         be in excess of £5000. (please see item 6.1 re costs.)

    •    The configuration of this software is relatively complex and
         possibly outwith the current competence capability of the
         organisation.

    •    This report was written assuming the use of the equipment
         available on-site in our clients’ offices in Glasgow. In this
         case, there is an “always on”, high bandwidth (ADSL)
         internet link and adequate computing power. In the event
         of using external resources, whilst the necessary
         equipment could probably be furnished using a high-end
         laptop, the main issue is likely to be available bandwidth,
         connectivity and cost.

    •    When bandwidth restrictions apply, it is usually possible to
         shut down unnecessary facilities in order to maximise
         performance.




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    video conferencing report/27 February 2003                                       Page 5
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5   THE BODY OF THE REPORT



    In this section we describe our observations arising out of our
    review.

    The report is split into a number of sections dealing with the
    discrete areas as follows:

    •    Hardware

    •    Software

    •    Bandwidth

    •    Issues

    It is important to note that there are two levels of video
    conferencing. The first of these is peer-to-peer (or person to
    person). This is the simplest format and one that can be
    accomplished most easily, usually with the equipment
    provided on most entry-level retail computers

    The second, more complex format is multi-casting. This is
    when there are more than two parties involved in the
    conference. In this case, intermediate technology is required
    to “re-transmit” the content to all parties.

    In each of the sections below, both of these formats will be
    addressed.

    Whilst the use of video during a conference will indeed
    enhance the experience and interaction between participants,
    It may be that there is no need for full action video.

    There is some evidence to show that still pictures, or
    infrequently “refreshed” video shots can be very effective in
    enriching the experience. This effect could be achieved by
    ensuring that the video capture is minimised in order to
    maximise the use of the available bandwidth.




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    video conferencing report/27 February 2003                                    Page 6
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5.1 Section 1. - Hardware.
Essentially, the minimum requirement for video conferencing
is

     •    a video camera (or web camera)

     •    a microphone either stand alone or incorporated with
          the camera

     •    a computer equipped with


          a.    “reasonable” speed and memory

          b.    a sound card and

          c.    a video card
     •    some form of interface with the network used to carry
          the messages between parties. (this last will be dealt
          with in Section 3)

As indicated above, in the case of multi-casting, there is also a
further requirement for an intermediate server to re-transmit
and distribute the signals to each party in the conference. The
cost and capacity of servers are relatively minor in comparison
to the cost of the associated software, and therefore this issue
is dealt with in the next (software) section.

Video cards, sound cards and microphones.

The standard onboard video cards and sound cards provided
with most entry level hardware is of sufficient quality for Peer-
to-peer conferencing and most internal multi-casting use. It is
also likely to be satisfactory for the external environment. It
would be sensible to carry out testing to confirm quality.

A very simple microphone is sufficient for Peer-to-peer video
conferencing, however, should there be a multi-party at one
end, or during multi-casting, it may be necessary to use a
directional microphone or more expensive equipment to avoid
feedback and ensure clarity of broadcast.

Cameras.

The equipment that our client has at their disposal in the
Glasgow office is capable of supporting a medium quality
Peer-to-peer conferencing facility with the addition of a simple
camera. These cost of the order of £50 for a low quality one
and can be sourced from a wide range of retail stores.

In order to improve the quality of the images being sent out,
the existing digital camera, which is used for video diaries etc
could be connected. This would provide a much better quality
picture for the other party enabling the image to be expanded
in size. If our client were to consider multi-casting then use of
this camera would provide a better quality picture to the
remote parties.


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video conferencing report/27 February 2003                                      Page 7
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                                                                Video Conferencing


There are much better quality cameras on the market that are
used by professional conferencing companies.          These
conform to specific standards, but as the price of this
equipment can be in excess of £750 for the camera along, we
have omitted these from this review. More information is
available on this subject in section 6.

As indicated above, our client is equipped with ADSL provided
by BT, which is the highest capacity Bandwidth currently
available in the market place.




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video conferencing report/27 February 2003                                  Page 8
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5.2 Section 2. – Software.
As is often the case with a technology issue, the problem often
resides not in the hardware, but within the software.

For Peer-to-peer conferencing, the matter is very simple as
Microsoft have created NetMeeting for this function. This is
bundled within the Microsoft 2000 operating system and is
available to Poverty Alliance on all of the machines that were
reviewed.

There are a number of other Software and Applications
providers who can provide solutions and these are dealt with
below.

Software solutions

Microsoft NetMeeting

NetMeeting will allow for a small video picture, audio transfer,
sharing of software applications, whiteboard (for drawing
sketches) file transfer and a “chat” facility to send typed
messages between parties.

In order to connect, it is necessary for both parties to be “on-
line” and then for one to “dial” the IP address of the other into
the software. The software also has a “phone book” facility to
make this easier.

It should be noted that only those parties with a “relatively”
fixed IP address can be held in the telephone book.

Note that IP addresses are allocated by the Internet Service
Provider or ISP, whenever you connect to the internet. In the
case of constant connections, such as ADSL or cable
modems, this IP address normally stays the same.

However, if a party connects and disconnects to the Internet
every session, then they will be allocated a new IP address for
each session. This is referred to as “dynamic addressing” or
DNS.

It is a relatively simple process to configure NetMeeting to
allow Peer-to-peer conferencing and well within the capability
of our client’s staff.

It is not possible to use NetMeeting on its own, to multicast.

Note that it is possible to maximise performance by shutting
off un-required features of the software.




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video conferencing report/27 February 2003                                      Page 9
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Microsoft Exchange Conference Server

In order to multi-cast, it is necessary to use a server to re-
broadcast, as has been stated before. This can be achieved
by using Microsoft Conference Exchange Server 2000. This is
a further piece of software, which sits on top of Exchange
2000 Server and allows for video conferencing over the
network.

