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Life Cycle of a Trade




Training Academy
Introduction
 Facilitator
 Self
 Course Outline
 Break Timings
   15 mins – Forenoon
   45 mins – Lunch
   15 mins – Afternoon
 Expectations




Page 2
Expectations
Static data
How trade is booked
Settlement and before settlement
Trade booking and settlement
Impact of incorrect settlement
Pre-matching before a settlement
Entire life of a trade
Front office & middle office
How trade is entered and how it is booked


Page 3
What is your Idea of


         Life Cycle of a trade ??




Page 4
Section One
The Market Participants
The Market Participants - Facilitators
 Brokers
 Dealers
 Investment Banks
 Stock Exchanges
 Agents
 Securities Trading Organisations
 Custodians
 Clearing Banks
 Regulators


Page 6
The Market Participants - Investors
 Institutional Investors
 Mutual Funds (Unit Trusts)
 Pension Funds
 Insurance Companies
 Hedge Funds
 Charities
 Individual Investors




Page 7
The Marketplace




Page 8
Markets & Stock Exchanges
A Market is an environment in which securities are
bought and sold. Central to some market places is the
Stock Exchange.
 Trades executed over an Exchange are executed “On-
  Exchange” or “Exchange Traded”
 Other trades executed over the telephone are “OTC” (Over
  the Counter) or Non-Exchange Traded
 Each securities market has an associated and
  recognisable place to effect settlement
   E.g. French Government Bonds traded on the Paris Bourse settle in
   Euroclear


Page 9
Stock Exchanges
Region    Country     Financial   Stock Exchange
                      Centre
Europe    UK          London      London Stock Exchange (LSE)
                                  London Metal Exchange
                                  London International Financial Futures & Options
                                  Exchange (LIFFE)
          Germany     Frankfurt   Deutsche Bourse
          Spain       Madrid      Bolsa de Madrid
 Asia     China       Hong Kong   Stock Exchange of Hong Kong
Pacific                           Hong Kong Futures Exchange
          China       Shenzhen    Shenzhen Stock Exchange
                      Shanghai    Shanghai Stock Exchange
          Japan       Tokyo       Tokyo Stock Exchange
                                  Tokyo International Financial Futures Exchange (TIFFE)
          Singapore   Singapore   Stock Exchange of Singapore
                                  Singapore International Monetary Exchange (SIMEX)
          Australia   Sydney      Australian Stock Exchange (ASX)
America   USA         New York    New York Stock Exchange (NYSE)
                      Chicago     Chicago Stock Exchange


Page 10
Other Market Participants
 Salespeople
 Data Providers
 Registrars
 Coupon Paying Agents
 Trade Matching Services
 Settlement Instruction Communication Mechanisms




Page 11
Market Participants - Issuers
Organisations occasionally need to raise cash/capital to expand
their businesses by:
 Selling part ownership issuing shares or equity
 Borrowing cash from investors issuing debt in the form of bonds


          Type of Issuer                          Example
 Corporations                    Vodafone (UK)
 Sovereign Entities              Kingdom of Denmark
 Local Governments               City of London
 Government Agencies             Federal National Mortgage Association
 Supranational Organisations     International Bank for Reconstruction &
                                 Development (World Bank – IBRD)


Page 12
Where does Deutsche Bank fit?
Deutsche covers multiple functions:
 Broker
 Dealer
 Fund/Asset Manager
 Investment Bank
 Issuer
 Global Custodian
 Retail Bank



Page 13
So far Covered
I.   Market Participants




Page 14
Section Two
Static Data
What is Static Data?
Static Data is the common term to describe the store of
information used to determine the appropriate actions
required for successful processing of each trade.
For Example:
 Trading Entities
 Trading Books within each entity
 Counterparties
 Instruments
 Currencies
 Prices

Page 16
Sources of Static Data
 Where possible, financial institutions try and create a core
  of “Golden Source” static data to avoid data conflicts in
  inter-dependent systems
 Companies specialise in gathering and distributing
  financial data to institutions via:
   Electronic File Feeds
   Internet
   Through on site terminals.




