WebXpress Cash Management System helps companies to keep track of its fleet as per planned schedule. Any deviation from the route will alert supervisor of robbery. GPS tracking helps to keep second by second tap on the fleet.
2. WebXpress Solution flow for Cash Management
Fleet Management
Fleet Maintenance
Document Alert System
Fuel Management
Telemetics Related Capability
Geo – Fence Management Alerts
Unauthorized Door Open Alerts
GPS Tracking – Route Taken View
3. Fleet Maintenance: Objective of Job Sheet
Why Routine Vehicle Maintenance is a Must
I don’t know about you, but I hate spending money on vehicle repairs. The worst is
when I know something needs to be fixed, but I just ignore it hoping it will magically
disappear. The problem is, it never does.
Delaying vehicle maintenance can have some serious impacts. “Vehicle negligence
costs money and can be unsafe . So those who treat their vehicles as valuable
investments and commit to regular vehicle maintenance, end up saving a lot of
money.
4. Objective of Job Sheet -contd
Job sheet is nothing but a type of vehicle maintenance document . We prepare a job
sheet for vehicles that need daily maintenance . Vehicle maintenance can ne
categorized into the following types .
1. Preventive maintenance
2. Running repairs
3. Accident
4. Breakdown
5. Fitness certificate renewal
6. Schedule maintenance
5. Job Sheet - Place in the Product
FLEET OWNER & OPERATOR External Entities
Driver & Fuel Mgmt
Journey Request Mgmt Trip Sheet Tyre Management
Vendors
Route Cost Management WebXpress Fleet Job Sheet Management
Job Sheet Maagement
Document Alerts Finance & Accounts Fixed & Variable Expenses
Customers
Track & Trace
E-mail GPS System MOBILE ALERTS
7. Job Sheet description
Job sheet Approval Amount Matrix - To sent vehicle for Maintenance it will
require financial and time line readiness for vehicle. In the same case there should be
a provision to get a approval from higher authorities whenever is required.
System is having a provision to define approval matrix on the basis of amounts at the
time of generation of Job Order generation (assessment of expenses) and closure of
job order (Final amount of expenses)
Generate : Branch,
Area and HO have
1000,7000 and
10000 Approved
Amt Respectively.
Generate : Branch, Area
and HO have 1000,7000
and 10000 Approved Amt
Respectively.
8. After defining the job approval matrix amount ,a hierarchy is set of what requires
and approval and who is authorized to approve it .
Job order can be divided into 4 parts
Job order generation
Job order approval
Job order closure
Job order cancellation
We proceed to make our first job order
New job order preparation has the following fields which are explained below
1. Vehicle number – We select a vehicle which needs to be sent in the work shop for
maintenance . A vehicle should not be in transit and should be available . Once you
select the vehicle its model number , manufacture name and vehicle category will
automatically appear
9. Job card type – It tells u for what vehicle is been sent to the work shop for
maintenance .
Job order date – this indicates the date at which the vehicle was sent to the work
shop .
Service Centre Type – service center type can be workshop or vendor . Workshop is
usually owned by company while vendor is an external agency which takes a contract
from us to maintain our vehicle . We pay the vendors and supply parts to them when
required
Order status – order status is always open when we are preparing a job order .
We have to estimate the labor cost and labor hours whicle preparing the new job
order .
Task details – Then we have to enter the different task details like task description ,
task type , estimated labor hrs , estimated labor cost , remarks .
Job sheet approval – Job sheet is sent for approval to if the cost falls above the
approval amount matrix .If the amount is within the range then the job sheet is
automatically approved .
10. Job order closure details
Once the job is completed it needs to be closed . We then calculate the actual cost
and labor hours incurred in that job . If there is a difference we find out where did
the variance took place .
We get two options to close the job order one is operationally closure and the other
is financial closure . When it is closed operationally the vehicle is returned to us and
it can start its usual operations . It is closed financially when all the dues have been
settled .
11. Jobsheet Approval Amount Matrix
Generate : Branch, Area
and HO have 1000,7000
and 10000 Approved Amt
Respectively.
20. List of Job orders for amount approval
Here authority can reject or
approve the amount.
21. Process After Approval
After Getting Approval of JOB order from Approval Authority vehicle Will be Sent to
Work Shop.
In Work Shop, work Shop Supervisor will have to check the list of Activities to be
Done.
Also He Will Check whether any Spare part is required to Replace Or any Additional
task has to be Done.
After finishing all Activity workshop Supervisor will give OK Report & Release vehicle
with final Amount.
29. Statutory Document Renewal Pre Alert Mail
We can configure multiple email addresses for various documents pre alert mail.
In which we will get document list under below category
Documents Already Expired
Documents Expiring in 0 to 7 days
Documents Expiring in 8 to 30 days
54. How to Control this Activities by using WebXpress System?
Telemetics Related Capability
Geo – Fence Management Alerts
Unauthorized Door Open Alerts
GPS Tracking – Route Taken View
66. How can we utilize this Technology to control Cash Van
Robbery?
1. We can fix the route of every Cash Van and define Geo Fence for every Van.
2. If due to some reason driver drive out side of his Geo Fence the Operations Manager
will get SMS/ Email alert.
3. System can be configured in a such a way that