As our client currently use Exchange Server 2000, it should be
possible to upgrade. (Provisional costs of up to £5000 have
been indicated for this, as it may not be possible to upgrade
Exchange 2000 Server, but this has not yet been confirmed.)

Once configured, this becomes a relatively simple interface to
use. Users on the Internet, go to a web page and then log-
onto a conference using a password and user name. Once
logged on, a number of video screens are seen showing all of
the parties involved in the conference.

There are a number of issues that restrict the number of
conference attendees.      The main one of these is the
bandwidth availability both at the server, and also along the
path to the server.

It is important to note that the Microsoft Developer contractor
whose advice was sought regarding this software, indicated
that the configuration of Conference Software is very complex
and can take many days to arrange.            It is likely that
professional assistance would be required to configure the
necessary web pages.

Further information on this software is provided in Section 6.

Further software solutions are available which, for cost
reasons, have not been investigated. An example of this is a
web site design solution from Dreamweaver.

DreamWeaver MX Flash Communications Server

This is what the advertising information says of this solution.
The cost of this software is £3000 plus VAT for the
Professional Edition, as there was no underlying research on
the product, it was considered out of scope for the project.

“Unite communications and applications by adding streaming,
multi-way audio, video, and live data to your websites and
Rich Internet Applications. Built for streaming media, rich-
media messaging, and real-time collaboration, Macromedia
Flash Communication Server MX provides an easy, powerful,
and open environment for developing groundbreaking
communication functionality - and deploying it to the widest
possible audience.

Develop the next generation of online communications. Create
engaging pre-sales applications that integrate audio, video,
text, chat, and enterprise data. Develop powerful corporate
presentations with streaming video and synchronized
multimedia content that are deployed seamlessly within the

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video conferencing report/27 February 2003                                   Page 10
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context and branding of your site. Or build collaborative
meeting applications that bring people together in real-time-
connecting them to each other, to live data sources, and to
back-end services for a significantly more compelling online
experience. The Professional Edition, along with its
corresponding Capacity Packs, offers the performance and
scalability to meet your needs for installing workgroup or
enterprise-level applications. The Professional Edition includes
the ability to create virtual hosts, a feature specifically for
large-scale deployments on multiple URLs.”

As well as the software solutions above, there are a number of
application service providers who have created possible
solutions to this problem.

Application Service Providers

Centacom

This is a Talk and View product which provides a solution to
high end video conferencing facilities, however, it requires
some pricey hardware add-ons which would not be possible
with a lap-top.

Centacom have promoted themselves as a Video
Conferencing solution, but it is not considered appropriate for
our client.

Intercall

Another application service provider who offer some of the
discussed functionality.  However, the video facilities are
limited.

Genesys.

This is an attractive looking service which provides many of
the facilities that would support an excellent video conference.
The system uses a standard telephone connection for the
audio feed, which would sustain quality. The disadvantage is
that there is the additional cost of the extra telephone call.

SWYX

This is another web interface solution for video conferencing.
There has been some research carried out under another
project, unfortunately, the results will not be available within
the timescale of this project, nor available for inclusion in this
report.

iVisit.

iVisit is a web interface with free software downloads which
allows Peer-to-peer conferencing over the Internet. It is
reportedly easy to use and to configure (although the
researcher did not manage to do so at the first try).




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video conferencing report/27 February 2003                                      Page 11
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The advantage of this system is that it provides an alarm
system (an indication if the people you wish to speak to are
on-line)

This facility appears to provide peer-to-peer conferencing only.
It is however, allegedly easily configured and also easy to use.




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video conferencing report/27 February 2003                                    Page 12
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5.3 Section 3. – Bandwidth.
Bandwidth is the term used for the “pipe” that carries the data
packets between the computers. These “pipes” are able to
carry specific amounts of traffic.

There is also a limit as to the speed which data can be sent
down the “pipes”. This will be controlled by the equipment that
transmits the data through the pipe. In the case of an
analogue signal, this is referred to as a modem.

Without getting too technical, in the case of an analogue
connection, used on a standard telephone connection, normal
modem speeds are nominally 56kbps (kilo bits per second).
However, it is usual to achieve little more than 33kbps on a
standard GPO line.

A further standard was developed to allow these speeds to be
increased, but this has been largely overtaken by events and
the development in the digital technology which is much faster.

Another telephone solution is provided by using ISDN lines.
These have a capacity of 2*64kbps (128k) but can be run in
parallel to create ISDN2 and ISDN3 can be used to provide
higher multiples. It should be noted that whilst still very
prevalent, this technology carries a cost penalty in that these
lines are leased and must be paid for a period of time.

Cable modems, which are usually digital, can achieve speeds
of between 250 and 1000kbps. (The author has a stream into
his office of 1000kbps.) These are maximum quoted speeds,
which will be affected by demand, itself is often dependent
upon time of day etc.

Finally, there is XDL. This term refers to the various digital
solutions currently emerging. These include synchronous
(SDL) and asynchronous digital lines (ASDL). Speeds with
XDL vary from 250kbps upload to 2000kbps download.

It is likely that these speeds will increase in the future. The
advance in speeds appears to lag behind Moores Law, which
defines the doubling of computer chip capacity for the same
price every eighteen months. It is probably fair to say that
there is no reason to suggest that data transfer rates will not
continue to increase.

Video pictures require considerably more data than audio
streams do. As a result, the bandwidth requirements are
much higher.