Page 17
Security Data Providers or Data Vendors
 Reuters
 Bloomberg
 Telekurs
 Rolfe & Nolan
 SWIFT
 DTCC
 Alert Direct/OMGEO
 Standard and Poors
 Euroclear
 Wallstreet
 SIAC
 NSCC


Page 18
Counterparty Static Data
 Name, Address & Contact Details
 Authorized Credit Limits
 Related Companies
 Standard Settlement Instructions
 Date of account set up
 Type of Institution
 Documentation signed
 Tax Status
 Registered Representative
 Confirmation Details
   Fax, Telex, Electronic Trade Confirmation, SWIFT, Email

Page 19
Instrument Static Data
 Type of instrument
   Equity, Bond, Warrant, Derivative, Commodity
 Issue
   Short Name, Long Name, Size, Denomination, Issuer
 Coupon Dates
   Coupon Rate, Payment Characteristics - 30/360, A/360 etc
 Alternative/External References,
   ISIN, Common Code, RIC, Quick Code, Cusip etc
 Exchange
 Currency
 Maturity Date
 Factors

Page 20
Maintaining Static Data
Incorrect static data causes many processing errors:
 Delayed Confirmations
 Unmatched Transactions
 Settlement Failure
 Incorrect Fee calculations
 Incorrect Profit & Loss Calculation
 Poor Reporting (Regulatory & risk impact)
 Increased cost per transaction due to reduced STP
Incorrect static data leads to reduced service and
dissatisfied customers.
Page 21
Static Data Summary
 Bad Static Data results in reduced service levels to clients
  due to processing hold-ups and possible trade failure
 Bad Static Data impacts operational risk and increases the
  cost per trade processed
 Bad Static Data contributes to poor internal & external
  reporting impacting risk & reputation
 Static Data will continue to be an important dependency
  on the efficient processing of trades especially as the trade
  lifecycle window becomes smaller
 STATIC DATA
   Must be populated correctly within all of the relevant systems.
   Must be obtained from a credible source as timely as possible.

Page 22
So far Covered
I.    Market Participants
II.   Static Data




Page 23
Section Three
Trade Execution & Trades Processing
Straight Through Processing




Page 25
What is a Trade?
 A legal contract between two ‘counterparties’. A seller and
  a buyer.
 The SELLER must deliver the commodity he has sold to
  the buyer.
 The BUYER must pay the agreed purchase price on the
  agreed value date.




Page 26
The Front Office
 Trading
 Sales
 Broking
 Corporate Finance
 Repo Desk




Page 27
Why Trade?
 Speculate
   Profit from price move or increase in value of the asset.
 Accumulate
   Benefit from dividend on shares and interest on bonds.
 Hedging:
   To speculate and accumulate.
   To reduce risk.




Page 28
Trade Execution
Trade execution tends to operate in one of three ways
where sellers and buyers execute trades:
 Trading Floor
   Traditional method of trading – face to face on the trading floor of a
    Stock Exchange.
 Computerised Exchanges
   Established in the UK as part of the Big Bang in 1986.  This term
    applied to the liberalization of the London Stock Exchange (LSE)
    when Trading was automated.
 Telephone




Page 29
Trade Execution
Furthermore Trades can be:
 Quote Driven
   Market Makers quote prices via computerised screens showing the
    level at which they are prepared to buy and sell with the intention of
    attracting business.
   NASDAQ (US) SEAQ (UK)
 Order Driven
   Orders from sellers are matched with buyers’ orders electronically.
   Xetra (Germany) SETS (UK)           SEATS (Australia)
 Electronic Communications Networks (ECN)
   ECN’s operate on an electronic basis only.
   Euro-MTS          Brokertec        Archipelago


Page 30
Trade Capture
Regardless of the trade execution/origin, all trades must be
recorded formally by the market participant.
 To update a trading position for a specific security within a trading
  book
 To update average price of the current trading position to enable the
  trader to calculate trading profit or loss
 To allow trade detail to be sent through to the Back Office for trade
  processing and settlement
 As part of Market & Regulatory Reporting requirements
 To facilitate risk management
Traders use complex trading systems to facilitate trading & position
management, trade processing is usually done via Back Office
processing systems.

