IE MBA Application

1. You have just participated in an important
meeting with your superior. How will ensure that
every part of the instructions you received will
properly reach all subordinates, suppliers and
clients, located in different parts of the world?
Prepared by:
Adarsh Mehta

2. Flow of communication
 Minutes of the meeting.
 Action plan
 Follow up

3. Modes of communication
 Text (E-mail, Instant Messaging and Print)
 Face to face meetings
 Audio-conference
 Video conference

4. Minutes of the meeting
 Minutes of the meeting needs to be prepared during or
after the meeting.
 Minutes of the meeting is important because all the points
discussed in the meeting are put on records for the
attendees and non-attendees.
 Minutes of the meeting should be disseminated to the
concerned group of people.
 Minutes of the meeting should be communicated using
print medium or email.

5. Minutes of the meeting
Minutes of Meeting
Date: 14th June 2014 Time: 11.00 a.m to 12:30 am
Attended By:
Parag Mehta
Adarsh Mehta
Ankit Sanghvi
Pawan Manghnani
Saumil Halani
Points Discussed:
1) Mechanism for all the payments of Ahmedabad branch.
2) Issue of professional tax will be sorted out by Adarsh.
3) Communicate with FRR Shares for branch audit procedures.
4) Hire one person for Ahmedabad branch.
5) Workout a product on insurance in forex.
6) Conduct training session for sub‐brokers and clients on Saturdays.
7) Find‐out people from India Infoline.

6. Action plan
 What actions or changes will occur.
 Who will carry out these changes.
 By when will they take place and for how long.
 What resources are needed for the actions.

7. Action plan
Action Plan After Meeting
Action
no.
Issue Action Resources Priority Progress

8. Follow Up
 Check to ensure that action is taking place as agreed.
 Prioritize the tasks after reviewing the action plan.
 Record actions taken in a running checklist that all
relevant people can see or access by way of email or face
to face conference.
 Before the next meeting make sure the task is ready with
realistic or acceptable excuses.

9. Follow Up
 Check to ensure that action is taking place as agreed.
 Prioritize the tasks after reviewing the action plan.
 Record actions taken in a running checklist that all
relevant people can see or access by way of email or face
to face conference.
 Before the next meeting make sure the task is ready with
realistic or acceptable excuses.

10. Conclusion
 The flow of communication should be precise and
easy to understand by all so that there is no leakage
in the information passed on.
 Important information should be sent through print
or E-mail so that there is a record of the same.

11. Thank You