When carrying data over the Internet, it is impossible to ensure
the specific route the data is taking. As a result, whilst the
bandwidth requirement will always be the same to carry the
required number of “packets” of data, the route may have
restrictions on the “pipes” through which it moves.

This will mean that the data may be delayed, or indeed may
not even arrive. This results in the concept of bandwidth
restrictions.

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video conferencing report/27 February 2003                                    Page 13
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This report was written with the use of the equipment available
on-site in our client office in Glasgow in mind. In this case,
there is an “always on”, high bandwidth (ADSL) internet link
and adequate computing power. In the event of off-site
seminars or meetings, whilst the necessary equipment could
probably be provided by using a high-end laptop, the main
issue is likely to be available bandwidth, connectivity and cost.

Most hotels will be able to provide telephone access in a
meeting room, whilst some are able to provide ISDN lines. All
of this at a cost penalty. Few, at this time, will be able to
provide the cheaper XDL solution although this is changing
with time.




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video conferencing report/27 February 2003                                     Page 14
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5.4 Section 4. – Issues.
This section deals with some of the issues associated with
video conferencing as it impacts upon our client.

Peer-to-peer video conferencing should be possible with
minimal configuration within the constraints of the equipment
and software available to he Poverty Alliance at this time. This
will provide an interim, simple solution.

The more professional multi-casting format is likely to have to
wait for future advances in the technology and configuration of
the necessary software (see below).

It should be noted that there is a “mirroring” effect that occurs
in the use of this technology. This term is used to describe the
fact that if one party has high quality equipment, software and
bandwidth, it is the other party who gets the benefit of this.
Similarly, if one party has a defect or fault, it is the other party
who will suffer the adverse effects. As a result, should the
picture deteriorate at one end, it is at the other site that
investigation should start.

Also, as indicated above, whilst the organisation has “best in
breed” connectivity, the equipment available in other parts of
the organisation, may generate restrictions dependent upon
the bandwidth capacity. This report did not extend to the
equipment throughout the rest of the organisation.

Any attempt to hold a video conference off-site (in a hotel, say)
would require investigation as to the availability and
connectivity of bandwidth.

With the addition of Microsoft Conference Server, whilst the
additional software may appear initially inexpensive, the
additional configuration costs may prove to be a burden.

Much of the available software packages today offer a wide
range of functions including:

•    voice and image broadcast
•    white-boarding (or shared sketch pad)
•    instant messaging
•    file transfer
•    remote control of computer applications.

The more of these functions used in a conference, the greater
the requirement for telecommunications bandwidth. Where
this bandwidth is limited or cannot be provided, the poorer will
be the quality of the image and voice transmission.

Videoconferencing software should comply with international
technical standards including H323 and H325. In spite of
these standards, there is a substantial history of incompatibility
between “compliant” software applications. To avoid such
problems, our client should seek to ensure that all computers
involved in videoconferencing, use the same software.



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video conferencing report/27 February 2003                                        Page 15
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6   TECHNICAL NOTES



    The following are some more technical notes from various
    sources.


    6.1 Microsoft Conference Server.
    The following information relates to Microsoft Conference
    Server and has been sourced from a technical library.

    Exchange 2000 Conferencing Server extends Exchange 2000
    to provide data conferencing with application sharing and
    multicast video conferencing for organizations of all sizes.
    Exchange 2000 Conferencing Server must be deployed in
    conjunction with Exchange 2000 Server or Exchange 2000
    Enterprise Server or deployed separately as long as there is at
    least one Exchange 2000 Server and one Microsoft
    Windows® 2000 Server in the domain

    Exchange Conferencing Server 2000 .NET Servers          (prices
    from Dabs) ex VAT £3,499.00, inc VAT £4,111.32

    The vision for Exchange 2000 Conferencing Server is to
    enable "meetings without walls". Multipoint data conferencing
    enables two or more people to communicate and collaborate
    as a group over the Internet or corporate intranet in real-time.
    Exchange 2000 Conferencing Server provides a scalable and
    reliable platform for supporting the four key segments of data
    conferencing: application sharing, text discussion (chat),
    whiteboard capabilities, and file transfer.

    Exchange 2000 Conferencing Server offers complete multi-
    party audio and video conferencing. Telephony API (TAPI) 3.0
    accesses Windows 2000 features such as Quality of Service
    and IP-based multicast technology. IP-based multicast
    technology allows significantly more simultaneous users to
    participate in videoconferences.

    Exchange Conferencing Server bridges H.323 clients (like
    NetMeeting) into multicast conferences with Windows 2000
    clients. At the centre of Exchange 2000 Conferencing Server
    is the Conference Management Service. This component
    allows overall coordination of different conferencing
    technologies, tracking of scheduled conferences and
    administrator control of attendee access.




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    video conferencing report/27 February 2003                                    Page 16
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6.2 Further Information on Bandwidth.
The following are some technical notes from a report
commissioned on behalf of the University of Edinburgh.

One of the advantages of IP Multicasting is bandwidth
efficiency.    However, because Internet clients need to
participate in conferences by using the H.323 protocol,
bandwidth is a major consideration for many customers.
When you enable H.323 fallback, the audio codec used is
G.711, which consumes roughly 70 kilobits per second (Kbps),
while the video codec used is H.263, which consumes
approximately 90 Kbps. Therefore, clients that are connecting
to a conference will send an average of approximately 160
Kbps for each audio/video stream. This means that for every
connection, you need approximately 160 times the amount of
conference participants that are actively sending voice and
video for a smooth conference. However, because of the
inherent nature of the Internet, i.e. congestion, dropped
packets, collisions, and so on, this amount of bandwidth does
not guarantee that there will not be any problems.

