4. Information Architecture
The art and science of organizing and labeling
the CONTENT
(documents, web sites, blog posts, database entries, etc.)
to support findability and usability
9. Organize and Classify Content
in SharePoint
• Document Libraries & Folders
• Content Types
• Document Sets
• Managed Metadata
• Document ID
• Workflows
• Content Organizer Rules
• …
10. Location: Folders vs. Document Sets
Document Sets:
Components, similar to folders, that enable users to
collaborate on related documents without having to
create a new document library or site.
13. Content Types
• Create your own „root” content types
Document
Document_Root
Technical
Contract Marketing
Document
Requirements Case Study User Manual Presentation
System For Business
Requirements Decision
Makers
Functional
Requirements For Developers
For Admins
16. Content Organizer Rules
• Property based rules
• Users don’t need to know where to save anymore
• Well organized content
• Searchability and Findability
17. Content Organizer Rules
• Use if you have clear organizing requirements
• Deploy a good Search Architecture Search Based
Navigation
• Don’t forget to turn on the Content Organizer Feature – on
the Target Site too!
• Don’t forget to implement Content Types in the Target
Libraries
• Teach the users!
19. Search Patterns
• „I know what I’m searching for and know how to find
that”
• „I know what I’m searching for but I don’t know how to
find that”
• „I don’t know what I’m searching for”
• „Am I Searching?...”
20. Organize and Refine Results
in SharePoint Search
• Refinement Panel
– Managed Properties
• Scopes
– Properties (Metadata)
– Content Source
– Content Type
– …
• Core Results Web Part
– Managed Properties
– Customization
21. Search Metadata –
Crawled/Managed Properties
• Crawled property: metadata extracted from the
documents/items during the crawl.
• Managed property: created from crawled properties,
controlled by the Search Admins, helping users perform more
efficient and successful queries:
– Refiners
– Properties displayed in Search Results
– Sorting Properties (FAST)
31. Further Sessions at #ESPC13
• Tue 2pm – 3pm
Getting the Most Out of Your Content in SharePoint
with Search
• Wed 10:15 – 11:15
10 Things I Like in SP2013 Search
• Thu 11:45 – 12:45
How to Manage and Troubleshoot Search
32. Want to Know More About SharePoint 2013
Search?
The Essential Guide
to Enterprise Search
in SharePoint 2013
Everything You Need to Know to
Get the Most Out of Search and
Search-based Applications
Download from
www.SharePointSearch2013.com
This book contains 20 chapters, and more than 100 pages packed full of valuable
insights. Also includes helpful call outs and screenshots.
Architecture
Working Applications
Working ,
User with &
with Deployment
Experience Queries and Developme
Content &
Results nt
Operations