Page 31
Front Office Trade Detail
 Trading Book
 Trade Date
 Deal Time
 Value Date
 Operation (e.g. Buy/Sell, Lend/Borrow, In/Out)
 Quantity
 Instrument/Security
 Price
 Counterparty


Page 32
Trade Validation
 Trade validation occurs to check if the trade information received in
  the Back office systems corresponds with the Front Office record.
 Trade validation includes the checking of constituent static data
  information:
 Examples include:
   Is the security recognised on the system?
   Is the Counterparty account recognised?
   Is the Trader allowed to trade on the trading book?
   Is the trading book valid to trade security x?
   Is the value date a valid settlement date in the location of settlement?
   Are the securities restricted?
All detected errors must be investigated and corrected.



Page 33
Trade Enrichment
 Trade enrichment exists to add specific trade data to the
  basic trade detail to allow downstream processing.
 This data is not usually held in Front Office Trading
  systems.
 This data can be added manually however in the STP
  environment the aim is to derive this automatically.
 Examples include:
   Calculation of cash values.
   Regulatory Reporting required.
   Trade Confirmation requirements.
   Selection of custodian details.
   Selection of Settlement Instructions and communication method.
Page 34
So far Covered
I.    Market Participants
II.   Static Data
III. Trade Execution & Trades Processing




Page 35
Section Four
Trade Confirmation
Trade Confirmation/Agreement
 Trade Confirmation/Affirmation is an important process
  required to reduce the risk of the traders P&L.
 Until the counterparty acknowledges the trade detail the
  effect on the price or quantity of the trade is subject to
  change, impacting the traders book.
 Trade agreement can be achieved through:
   Sending trade confirmations to the counterparty.
   Receiving trade confirmations from the counterparty.
   Trade or Contract Matching.
   Trade Affirmation.


Page 37
Trade Matching
Trade Matching generally applies to mandatory
electronic matching of trade details.
 Both parties are required to input details to a central
  matching facility.
 Matching results (i.e. matched, unmatched) are provided
  by the trade matching facility to both parties.
 Examples include:
   Omgeo Central Trade Manager (CTM).
   TRAX (Internationally traded debt & securities).
   Depository Trust & Clearing Corporation (DTCC)
   National Securities Clearing Corporation’s Trade Matching Service.
    (NSCC)

Page 38
Trade Affirmation
Trade Affirmation relates to the electronic matching of trade details
typically between securities institutions and Institutional clients.
 Trade details are input by the securities house and sent to a trade
  affirmation facility.
 The Trade affirmation central hub sends on the message.
 The institutional client agrees (affirms) or disagrees and the response
  is sent back to the securities house.
 Both parties must subscribe to the service.
 Examples include:
   Omgeo’s Oasys Global system.
   FIX – (Global)
   Oasys Domestic - (US)
   DTC ID (Institutional Delivery) – (US)

Page 39
Summary
Basic Principles
 The longer a trade’s detail remains unchecked after trade
  date, the greater the risk of price movement and P&L
  impact.
 Trade confirmation/matching messages should be issued
  as soon as possible after trade validation.
 Timely and accurate confirmation generation is a major
  client service consideration.
 Prompt actioning of all confirmation discrepancies reduces
  trade risk.