Determining the required bandwidth for data conferencing is
difficult because of the many variables involved, such as
whether or not you will be chatting, using a white board, or
sharing applications. In any event, compared to the bandwidth
that is consumed by audio and video, data conferencing uses
relatively little resources.

The following is an analysis of the various connectivity
methods and how the resulting bandwidth affects audio and
video performance.

Modem: 14.4 Kbps to 33.6 Kbps

Scenarios Supported: None.

Results: Jittery sound; dropped packets.

Workaround/Fix: Upgrade hardware and bandwidth.

Modem: 56 Kbps

Scenarios Supported: None (it may work fine with audio only
between two people but this is not recommended).

Results: Jittery sound; dropped packets.

Workaround/Fix: Upgrade bandwidth or use point-to-point
connectivity    with   NetMeeting      instead  of    Exchange
Conferencing Server (NetMeeting has a dynamic jitter control
algorithm that scales better in low-bandwidth scenarios).

ISDN: 64 Kbps

Scenarios Supported: Audio with very little data sharing (no
video, either sending and receiving).



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video conferencing report/27 February 2003                                  Page 17
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Results: Intermittent and choppy audio may occur.

Workaround/Fix: Verify that the appropriate bandwidth setting
is selected in NetMeeting (as always, an upgrade of bandwidth
will increase performance).

ISDN: 128 Kbps

Scenarios Supported: Audio with very little video and data
sharing.

Results: Slight jittery or choppy audio and delays in the video
frames.

Workaround/Fix: Verify that the appropriate bandwidth setting
is selected in NetMeeting (as always, an upgrade of bandwidth
will increase performance).

DSL or Cable Modem

Scenarios Supported: Audio with very little video and data
sharing.

Results: Same as ISDN with respect to the bandwidth.

Workaround/Fix: Verify that the appropriate bandwidth setting
is selected in NetMeeting (as always, an upgrade of bandwidth
will increase performance).

Methods for Controlling Bandwidth Usage

An administrator has several options for controlling the amount
of bandwidth that is used in a conference. This section lists
each of these methods.

     •    Selecting the codecs to be used. The codec of the
          resource that is used when the conference is
          scheduled defines the characteristics of the
          conference. For example, if you use G.711, each
          audio stream uses approximately 70 Kbps, whereas
          using GMS 6.11 reduces this to about 20 to 30 Kbps.
          For video, both H.262 and H.263 use approximately
          90 Kbps. However, the H.263 codec has a smarter
          algorithm and uses slightly less network bandwidth.

     •    Reducing the Maximum number of              conference
          participants setting for video resource.

     •    Defining audio-only resources.

     •    Setting default settings for audio/video to not send at
          join time.

     •    Implementing Quality of Service (QoS) policies.
          Microsoft Windows 2000 QoS includes enterprise and
          subnet policies that contain rules for your enterprise.
          You can set QoS policies to guarantee the amount of



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video conferencing report/27 February 2003                                     Page 18
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              available bandwidth to your organization, subnets, or
              individual users.

         •    Limiting videoconferences             over   WAN    links   with
              administrative scoping.

         •    Restricting the use of expensive resources.




    Table indicating the effectiveness of each
    of the media


Access**               Video*             Desktop          Whiteboard            Audio*   File      Chat

None                   O                  O                O                     O        O         O
Wireless               O***               O***             O***                  ? ***    P         P
(28Kb)

Modem                  P                  P                P                     P***     P         P
(56Kb)

Cable/ADSL             P                  P                P                     P        P         P
(512Kb)

Local LAN              P                  P                P                     P        P         P


    * We may be able to achieve multicasting of video and audio,
    if infrastructure (including ISP) supports it.

    ** In general, the functionality and usability of some of these
    ‘mediums’ is subjective and depends greatly on the actual
    bandwidth available.

    *** Very poor quality




                              th
    video conferencing report/27 February 2003                                                         Page 19

