Safety Role of management

2012
Role Of Management In Safety

By
Khalid Alhosani
Waleed Alyafaie
MECH N430
Dr. Me Chandra
6/3/2012

Role Of Management In Safety 2012
Contents
1 Summary.................................................................................................................................. 3
2 Introduction .............................................................................................................................. 4
3 Risk assessment ..................................................................................................................... 4
3.1 Methods of assessing the risks in work areas: ................................................................ 5
3.1.1 Identify the hazard .................................................................................................... 5
3.1.2 Decide who might be harmed and how .................................................................... 5
3.1.3 Evaluate the risks and decide on precaution ........................................................... 5
3.1.4 Record your findings and implement them ............................................................... 6
3.1.5 Review your assessment and update if necessary ...................................................7
4 Safety management ................................................................................................................. 8
4.1 Key elements of safety management .............................................................................. 9
4.1.1 Set your policy .......................................................................................................... 9
4.1.2 Step 2: Organize your staff ......................................................................................10
4.1.3 Step 3: Plan and set standards ............................................................................... 11
4.1.4 Step 4: Measure your performance ......................................................................... 12
4.1.5 Step 5: Learn from experience - audit and review .................................................. 13
5 Total Quality Management ..................................................................................................... 14
5.1 Total Quality Management system challenges ............................................................... 14
5.2 The elements of total management ................................................................................ 15
5.3 Relationship between total quality and safety management .......................................... 16
6 Company safety policy ............................................................................................................ 17
6.1 Borouge Vision ................................................................................................................ 17
6.2 Borouge safety policy: ..................................................................................................... 17
7 Training on Safety ..................................................................................................................18
8 Ethics ......................................................................................................................................18
9 Safety Committee ................................................................................................................... 19
9.1 Purpose............................................................................................................................ 19
9.2 Safety Committee Duties ................................................................................................. 19
10 References .......................................................................................................................... 21 2

MECH N430 Dr. Me Chandra | HCT, Abu Dhabi


Summary

This report is to complete the course of health, safety and environment.
The subject of the report is the role of management in safety. The purpose
of the report is to understand and analyze the role of management, safety
plans and HSE programs in minimizing the risk of hazards in the UAE
industries. Safety is very important in any company and especially in
industries. Every industry should have a safety section that control all the
hazards and decrease the number of accidents and incidents.

3


1 Introduction

Unfortunately the safety rules and regulations in any organization are too
often occurring after response to accidents and injuries. A safety manager
usually in control of the activities and the operation in the company and
industrial processes and make sure that all these industrial processes and
operations are essential, functional and safe. The safety manager also
ensures that the employees are aware of all safety rules and regulations
when they work in their duties.

Operational Role

Safety manager will lead the safety and loss efforts making sure that
these efforts are within the laws and regulations. If there is an accident in
any company, the safety manager also assists in investigating the
accidents and controls the accidents results.

Supervisory Role

In any project in a company, the safety manager will plan and guide
the workers ensuring them that they work in safe conditions. The manager
also ensures that employees conform to Occupational Safety and Health
Administration guidelines when performing tasks.

2 Risk assessment

Risk assessment is too significant to maintain the safe environment for staff
and business as well as to be in line with the law. It will give you clear idea
4
to concentrate on the risks that occur in your workplace. Risk assessment
is critical test of what in your work may cause harm and hazard so you
think of whether have enough safety conditions or you need to develop it


more to avoid harm. The staff have the right to be enough protected from
danger caused by technical failure to make measurements in controlling
the problem. On other hands, the law will not expect you to work in
company without risks. However, you should be aware of most risks and try
to minimize it. This happens by significant methods for risk assessment.

2.1 Methods of assessing the risks in work areas:

2.1.1 Identify the hazard

Firstly, you need to work around the area of the work and check what the
possible hazards that may cause harm to the staff are. Secondly, it’s useful
as a safety manager to regularly ask the employees what hazards may
cause harm because you may not noticed but other may notice. Another
useful approach is to visit the HSE website. HSE website updates any new
hazards that cause harm and what are the procedures to control them. Also
it’s important to check the instructions in the manual of the mechanical
equipments in the work place which will help you to have good picture and
aware of the possible hazards and control them.

2.1.2 Decide who might be harmed and how

Considering who might be harmed and how will help you in risk
management. This doesn’t mean that you will list the names of the staff that
might be harmed. Only name a specific group. For instance, you need to
know are the workers young, new or disabled people. This will help you to
specify the risks that depend on the workers. Also the cleaners,
contractors, visitors and maintenance workers will not always work in same
place. If you make any activities, you need to think how could be harm.