Page 40
So far Covered
I.    Market Participants
II.   Static Data
III. Trade Execution & Processing
IV. Trade Confirmation




Page 41
Section Five
Trade Instruction
Settlement Instructions
Settlement Instructions are used to communicate the
movement of securities and cash to the custodian.
 Trade Agreement confirms the commercial details of the
  trade.
 Settlement Instructions indicate the commercial details of
  the trade AND the location and account details for the
  cash and security movements. (Settlement Details).




Page 43
Instruction Content
Settlement Instructions tell the custodian/Agent to carry
out precise commands such as:
 The quantity of securities to be received or delivered.
 The net settlement value to be paid or received.
 From whom securities will be received.
 To whom payment must be made.
 From whom payment will be received.
 To whom securities must be delivered.
 On which date to carry out these instructions.


Page 44
Instruction Communication Methods
S.W.I.F.T.         Proprietary Messaging
 CREST             CREST
 DTC               DTC
 Euroclear         Euclid (for Euroclear)
 Clearstream       Cedcom (for Clearstream)
 Agent Banks
 Custodians




Page 45
So far Covered
I.    Market Participants
II.   Static Data
III. Trade Execution & Processing
IV. Trade Confirmation
V.    Trade Instruction




Page 46
Section Six
Instruction/Agent Matching
Why do we match instructions?
To reduce settlement risk by:
 Increasing the chances of trade settlement on value date
 Resolving differences between trades and counterparties
 Enabling accurate funding of cash in nostro accounts
 Managing stock inventory in depositories




Page 48
Matching at The Settlement Agent
Once Instructions have been received at the Custodian,
the next lifecycle steps include:
 Instruction Matching
   Custodian attempt to match the instruction to the counterparty
    instruction.
 Status Update
   Attachment of the current status of the instruction.
    (matched/unmatched/unknown).
 Unmatched Resolution
   Investigation and resolution of non-matching instructions.
 Trade Settlement
   Updating the current status within the securities trading
    organisation’s books and records.

Page 49
Instructions Matching: Example




   1   Instructions sent in by Securities House and Counterparty.
   2   Instruction matching occurs.
   3   Status is recorded.
   4   Instruction Status (Matched/Unmatched) is sent back to both parties.


Page 50
So far Covered
I.    Market Participants
II.   Static Data
III. Trade Execution & Processing
IV. Trade Confirmation
V.    Trade Instruction
VI. Instruction / Agent Matching




Page 51
Section Seven
Trade Settlement
Settlement Terminology
Trade settlement is the act of exchanging securities and
cash between buyer and seller.
 Value Date / Contractual Settlement Date.
 Actual Settlement
 Value Date and Settlement Date will be the same in the
  majority of trade settlement cases.
 A percentage of trades fail to settle on value date and will
  settle on another date referred to as the actual settlement
  date.




Page 53
Settlement Considerations
How to ensure trade settlement
 Ensure the seller holds the required level of securities at
  the correct custodian.
   Some securities can settle at more than one location.
 Ensure the purchaser has sufficient cash to make the
  payment.
   The purchaser may aggregate balances over a number of accounts,
    the total amount must cover the amount required. (Funding).
   The purchaser may have a credit agreement with the custodian who
    will cover the cash shortfall. (Secured credit line/Overdraft).
   The purchaser may have a collateral agreement whereby collateral
    is held in the account to offset any non return of funds. (Margin)


Page 54
Types of Settlement
 Full Settlement
 Partial Settlement
 Securities Only
 Cash Only
 Cross Currency Settlement
 Net Settlement




Page 55
Summary
Timely settlement of trades is an important part of the
Trade Lifecycle with implications across the following
areas:
 Inventory Management
 Cash Management
 Settlement Risk
 Cost Management
 Firm Reputation




Page 56
So far Covered
I.    Market Participants
II.   Static Data
III. Trade Execution & Processing
IV. Trade Confirmation
V.    Trade Instruction
VI. Instruction / Agent Matching
VII. Trade Settlement




Page 57
Section Eight
Position/Inventory Management
Inventory Management
Management of the stock holding is an integral part of
trade settlement:
 Inventory Management ensures:
   The correct amount of securities (nominal) are available
   At the correct location (depot).
   At the correct time (on value date).