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CONTENTS 1 INTRODUCTION 2 2 BACKGROUND TO THE PROJECT 3

  • 1. 4-consulting Video Conferencing CONTENTS 1 INTRODUCTION 2 2 BACKGROUND TO THE PROJECT 3 2.1 The Brief 3 3 THE WORK CARRIED OUT 4 4 EXECUTIVE SUMMARY 5 5 THE BODY OF THE REPORT 6 5.1 Section 1. - Hardware. 7 5.2 Section 2. – Software. 9 5.3 Section 3. – Bandwidth. 13 5.4 Section 4. – Issues. 15 6 TECHNICAL NOTES 16 6.1 Microsoft Conference Server. 16 6.2 Further Information on Bandwidth. 17
  • 2. 4-consulting Video Conferencing 1 INTRODUCTION Our client commissioned 4-consulting Ltd to undertake a project to review various aspects of video conferencing in order to further inform the organisation on the feasibility and physical requirements for video conferencing. Throughout the project we have been given considerable help and co-operation from our client’s staff, and 4-consulting gratefully acknowledges their courtesy and contributions of ideas and information to the project team. Eric Smith carried out the project. We have now completed this brief review and have pleasure in setting out below our findings and conclusions th video conferencing report/27 February 2003 Page 2
  • 3. 4-consulting Video Conferencing 2 BACKGROUND TO THE PROJECT Our client has a diverse membership spanning Scotland and would like to be able to use the technology they have available, if possible, to involve people from different geographical areas in their discussions and seminars and to be generally more inclusive. 2.1 The Brief The objectives and programme of work agreed in January 2003. The project team was asked to: • Review and report on the various technologies and software necessary to participate in a video- conference. • Examine the possibility for our client to work with these technologies • Inform our client’s s technology administrator of the situation and • To provide a brief report summarising the position. It should be noted that the structure and underlying principle of this report was to ensure clarity whilst retaining simplicity. As a result, whilst the technical content is accurate, it has been expressed in its simplest (and usually briefest) form to ensure clarity. This report deals specifically with “video conferencing over IP”, ie over the internet, and only briefly addresses the use of “hard-wired” connections using ISDN (telephone) lines. The concept of Audio conferencing using multi-party telephone conversations has been with us for some time. It would not appear to take a leap of imagination to extend this facility to include video. However, at this time, the capacity and capability of hardware and software to accommodate the extra data to carry video signals introduces a number of issues, some of which have been addressed within this report. The brief was also intended to cover the use of video conferencing when off-site. This would be in the case of a seminar being held in, for instance, a hotel. th video conferencing report/27 February 2003 Page 3
  • 4. 4-consulting Video Conferencing 3 THE WORK CARRIED OUT As the researcher had already carried out some work in the past on this topic, it was possible to use this information and to carry it forward. This previous work was done for the University of Edinburgh (UoE) and their permission was obtained to use the original reports. A substantial portion of this report is based upon the work and research carried out for UoE in 2002, and the results thereof. Contact was made with a Microsoft Development Contractor and discussions undertaken regarding the possibilities, changes and potential enhancements in technologies involved. The original reports were reviewed and new potential facilities briefly investigated. It was not within the remit of this project to carry out a full-scale research and development exercise. As a result, no testing was undertaken. It should be noted that the nature of the technology is such that new developments are occurring almost daily and that the veracity of the findings of this report will time expire. It is anticipated that this report will be out of date/context by as early as the end of 2003. The scope involved the equipment within the Glasgow office of our client and did not take into account any equipment in any other satellite offices. This includes the hardware, the software and the bandwidth available. Within the clients Glasgow office, they use Microsoft Exchange Server 2000 with almost new (within six months) Dell computers running Microsoft 2000 O/S. Office 2002 runs on this platform and all of the equipment seen has sound cards and speakers. The organisation uses BT as their ISP and has an ADSL connection. This provides speeds of up to 2000kb/s in download and 500kb/s upload. This is considered “state of art” within that which is commercially available. One of the first activities undertaken was to take the clients representative to a local retailer (PC World) to identify the type of hardware and possible costs. This included looking at some of the cheaper end web cams and entry-level hardware set-ups. This proved an excellent familiarisation exercise. Unfortunately, there was no video demonstration available on- site at that time. th video conferencing report/27 February 2003 Page 4
  • 5. 4-consulting Video Conferencing 4 EXECUTIVE SUMMARY • The concept of Audio conferencing using multi-party telephone conversations has been with us for some time. It would not appear to be a great leap of imagination to extend this facility to include video. • Use of video will enhance the experience and interface between the members. It may be that fully interactive video may not be necessary. • At this time, the capacity and capability of hardware and software to accommodate the extra data to carry video signals, introduces a number of issues. • Our client has the necessary hardware for video conferencing on both Peer-to-peer and Multicasting formats. • The organisation has the software to allow them to hold medium quality Peer-to-peer conferences at this time if it so wished. • If it was required to multicast a video conference, it would be necessary to purchase some further software which would require configuration. Costs for this software may be in excess of £5000. (please see item 6.1 re costs.) • The configuration of this software is relatively complex and possibly outwith the current competence capability of the organisation. • This report was written assuming the use of the equipment available on-site in our clients’ offices in Glasgow. In this case, there is an “always on”, high bandwidth (ADSL) internet link and adequate computing power. In the event of using external resources, whilst the necessary equipment could probably be furnished using a high-end laptop, the main issue is likely to be available bandwidth, connectivity and cost. • When bandwidth restrictions apply, it is usually possible to shut down unnecessary facilities in order to maximise performance. th video conferencing report/27 February 2003 Page 5
  • 6. 4-consulting Video Conferencing 5 THE BODY OF THE REPORT In this section we describe our observations arising out of our review. The report is split into a number of sections dealing with the discrete areas as follows: • Hardware • Software • Bandwidth • Issues It is important to note that there are two levels of video conferencing. The first of these is peer-to-peer (or person to person). This is the simplest format and one that can be accomplished most easily, usually with the equipment provided on most entry-level retail computers The second, more complex format is multi-casting. This is when there are more than two parties involved in the conference. In this case, intermediate technology is required to “re-transmit” the content to all parties. In each of the sections below, both of these formats will be addressed. Whilst the use of video during a conference will indeed enhance the experience and interaction between participants, It may be that there is no need for full action video. There is some evidence to show that still pictures, or infrequently “refreshed” video shots can be very effective in enriching the experience. This effect could be achieved by ensuring that the video capture is minimised in order to maximise the use of the available bandwidth. th video conferencing report/27 February 2003 Page 6