2.1.3 Evaluate the risks and decide on precaution

5
After pointing the hazards, you have to know what to do about them. The
law allows you to do your decisions that can be used to project the staff


from harm.
You need to consider a few things:

1. Can I get rid of the hazard altogether?

2. If not, how can I control the risks so that harm is unlikely?

3. Try a less risky option (eg switch to using a less hazardous chemical).

4. Prevent access to the hazard (eg by guarding).

5. Organize work to reduce exposure to the hazard (eg put barriers between Pedestrians
and traffic).

6. Issue personal protective equipment (eg clothing, footwear, goggles etc)

2.1.4 Record your findings and implement them

It’s very useful when you make practice in risk assessment and record the
results of the practice and this will help to maintain the safety to the people
and business. You also when you record the findings, share it with the staff
and discuss how to improve the level of the safety. In this section, you need
to consider and show that:

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1. A proper check was made.

2. You asked who might be affected.

3. You dealt with all the obvious significant hazards, taking into
account the number of people who could be involved.

4. The precautions are reasonable, and the remaining risk is low.
and you involved your staff or their representatives in the
process.

2.1.5 Review your assessment and update if necessary

Every year, the technology changed and the equipments also changed.
Therefore, new hazards will be occur and should be considered. So you
need to check if there are new updates in your risk assessment and check
if you need to make any changes or improvements. Also make sure that
risk assessment is updated regularly for safety issues. Many safety
managers forget about updating the risk assessment when ever developing
a part of a project. Therefore, you should always update the risk
assessment when ever any changes that occur in a company.

7


3 Safety management

The below figure indicates the five steps of successful safety management.
Those five steps will ensure the safety environment for the staff and
decrease the costs of injuries, illness, property and equipment damage.
You will have fewer stoppages, higher output, and better quality.

Figure 1 , Key elements of successful health and safety management

By complying with the law and avoiding fines you will avoid damaging
publicity. You cannot be a 'quality' organization unless you apply sound
management principles to health and safety.
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3.1 Key elements of safety management

3.1.1 Set your policy

The same types of events that make injuries and illness can affect the
company production and damage the property so you should control all
the accidents loss. Review the risk assessment by measure the
precaution that needed and check if they are helpful. Improve the quality
and ensure safe production. The safety policy should include in all
activities such as selection of people, equipment and materials, the way
work is done and how you design and provide goods and services.

To set your policy, you need to ask yourself:

1. Do you have a clear policy for health and safety;
is it written down?

2. What did you achieve in health and safety last
year?

3. How much are you spending on health and
safety and are you getting value for money?

4. How much money are you losing by not
managing health and safety?

5. Does your policy prevent injuries, reduce losses
and really affect the way you work?

9


3.1.2 Step 2: Organize your staff

To make the policy of health and safety more essential, the staff should
be involved and aware of it. This called 'positive health and safety
culture'. The four 'Cs' of positive health and safety culture:

Competence Control Co-operation Communication

allocating
responsibiliti
recruitment,
es, securing between spoken,
training and
commitment, individuals written and
advisory
instruction and groups. visible.
support.
and
supervision.

Ask yourself:

1. Have you allocated responsibilities for health and
safety to specific people - are they clear on what they
have to do and are they held accountable?

2. Do you consult and involve your staff and their
representatives effectively?

3. Do your staff have sufficient information about the
risks they run and the preventive measures?

4. Do you have the right levels of expertise? Are your
people properly trained?

5. Do you need specialist advice from outside and have 10
you arranged to obtain it?


3.1.3 Step 3: Plan and set standards

Planning is very important in health and safety management. It will
make the work successful. Plan is involve state objectives, identifying
hazards, assessing risks, implementing standards of performance and
developing a positive culture. It is often useful to record your plans in
writing.

The plan should provide for:

Mutual agreement
To be in line with between
Identifying hazards
health and safety supervisors and
and assessing risks.
law. managers on health
and safety targets.

Standards will help to create a strong good culture and reduce risks.
Standards state out what staff should do in the organization to achieve the
policy. Standards should be measurable, achievable and realistic.

In this section, you need to ask yourself:

11



Do you have a health and safety plan?

Is health and safety always considered before any new work
is started?

Have you identified hazards and assessed risks to your own
staff and the public, and set standards for premises, plant,
substances, procedures, people and products?

Do you have a plan to deal with serious or imminent danger,
eg fires, process deviations etc?

Are the standards put in place and risks effectively
controlled?

