Here is the deck I presented at Agile Roots 2014 event. http://www.agileroots.com/ http://www.agileroots.com/presentation/learn-how-to-manage-backlog-from-toyota-kanban-concepts/

1. [June 20, 2014]

2. Japanese edition
written by me 
Korean edition

3. English edition
Japanese edition
translated by me 

4. English edition Japanese edition
translated by us 

7. Entrance Exit
Development period

8. Task
Task
Task
Task
Task
Task
Task
Task
Task
Task
and Box them all by the exit as planned
Plan them at the entrance

9. Task
Task
Task
Task
Task
Task
Task
Task
Task
Task
Task
Task
Task
Development period

11. Correct!!

12. Correct!!
If quality or schedule is in danger, you have to reduce the scope
to keep the quality and schedule.

14. “Punt” was general term and common sense for updating plan
when I worked for Microsoft.

15. 全開発期間
i t e r
Sprint
a t i o
Sprint
n ; i t
Sprint
Development period
Iterative sprint running boxes brimming tasks into the next buckets.
All buckets would be full and the workload can be leveled.

19. http://pc.watch.impress.co.jp/docs/2005/1121/gyokai142.htm
http://www.chunichi.co.jp/hold/2008/yui_no_kokoro/list/200805/CK2008051402011210.html
in a Basket.
Laminated.

20. Parts Parts Parts
Production
Division
Building
Division
Completed Consumed
Stick on Remove
draw next parts
Kanban mainly shows:
- Model # of the parts
- Location of Building Division the parts sent to, like a post office tag

21. Stick Kanban
as soon as
you completed
the parts
Parts must
be matched
with Kanban
one-to-one
Don’t start
production
of the parts
w/o Kanban
Make parts
in order of
Kanban arrival
Pay attention
to non-
circulating
Kanban!
Reduce the
number of
the Kanban
Don’t send
defective to
downstream
Coordinate
quantity of
the inventory
w/ season

22. To prevent losing the parts you completed.

23. Total # of parts should equals to total # of Kanban
for accurate parts tracking.

24. Even if you have spare time, making parts
w/o Kanban is just making excess inventory.
You can make the parts only when you have the Kanban.

25. Kanban arrival order should be respected as parts production order.
Changing the order might save your time,
but it can cause waiting time in the downstream as well.

26. Less quantity of inventory can be achieved w/ this rule.
But too less Kanban makes the parts not arriving on time, so
Reduce the Kanban bit by bit carefully to find suitable volume of inventory.

27. If you lost any Kanban, the parts won't be arrived on time.
Important to circulate all Kanban w/o delay.

28. If you make any defect, the # of parts will be not enough
and that would stop downstream of production line.

29. You can do it by coordinating # of Kanban
according to the seasonal demand. (ex. air conditionar)

30. Electronic Kanban must exist physically.
It cannot be fully electronized.

34. This is not essential.

35. He is about to start production of the parts described on the Kanban.
Kanban can be stored on a Wall or in a Basket.
Ticket can be stored on a Wall or in ITS as well.
http://itpro.nikkeibp.co.jp/article/JIREI/20080924/315302/

36. Correct!!

37. Correct!!

38. triaged
by lead
Issue Issue Issue
Tester Lead
Found Closed
draw next issues
Piled as
test cases
resolved
by dev
verified
by test
Stick on
Ticket mainly shows:
- Details of the issue
- Name of person the issue sent to, like a post office tag

39. File Ticket
as soon as
you found
an issue
Issues must
be matched
with Ticket
one-to-one
Don’t start
act against
the issue
w/o Ticket
Do issues
in order of
Ticket priority
Pay attention
to non-
circulating
Ticket!
Reduce the
number of
the Ticket
Don’t send
defective to
downstream
Coordinate
quantity of
the backlog
w/ velocity

40. To prevent forgetting the issue you found.

41. Total # of issues should equals to total # of Tickets
for accurate issue tracking.

42. You can start the task only when you have the Ticket.
If you have no Ticket for it, you have to file Ticket first.
You can see who is doing what in ITS w/ this rule.

43. Ticket priority order should be respected.
Changing the order w/ only your convenience might save your time,
but it can cause waiting time in the downstream as well.

44. # of Ticket have to hit zero by exit of the sprint.

45. If you neglect any Tickets, the issue won't be resolved by the exit.
Watch any issues left undone for long time at one person.
Important to circulate all Tickets w/o delay.

46. If you make any defect or blocker issue,
that would stop downstream of production line.

47. Velocity means capacity of time box
or capacity of your team in one sprint.
You can plan the amount of backlog according to the velocity.

48. Stick Kanban
as soon as
you completed
the parts
Parts must
be matched
with Kanban
one-to-one
Don’t start
production
of the parts
w/o Kanban
Make parts
in order of
Kanban arrival
Pay attention
to non-
circulating
Kanban!
Reduce the
number of
the Kanban
Don’t send
defective to
downstream
Coordinate
quantity of
the inventory
w/ season
Please find the similarities with the Ticket!!

49. File Ticket
as soon as
you found
an issue
Issues must
be matched
with Ticket
one-to-one
Don’t start
act against
the issue
w/o Ticket
Do issues
in order of
Ticket priority
Pay attention
to non-
circulating
Ticket!
Reduce the
number of
the Ticket
Don’t send
defective to
downstream
Coordinate
quantity of
the backlog
w/ velocity
Please find the similarities with the Kanban!!

60. Backlog →
Backlog →
Backlog →

61. days
altitude
0
5
10
15
20
25
30
35
40
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20
0
5
10
15
20
25
30
35
40
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20
0
5
10
15
20
25
30
35
40
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20
The glide path
is approaching!!
glide path
flight path
Backlog
We have to have all backlog landed by the exit.

63. Note: both includes WIP.
(Inventory items that are Working in Progress.)

64. Eventually, build and deliver to the customer.

68. How can we do that w/o resolving issues
increasing during sprint?
Hey, what magic happens?

70. Keep the
Suitable Quantity
of the Inventory Items
(Remaining Sprint Backlog)!!

71. days
quantity
0
5
10
15
20
25
30
35
40
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20
0
5
10
15
20
25
30
35
40
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20
0
5
10
15
20
25
30
35
40
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20
glide path
flight path
The glide path shows Suitable Quantity of remaining backlog roughly.
If flight path is deviating far from the glide path, you need to update the plan.

73. Feel free to Contact Me if you have
any question, concern or interests.