  • 7. 4-consulting Video Conferencing 5.1 Section 1. - Hardware. Essentially, the minimum requirement for video conferencing is • a video camera (or web camera) • a microphone either stand alone or incorporated with the camera • a computer equipped with a. “reasonable” speed and memory b. a sound card and c. a video card • some form of interface with the network used to carry the messages between parties. (this last will be dealt with in Section 3) As indicated above, in the case of multi-casting, there is also a further requirement for an intermediate server to re-transmit and distribute the signals to each party in the conference. The cost and capacity of servers are relatively minor in comparison to the cost of the associated software, and therefore this issue is dealt with in the next (software) section. Video cards, sound cards and microphones. The standard onboard video cards and sound cards provided with most entry level hardware is of sufficient quality for Peer- to-peer conferencing and most internal multi-casting use. It is also likely to be satisfactory for the external environment. It would be sensible to carry out testing to confirm quality. A very simple microphone is sufficient for Peer-to-peer video conferencing, however, should there be a multi-party at one end, or during multi-casting, it may be necessary to use a directional microphone or more expensive equipment to avoid feedback and ensure clarity of broadcast. Cameras. The equipment that our client has at their disposal in the Glasgow office is capable of supporting a medium quality Peer-to-peer conferencing facility with the addition of a simple camera. These cost of the order of £50 for a low quality one and can be sourced from a wide range of retail stores. In order to improve the quality of the images being sent out, the existing digital camera, which is used for video diaries etc could be connected. This would provide a much better quality picture for the other party enabling the image to be expanded in size. If our client were to consider multi-casting then use of this camera would provide a better quality picture to the remote parties. th video conferencing report/27 February 2003 Page 7
  • 8. 4-consulting Video Conferencing There are much better quality cameras on the market that are used by professional conferencing companies. These conform to specific standards, but as the price of this equipment can be in excess of £750 for the camera along, we have omitted these from this review. More information is available on this subject in section 6. As indicated above, our client is equipped with ADSL provided by BT, which is the highest capacity Bandwidth currently available in the market place. th video conferencing report/27 February 2003 Page 8
  • 9. 4-consulting Video Conferencing 5.2 Section 2. – Software. As is often the case with a technology issue, the problem often resides not in the hardware, but within the software. For Peer-to-peer conferencing, the matter is very simple as Microsoft have created NetMeeting for this function. This is bundled within the Microsoft 2000 operating system and is available to Poverty Alliance on all of the machines that were reviewed. There are a number of other Software and Applications providers who can provide solutions and these are dealt with below. Software solutions Microsoft NetMeeting NetMeeting will allow for a small video picture, audio transfer, sharing of software applications, whiteboard (for drawing sketches) file transfer and a “chat” facility to send typed messages between parties. In order to connect, it is necessary for both parties to be “on- line” and then for one to “dial” the IP address of the other into the software. The software also has a “phone book” facility to make this easier. It should be noted that only those parties with a “relatively” fixed IP address can be held in the telephone book. Note that IP addresses are allocated by the Internet Service Provider or ISP, whenever you connect to the internet. In the case of constant connections, such as ADSL or cable modems, this IP address normally stays the same. However, if a party connects and disconnects to the Internet every session, then they will be allocated a new IP address for each session. This is referred to as “dynamic addressing” or DNS. It is a relatively simple process to configure NetMeeting to allow Peer-to-peer conferencing and well within the capability of our client’s staff. It is not possible to use NetMeeting on its own, to multicast. Note that it is possible to maximise performance by shutting off un-required features of the software. th video conferencing report/27 February 2003 Page 9
  • 10. 4-consulting Video Conferencing Microsoft Exchange Conference Server In order to multi-cast, it is necessary to use a server to re- broadcast, as has been stated before. This can be achieved by using Microsoft Conference Exchange Server 2000. This is a further piece of software, which sits on top of Exchange 2000 Server and allows for video conferencing over the network. As our client currently use Exchange Server 2000, it should be possible to upgrade. (Provisional costs of up to £5000 have been indicated for this, as it may not be possible to upgrade Exchange 2000 Server, but this has not yet been confirmed.) Once configured, this becomes a relatively simple interface to use. Users on the Internet, go to a web page and then log- onto a conference using a password and user name. Once logged on, a number of video screens are seen showing all of the parties involved in the conference. There are a number of issues that restrict the number of conference attendees. The main one of these is the bandwidth availability both at the server, and also along the path to the server. It is important to note that the Microsoft Developer contractor whose advice was sought regarding this software, indicated that the configuration of Conference Software is very complex and can take many days to arrange. It is likely that professional assistance would be required to configure the necessary web pages. Further information on this software is provided in Section 6. Further software solutions are available which, for cost reasons, have not been investigated. An example of this is a web site design solution from Dreamweaver. DreamWeaver MX Flash Communications Server This is what the advertising information says of this solution. The cost of this software is £3000 plus VAT for the Professional Edition, as there was no underlying research on the product, it was considered out of scope for the project. “Unite communications and applications by adding streaming, multi-way audio, video, and live data to your websites and Rich Internet Applications. Built for streaming media, rich- media messaging, and real-time collaboration, Macromedia Flash Communication Server MX provides an easy, powerful, and open environment for developing groundbreaking communication functionality - and deploying it to the widest possible audience. Develop the next generation of online communications. Create engaging pre-sales applications that integrate audio, video, text, chat, and enterprise data. Develop powerful corporate presentations with streaming video and synchronized multimedia content that are deployed seamlessly within the th video conferencing report/27 February 2003 Page 10