3.1.4 Step 4: Measure your performance

You need to measure your health and safety performance whether
you are in good condition or not. You need to know where are you,
where you want to be and what is the difference and why. Active
monitoring is needed to avoid and control risks. This done by regular
inspection and ensuring the management stick with the standards and
also management control are working. Reactive monitoring after
accidents occurred. This done by study the mistakes, whether they are
involves injuries and illness, property damage.

In step 4, you need to ask yourself:

12



Do you know how well you perform in health and
safety?

How do you know if you are meeting your own
objectives and standards for health and safety? Are
your controls for risks good enough?

How do you know you are complying with the health
and safety laws that affect your business?

Do your accident investigations get to all the
underlying causes - or do they stop when you find the
first person who has made a mistake?

Do you have accurate records of injuries, ill health
and accidental loss?

3.1.5 Step 5: Learn from experience - audit and review

Monitoring will help you to review the information of the activities and
also help you to develop the performance. Audits that are done by your
own staff will ensure if the organization, policy and systems are making
the good results. It shows you how essential is the systems.

13


4 Total Quality Management

Ensuring the good quality in health and safety management becomes
important business. To achieve the good management quality, you need
to achieve some challenges:

4.1 Total Quality Management system challenges

Creating procedures

To document how the company works in certain area, you need to
create procedures. You need to formulate it in efficient way and this can
be done by creating a group of editors to take care of the writing and
review it.

Distributing procedure manuals

After writing and finishing the procedures, everyone should be aware of
these procedures.

Maintaining manuals

This is not the end; editor’s team needs to update the procedure manual
from time to time. This is because the organization activities are always
changing.

Controlling the process
14


After maintaining the manuals that have been produced and distributed,
it’s really important to have strong control over their use and application.

4.2 The elements of total management

Management commitment comes first. In this element, management
team should consider and believe in the program and give a hand to all
members who work in same program. They consider talent, time and
financial resources. They commit the policy of the health and safety.

The second element is Goal Setting. In this second, management team
will set up targets, quality, productivity and financial performance.

Engineering element come next. It’s the first thing that safety staff
should remove the hazard. Engineering staff will try to eliminate hazards
by do some safety inspections, good housekeeping and job safety
analysis.

Training element is very important. Most accidents occurred due to
unsafe actions and are caused by staffs that have poor background in
safety.

Accident investigating is another important element. Engineer should
learn from his mistakes and never repeat it again. Also investigate near
miss accidents.

Finally, Employee Safety Committee which is play significant and useful
rule in total safety management. Safety engineers should do monthly
meeting to review about the safety police because from time to time,
company buy equipment with new technology which require new safety
policy.
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4.3 Relationship between total quality and safety management

The techniques of the safety management and total quality
management are quite the same. On other hands, the factors that cause
accidents and injuries are the same who cause excessive cost in
production and lead to a poor quality. Both of quality and safety
management require:

Planning

You need to plan your strategies, goals and polices to maintain a good
condition on both quality and safety management. This also includes
priorities, structure, job specifications, allocated responsibility and
accountability for resources.

Implementation

A group of steps that describe the processes required to implement a
good quality management system and also required to achieve a good
safety management system.

Monitoring

In this stage, the organization should focus on the objectives and
audits it just to ensure if the quality management is effectively
implemented. Another point is to provide safety survey and safety
monitoring to ensure the safety activities and to check the safety related
changes.

16

Improvement


It means that you need to improve continuous and also have the right
actions when appropriate.

5 Company safety policy
5.1 Borouge Vision

Borouge Company is one of the ADNOC group. One of the world’s
major oil and gas companies, and Austria based Borealis, a leading
provider of chemical and innovative plastics solutions, Borouge is a
groundbreaking international partnership at the forefront of the next
generation of plastics innovation. They have certain policy in safety.

5.2 Borouge safety policy:

The following are the pillars of Borouge safety policy and procedures:

Pursuing a goal of no harm to people, the environment, the community or the
reputation of Borouge.

Minimizing waste and emissions, conserving energy and optimizing the use of natural
resources.

Identifying all operational hazards and minimizing the associated risks to a level which
is as low as reasonably practicable.

Ensuring that design, operational and technical integrity of assets are sustained
throughout their life cycle.

Establishing appropriate security measures and controls against identified threats.

Understanding and respecting the social, cultural and legal aspects where we operate,
and working together with various stakeholders to add value and make a positive
contribution.
Advancing sustainable development across the value chain by ensuring that our 17
products are properly used and handled, and that they are produced to maximize the
positive health, safety and environmental impacts throughout their entire life cycle.


6 Training on Safety

In 2009, Abu Dhabi distribution company ( ADDC) organized training
on safety in workplace for the staff. It’s very important to teach the staff
on how to work in workplace without getting injured or harmed.

