This is a high level overview of Yale's Collaboration Services and how Basecamp fits into the Document Sharing and Team Sites Service.

1. Collaboration and Social Media
Yale Collaboration Services
Document Sharing and Team Sites Service
Basecamp Overview
Adriene Nazaretian Radcliffe
Collaboration and Social Media Evangelist
Office of the CIO
September 2014
a_radcliffe
Adriene Radcliffe
Document Sharing
& Team Sites

2. Topics Covered Today
• Brief Overview of Collaboration Services
• Basecamp
• Service Features
• Where to get Help
• Demo

3. Topics Covered Today
• Brief Overview of Collaboration Services
• Basecamp
• Service Features
• Where to get Help
• Demo

4. Overview of Collaboration Services
Voice Conferencing
& Telephony
Document Sharing
& Team Sites
capabilities
e-Mail & Messaging
Viideo Confferrenciing

5. Voice Conferencing and Telephony
Yale MeetingPlace
 Internally Hosted
 Free
 Up to 50 participants
AT&T Connect
 Externally Hosted
 Rates apply
 Up to 500 participants
Voice Conferencing

6. Video Conferencing
Lync
 Free chat and video within Yale
 Includes desktop screen sharing
 Presence enabled with YaleConnect
Adobe Connect
 Participants can be anywhere
 Free with use of “public rooms” via shared number of seats
 $150 one time charge for a dedicated license to setup rooms!
Room Based Video Conferencing
 Dedicated locations include self-service
 Rates apply

7. Document Sharing and Team Sites
Box@Yale
 Free, self-administered and easy to use
 Store files, versions, comments or assign tasks
 Collaborators can be anywhere
YaleShare
 Rates apply, Sharepoint requires an administrator
 Document libraries, list of links, announcement areas
 Must have a NETID to use
Eliapps
 Free, self-administered and easy to use Google Apps for Education
(faculty and students)
 Collaborators need to be part of your Google circles
Basecamp
 External to Yale, file size limit 2G
 Hosted project collaboration solution
 Files, messages, to-do lists

8. eMail and Messaging
e-Mail
 Includes YaleConnect for Administrators, department accounts and those with
HIPAA requirements
 Eli Accounts for faculty and students
 Personal calendaring is included
Email Lists
 Predefined self-administered email lists
 Great for smaller groups and departments
University Messaging Service
 Bulk e-Mail messages to University
 Hands on assistance sending targeted messages
 Also open to official student organizations
Unified Messaging with YaleConnect
 Free, works with YaleConnect accounts
 Access and manage your voicemail, email or calendar from your email inbox,
YaleConnect Webmail or your mobile phone.
 Read or listen to your voicemail messages from your email.

9. Topics Covered Today
• Brief Overview of Collaboration Services
• Basecamp
• Service Features
• Where to get Help
• Demo

10. Basecamp Sites
• Cloud-hosted collaboration site
• Web-based so it works great across all platforms
• Login with an email address and password
• Basecamp sites for Yale departments are free
• Departments manage their own sites
• A site contains multiple “projects” or
collaboration areas
• Track activities across all projects in a site
• Calendar view across all projects in a site

11. Basecamp Sites

12. Basecamp Projects
• You only see projects in which you are a member
• You invite members via eMail
• Each project is pre-configured for
– Text File Creating
– File Upload
– To-Do List
– Discussion Area
– Events on a calendar (support recurring meetings)
• Team members see everything
• You can add a member called “The Client”, who doesn’t
see the discussion area but sees other content

13. Basecamp Projects
New Site Creation

14. Topics Covered Today
• Brief Overview of Collaboration Services
• Basecamp
• Service Features
• Where to get Help
• Demo

15. Service Features – Welcome and Training
• Welcome message includes links to help and
online training

16. Service Features – Discussion Board
• The Discussion section allows you to post and
reply about topics important to the projects,
including options to notify others.

17. Service Features – To Do Lists
• You can create multiple To-Do Lists, assign the
items to a participant and set a due date.
• When tasks are complete, you check them off

18. Service Features – Text Documents
• Simple text document
creation allows you to
see the content
without opening the
document.
• Works well for
agendas and short
lists

19. Service Features – Project Calendar
• Creating events allows you to see both a list
view or calendar view

20. Service Features
• Upcoming project events are also visible on
the main project page, and send the group
email notifications

21. Service Features – Store Project Files
• You can also upload files to store with your
project. File size limit is 2G

22. Service Features – Sort Project Files
• Files view can gallery or list
• Views can be sorted

23. Service Features
• The Catch up feature allows you to see all the
activity on a project since your last login

24. Service Features
• Participants can track a project through RSS
• Participants can add content via eMail
– Discussions
– Creating Documents
– Uploading Files

25. Service Features
• Projects can be deleted
• Projects can be archived

26. Topics Covered Today
• Brief Overview of Collaboration Services
• Basecamp
• Service Features
• Where to get Help
• Demo

27. Where to Get Help
• Yale service page available at
http://its.yale.edu/services/collaboration-and-file-sharing/
basecamp
• Extensive online help is available at basecamp.com
• Lynda.com has some training available
Questions?

28. Topics Covered Today
• Brief Overview of Collaboration Services
• Basecamp
• Service Features
• Where to get Help
• Demo

29. Collaboration and Social Media
Yale Collaboration Services
Document Sharing and Team Sites Service
Basecamp Overview
Adriene Nazaretian Radcliffe
Collaboration and Social Media Evangelist
Office of the CIO
September 2014
a_radcliffe
Adriene Radcliffe
Document Sharing
& Team Sites