  • 11. 4-consulting Video Conferencing context and branding of your site. Or build collaborative meeting applications that bring people together in real-time- connecting them to each other, to live data sources, and to back-end services for a significantly more compelling online experience. The Professional Edition, along with its corresponding Capacity Packs, offers the performance and scalability to meet your needs for installing workgroup or enterprise-level applications. The Professional Edition includes the ability to create virtual hosts, a feature specifically for large-scale deployments on multiple URLs.” As well as the software solutions above, there are a number of application service providers who have created possible solutions to this problem. Application Service Providers Centacom This is a Talk and View product which provides a solution to high end video conferencing facilities, however, it requires some pricey hardware add-ons which would not be possible with a lap-top. Centacom have promoted themselves as a Video Conferencing solution, but it is not considered appropriate for our client. Intercall Another application service provider who offer some of the discussed functionality. However, the video facilities are limited. Genesys. This is an attractive looking service which provides many of the facilities that would support an excellent video conference. The system uses a standard telephone connection for the audio feed, which would sustain quality. The disadvantage is that there is the additional cost of the extra telephone call. SWYX This is another web interface solution for video conferencing. There has been some research carried out under another project, unfortunately, the results will not be available within the timescale of this project, nor available for inclusion in this report. iVisit. iVisit is a web interface with free software downloads which allows Peer-to-peer conferencing over the Internet. It is reportedly easy to use and to configure (although the researcher did not manage to do so at the first try). th video conferencing report/27 February 2003 Page 11
  • 12. 4-consulting Video Conferencing The advantage of this system is that it provides an alarm system (an indication if the people you wish to speak to are on-line) This facility appears to provide peer-to-peer conferencing only. It is however, allegedly easily configured and also easy to use. th video conferencing report/27 February 2003 Page 12
  • 13. 4-consulting Video Conferencing 5.3 Section 3. – Bandwidth. Bandwidth is the term used for the “pipe” that carries the data packets between the computers. These “pipes” are able to carry specific amounts of traffic. There is also a limit as to the speed which data can be sent down the “pipes”. This will be controlled by the equipment that transmits the data through the pipe. In the case of an analogue signal, this is referred to as a modem. Without getting too technical, in the case of an analogue connection, used on a standard telephone connection, normal modem speeds are nominally 56kbps (kilo bits per second). However, it is usual to achieve little more than 33kbps on a standard GPO line. A further standard was developed to allow these speeds to be increased, but this has been largely overtaken by events and the development in the digital technology which is much faster. Another telephone solution is provided by using ISDN lines. These have a capacity of 2*64kbps (128k) but can be run in parallel to create ISDN2 and ISDN3 can be used to provide higher multiples. It should be noted that whilst still very prevalent, this technology carries a cost penalty in that these lines are leased and must be paid for a period of time. Cable modems, which are usually digital, can achieve speeds of between 250 and 1000kbps. (The author has a stream into his office of 1000kbps.) These are maximum quoted speeds, which will be affected by demand, itself is often dependent upon time of day etc. Finally, there is XDL. This term refers to the various digital solutions currently emerging. These include synchronous (SDL) and asynchronous digital lines (ASDL). Speeds with XDL vary from 250kbps upload to 2000kbps download. It is likely that these speeds will increase in the future. The advance in speeds appears to lag behind Moores Law, which defines the doubling of computer chip capacity for the same price every eighteen months. It is probably fair to say that there is no reason to suggest that data transfer rates will not continue to increase. Video pictures require considerably more data than audio streams do. As a result, the bandwidth requirements are much higher. When carrying data over the Internet, it is impossible to ensure the specific route the data is taking. As a result, whilst the bandwidth requirement will always be the same to carry the required number of “packets” of data, the route may have restrictions on the “pipes” through which it moves. This will mean that the data may be delayed, or indeed may not even arrive. This results in the concept of bandwidth restrictions. th video conferencing report/27 February 2003 Page 13
  • 14. 4-consulting Video Conferencing This report was written with the use of the equipment available on-site in our client office in Glasgow in mind. In this case, there is an “always on”, high bandwidth (ADSL) internet link and adequate computing power. In the event of off-site seminars or meetings, whilst the necessary equipment could probably be provided by using a high-end laptop, the main issue is likely to be available bandwidth, connectivity and cost. Most hotels will be able to provide telephone access in a meeting room, whilst some are able to provide ISDN lines. All of this at a cost penalty. Few, at this time, will be able to provide the cheaper XDL solution although this is changing with time. th video conferencing report/27 February 2003 Page 14
  • 15. 4-consulting Video Conferencing 5.4 Section 4. – Issues. This section deals with some of the issues associated with video conferencing as it impacts upon our client. Peer-to-peer video conferencing should be possible with minimal configuration within the constraints of the equipment and software available to he Poverty Alliance at this time. This will provide an interim, simple solution. The more professional multi-casting format is likely to have to wait for future advances in the technology and configuration of the necessary software (see below). It should be noted that there is a “mirroring” effect that occurs in the use of this technology. This term is used to describe the fact that if one party has high quality equipment, software and bandwidth, it is the other party who gets the benefit of this. Similarly, if one party has a defect or fault, it is the other party who will suffer the adverse effects. As a result, should the picture deteriorate at one end, it is at the other site that investigation should start. Also, as indicated above, whilst the organisation has “best in breed” connectivity, the equipment available in other parts of the organisation, may generate restrictions dependent upon the bandwidth capacity. This report did not extend to the equipment throughout the rest of the organisation. Any attempt to hold a video conference off-site (in a hotel, say) would require investigation as to the availability and connectivity of bandwidth. With the addition of Microsoft Conference Server, whilst the additional software may appear initially inexpensive, the additional configuration costs may prove to be a burden. Much of the available software packages today offer a wide range of functions including: • voice and image broadcast • white-boarding (or shared sketch pad) • instant messaging • file transfer • remote control of computer applications. The more of these functions used in a conference, the greater the requirement for telecommunications bandwidth. Where this bandwidth is limited or cannot be provided, the poorer will be the quality of the image and voice transmission. Videoconferencing software should comply with international technical standards including H323 and H325. In spite of these standards, there is a substantial history of incompatibility between “compliant” software applications. To avoid such problems, our client should seek to ensure that all computers involved in videoconferencing, use the same software. th video conferencing report/27 February 2003 Page 15