There have been revised on safety rules and regulation when working in
water networks due to new equipment with new technology that need
new rules and regulation in safety. This kind of conference should be
updated regularly.

In same conference, the safety manager was trying to create a good
quality with his staff by involve them in safety training with good
education and principles. This training was firstly introduced to the
managers then passed to the staff.

7 Ethics

Ethics is branch of philosophy that focuses on morality. It tells you
whether your actions are wrong or right. There is strong connection
between ethics and safety management. Ethics is about doing the right
thing. Safety management provides study the unsafe actions and
unsafe conditions. Therefore, it should build up an ethical system that
can analysis and take control of workplace hazards.

Rights theory is a moral theory and important in ethics studies. Every
worker in a company has the right to work in safe place. Company
should provide the maximum safety condition to ensure good quality of
safety management. It’s highly not ethical when managers think about
money before safety. Safety is always first.
18

Another moral or ethical theory is the golden rule. Golden rule has
some process that let you manage yourself in dangerous situations. For


instance, if someone full down and hurt his hands. Golden rule provide
steps to proceed. Firstly you need to think before you act. Also you
need to check for possible solution to fix the problem. Another point is
that treat the people as you wanted to be treated. For instance, the
manager likes to work in place that has high safety condition. It’s not
ethical that manager do not care about the staffs who work in very
dangerous place without considering the safety.

8 Safety Committee

8.1 Purpose

Safety committee is an organizational structure where members
represent a group. This gives everyone a voice but keeps the meeting
size to an effective number of participants. It’s really useful to make the
workers involve with safety by making safety committee. Safety
committee will create a good plan to ensure a good quality of safety.
Committee also can develop other activities which encourage
employees to support the Organization’s safety program.
8.2 Safety Committee Duties

The main duties for the safety committee are:

Workplace self-inspections.
Accident investigations.
Developing safe work practices
Developing written Safety programs.
Facilitating safety training.

19


Safety committee can also perform the following:

To promote and maintain the interest of employees in health and safety issues.

To educate managers, supervisors and employees through awareness and training
activities that they are primarily responsible for the prevention of workplace
accidents.

To help make health and safety activities an integral part of the organization's
operating procedures, culture and programs.

To provide an opportunity for the free discussion of health and safety problems
and possible solutions.

To inform and educate employees and supervisors about health and safety issues,
new standards, research findings.

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9 References

1. Codjia, Marquis. "The Role of a Safety Manager." EHow. Demand Media, 08 Aug. 2010.
Web. 16 May 2012. <http://www.ehow.com/facts_6832673_role-safety-manager.html>.

2. "Five Steps to Risk Assessment." Risk Management:. Heal and Safety Executive. Web.
16 May 2012. <http://www.hse.gov.uk/risk/fivesteps.htm>.

3. "Role of Management in Improving Workplace Safety and Health." Business
Management Articles and Case Studies. MBA Knowledge Base. Web. 16 May 2012.
<http://www.mbaknol.com/human-resource-management/role-of-management-in-
improving-workplace-safety-and-health/>.

4. Managing Health and Safety. Health and Safety Executive, 1 May 1998. Web. 17 May
2012. <http://www.hse.gov.uk/pubns/indg275.pdf>.

5. "Total Safety Management." Total Safety Management. American Safety Management
INC, 1 Jan. 2012. Web. 16 May 2012. <http://american-safety.com/services/total-safety-
management/>.

6. "HSE & Quality Management." HSE & Quality Management. Ockham. Web. 17 May
2012. <http://www.webiso.be/hse.htm>.

7. Alhajri, Abdulaziz, and William Yau. "Borouge Sustainability Policy." Borouge Policy.
Borouge. Web. 17 May 2012.
<http://www.borouge.com/CorporateCitizenship/PDF%20Files/Policy%20Poster%20Eng
%20-%20Arabic%20-%20Chinese.pdf>.

8. "The HSEQ Department Organizes a Seminar on 'Safety Requirements at Workplaces'"
The HSEQ Department Organizes a Seminar on 'Safety Requirements at Workplaces'
ADDC, 28 Oct. 2009. Web. 16 May 2012.
<http://www.addc.ae/en/NewsDetails.aspx?id=48>.

9. "EUROPEAN ORGANISATION FOR THE SAFETY OF." Safety and Quality.
EUROCONTROL, 7 Mar. 2001. Web. 31 May 2012.
21
<http://www.eurocontrol.int/safety/gallery/content/public/library/safety%20%20quality%2
0guidelines_1.0.pdf>.


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