2. Topics Covered
• System Specification
• Physical Structure
• Sections Available
• Staff
• Pattern Of Work
• Other Facilities
• Errors in the Library
• Areas of Improvement

3. System Specification
Staff
Librarian
Library Assistant
Library Attendant
Customers
Students
Faculty
Visitors
Content
Books
Periodicals
Magazines
AV’s

4. Physical Structure & Spacing (3.400 Sq.Ft)
Reading Section Issue Counter
Reference
Books
Other Books
Computers &
ScannersLibrarian’s
Office
Faculty
Room
Thinking
Room

5. o Issue Counter
o Reading Area
o Librarian’s Cabin
o Thinking Room
o Faculty Room
Sections Available

6. LIBRARIAN : Vidya Dhanwantari
MA (sociology), M. Lib & ISC, M. Phil
LIBRARY ASSISTANT : Urmila Ghatge
BA (Marathi), M. Lib & ISC
LIBRARY ATTENDANT : Shobha Koditkar
STAFF

7. The given posts take care of the following:
LIBRARIAN :
 Customer Service
 Handling Vendors
 Acquisition
 Records
LIBRARY ASSISTANT
 Circulation & fine on late issues.
 Periodical Section
 Check Shelving
 Requirements & queries
ATTENDANT
 Shelving
 Labeling
 House keeping management

8. Pattern of Working
o Acquisition
o Cataloging
o Classification
o Circulation
o Serial Control
o Maintenance

9. 1. ACQUISITION (Purchases)
Material purchased
Books
Magazines (National/International)
Online Journals
Types of Books Acquired
• Approval Based - Brought from the vendor
• Faculty Recommended - Books that are purchased due to
recommendation of various faculty, and authorized by the
HOD’s
After Selection Of Books
Process of Purchase
Purchase Requisition
Invoice Performer
Original Book

10. 2. CATALOGING
(detailed entry of books)
a] After Billing; books are sent to the librarian for
cataloging the given entries:
 Title
 Author
 Publisher
 Place of Publish
 Year of Publish
 Addition
 Volume
 ISBN
 Pages
 Sub-media
 Reference/Text/Fiction/General

11. b] Additional Entries
 Name of Vendor
 Recommendation Person
 Bill number
 Billing Date
 Approximate Cost
 Discount
 Cost after discount
c] Due date & Stamp Date Stamping
d] New Books are then put on display
3. CLASSIFICATION :
According to subject, classification number,
unique number, for subject.

12. 4. CIRCULATION :
Shelving of Books is done by subject-wise classification of
books.
Issue of Books
• Books are issued for 15 days.
• Re-issuing can be done.
• Full PRN no registered in software with book
accession number
• User cards will be issued to sign for issue & return of books
from now on

13. 5. SERIAL CONTROL
 Periodical section
 Serially magazines & periodicals come in
 Books come in on approval
 Magazines come in by subscription (Yearly
subscription)
 Previous year magazines are bound together to make one
volume (Ex: According to the month)
6. MAINTENANCE
 Cleaning
 Shelving
 Clearing
 Arrangement
 Printing of user cards, due date stamping etc.

14. o More than 4674 books
o Around 400 CD ROMs
o Around 50 Periodicals
o 458 AV collections
o 19 International & 5 online journals. 26 Indian Journals
o Internet facility
o Scanning
o Software enabling one search machine for any book magazine
etc.
o ILL : issuing of different books from different Symbiosis
Institutes.
o Institutional Membership : Yearly membership with British
Council library with 20 cards made available for staff &
students
Facilities

15. Some
Problem
Areas in
the Library

16. • Since bags are not allowed inside the library, they are kept unguarded outside the
library.
• Some books are kept in a way that they are not displayed properly. Which makes
student unaware of their availability.

17. • There is not judicious utilization of space

18. • The shelves are placed too close to each other.
• It becomes suffocating to stand inside for too long.
• It becomes difficult for two people to stand and pick a book at
the same time from opposite shelves.
• Also if two doors of shelves are open, a person cannot move
in or out of the shelves.

19. • The books are placed till the lowest shelf. It gets difficult to sit down and look for a
book in a congested scenario such as this.

20. • For a library to have a a glass door or big glass window can be
distracting.

21. • Parts of the library are not very well
lit up for a person to read.

22. o Air Conditioner
o Extra Library Staff for the library reception.
o Automation
o RFIED System : Radio frequency Identification.
o Better utilization of space
o Access to books for lending and study and the
internet through
broadband networks.
o Shelves without doors so the space used for the door
is saved.
o Comfortable chairs
o Better lighting
o Book Club
Areas of Improvement

23. Thank You