  • 16. 4-consulting Video Conferencing 6 TECHNICAL NOTES The following are some more technical notes from various sources. 6.1 Microsoft Conference Server. The following information relates to Microsoft Conference Server and has been sourced from a technical library. Exchange 2000 Conferencing Server extends Exchange 2000 to provide data conferencing with application sharing and multicast video conferencing for organizations of all sizes. Exchange 2000 Conferencing Server must be deployed in conjunction with Exchange 2000 Server or Exchange 2000 Enterprise Server or deployed separately as long as there is at least one Exchange 2000 Server and one Microsoft Windows® 2000 Server in the domain Exchange Conferencing Server 2000 .NET Servers (prices from Dabs) ex VAT £3,499.00, inc VAT £4,111.32 The vision for Exchange 2000 Conferencing Server is to enable "meetings without walls". Multipoint data conferencing enables two or more people to communicate and collaborate as a group over the Internet or corporate intranet in real-time. Exchange 2000 Conferencing Server provides a scalable and reliable platform for supporting the four key segments of data conferencing: application sharing, text discussion (chat), whiteboard capabilities, and file transfer. Exchange 2000 Conferencing Server offers complete multi- party audio and video conferencing. Telephony API (TAPI) 3.0 accesses Windows 2000 features such as Quality of Service and IP-based multicast technology. IP-based multicast technology allows significantly more simultaneous users to participate in videoconferences. Exchange Conferencing Server bridges H.323 clients (like NetMeeting) into multicast conferences with Windows 2000 clients. At the centre of Exchange 2000 Conferencing Server is the Conference Management Service. This component allows overall coordination of different conferencing technologies, tracking of scheduled conferences and administrator control of attendee access. th video conferencing report/27 February 2003 Page 16
  • 17. 4-consulting Video Conferencing 6.2 Further Information on Bandwidth. The following are some technical notes from a report commissioned on behalf of the University of Edinburgh. One of the advantages of IP Multicasting is bandwidth efficiency. However, because Internet clients need to participate in conferences by using the H.323 protocol, bandwidth is a major consideration for many customers. When you enable H.323 fallback, the audio codec used is G.711, which consumes roughly 70 kilobits per second (Kbps), while the video codec used is H.263, which consumes approximately 90 Kbps. Therefore, clients that are connecting to a conference will send an average of approximately 160 Kbps for each audio/video stream. This means that for every connection, you need approximately 160 times the amount of conference participants that are actively sending voice and video for a smooth conference. However, because of the inherent nature of the Internet, i.e. congestion, dropped packets, collisions, and so on, this amount of bandwidth does not guarantee that there will not be any problems. Determining the required bandwidth for data conferencing is difficult because of the many variables involved, such as whether or not you will be chatting, using a white board, or sharing applications. In any event, compared to the bandwidth that is consumed by audio and video, data conferencing uses relatively little resources. The following is an analysis of the various connectivity methods and how the resulting bandwidth affects audio and video performance. Modem: 14.4 Kbps to 33.6 Kbps Scenarios Supported: None. Results: Jittery sound; dropped packets. Workaround/Fix: Upgrade hardware and bandwidth. Modem: 56 Kbps Scenarios Supported: None (it may work fine with audio only between two people but this is not recommended). Results: Jittery sound; dropped packets. Workaround/Fix: Upgrade bandwidth or use point-to-point connectivity with NetMeeting instead of Exchange Conferencing Server (NetMeeting has a dynamic jitter control algorithm that scales better in low-bandwidth scenarios). ISDN: 64 Kbps Scenarios Supported: Audio with very little data sharing (no video, either sending and receiving). th video conferencing report/27 February 2003 Page 17
  • 18. 4-consulting Video Conferencing Results: Intermittent and choppy audio may occur. Workaround/Fix: Verify that the appropriate bandwidth setting is selected in NetMeeting (as always, an upgrade of bandwidth will increase performance). ISDN: 128 Kbps Scenarios Supported: Audio with very little video and data sharing. Results: Slight jittery or choppy audio and delays in the video frames. Workaround/Fix: Verify that the appropriate bandwidth setting is selected in NetMeeting (as always, an upgrade of bandwidth will increase performance). DSL or Cable Modem Scenarios Supported: Audio with very little video and data sharing. Results: Same as ISDN with respect to the bandwidth. Workaround/Fix: Verify that the appropriate bandwidth setting is selected in NetMeeting (as always, an upgrade of bandwidth will increase performance). Methods for Controlling Bandwidth Usage An administrator has several options for controlling the amount of bandwidth that is used in a conference. This section lists each of these methods. • Selecting the codecs to be used. The codec of the resource that is used when the conference is scheduled defines the characteristics of the conference. For example, if you use G.711, each audio stream uses approximately 70 Kbps, whereas using GMS 6.11 reduces this to about 20 to 30 Kbps. For video, both H.262 and H.263 use approximately 90 Kbps. However, the H.263 codec has a smarter algorithm and uses slightly less network bandwidth. • Reducing the Maximum number of conference participants setting for video resource. • Defining audio-only resources. • Setting default settings for audio/video to not send at join time. • Implementing Quality of Service (QoS) policies. Microsoft Windows 2000 QoS includes enterprise and subnet policies that contain rules for your enterprise. You can set QoS policies to guarantee the amount of th video conferencing report/27 February 2003 Page 18
  • 19. 4-consulting Video Conferencing available bandwidth to your organization, subnets, or individual users. • Limiting videoconferences over WAN links with administrative scoping. • Restricting the use of expensive resources. Table indicating the effectiveness of each of the media Access** Video* Desktop Whiteboard Audio* File Chat None O O O O O O Wireless O*** O*** O*** ? *** P P (28Kb) Modem P P P P*** P P (56Kb) Cable/ADSL P P P P P P (512Kb) Local LAN P P P P P P * We may be able to achieve multicasting of video and audio, if infrastructure (including ISP) supports it. ** In general, the functionality and usability of some of these ‘mediums’ is subjective and depends greatly on the actual bandwidth available. *** Very poor quality th video conferencing report/27 February 2003 Page 19