Page 59
Methods of Inventory Management
If securities are unavailable we can consider the following:
 Internal Book Transfer.
   Borrow securities from another firm account same depot.
 Realignment.
   Borrow securities from another firm account different depot.
 Stock Borrow Loan Trade.
   Borrow the securities from the market.
 Autoborrow.
   Borrow the securities from the custodian/central depository.
 Execute a Repurchase Agreement (Repo)
 Do nothing and let the trade fail.

Page 60
Inventory & Funding Management




Page 61
Automated Lending & Borrowing
Service provided by large Custodians and Central
Security Depositories:
 Borrowers
   Borrow required securities automatically.
   Borrow certain types of security automatically i.e. Spanish Bonds.
   Borrow upon request.
   Sometimes used as a last resort due to the cost.
 Lenders
   Lend all securities automatically.
   Lend certain types of security automatically.
   Lend upon request.

Page 62
How do Trades & Positions get updated?
 Automated Updates
   Instruction statuses are sent in by the custodian (fully settled,
    partially settled, failed etc).
   The Securities Trading House automatically loads this information
    into the settlements systems.
   The system attempts to locate the relevant trade in its internal books
    and records.
   Once found it records the status update against the transaction.
   It will also automatically update the relevant security positions and
    balances reflecting the delivery or receipts.
 Manual Updates
   In some cases it may be necessary to settle trade manually and a
    settlements specialist may manually record the update against the
    trade record.


Page 63
So far Covered
I.    Market Participants
II.   Static Data
III. Trade Execution & Processing
IV. Trade Confirmation
V.    Trade Instruction
VI. Instruction / Agent Matching
VII. Trade Settlement
VIII. Position / Inventory Management



Page 64
Section Nine
Fails & Fail Management
Failing Trades and their Impact
 A failed trade is any securities transaction that does not
  settle on value date.
 The buyer and seller are impacted by settlement failure:
   Unable to use the cash to fund other security purchases.
   Unable to lend on money markets and earn credit interest on cash.
   Unable to pay off existing overdraft/debt.
   Unable to use securities required for an onward delivery causing a
    break in the chain.
   Risk impact due to movement in the market causing a change in the
    value of securities. (mark to market)




Page 66
Why Trades Fail
 Instructions not received by custodian
 Instructions remain unmatched on value date
 Insufficient cash, collateral, credit line
 Insufficient securities




Page 67
The Importance of Managing Fails
 Fails will have cash implications
   Interest claims on fails to receive.
   Interest expense on fails to deliver.
 Fails make the reconciliation of corporate actions difficult
  which can lead to material losses
 Regulatory Impact - In some markets fines are imposed
  for late trade settlement
   Australia – Fines are imposed daily from value date to settlement
    date for trades executed on the Australian Stock Exchange.
   UK - Fines are imposed by CREST from a member’s failure to
    achieve pre-defined settlement targets.



Page 68
Interest Claims
 An interest claim is compensation from the failing party to
  for the loss of cash interest or use of securities.
   Failed trades are monitored to determine the reason for failure and
    enable the interest claim to be executed against the counterparty.
   Some marketplaces (e.g. ISMA) have minimum claimable interest
    recommendations and deadlines by which claims must be issued.
   Back Office Settlements add immense value by actively monitoring
    instruction statuses and helping to accurately fund cash shortfalls or
    short positions.
   In some Securities Trading Houses, if the Firm Trader is at fault then
    the cost of the fail can be directly attributed to their book, impacting
    their P&L.




Page 69
So far Covered
I.    Market Participants
II.   Static Data
III. Trade Execution & Processing
IV. Trade Confirmation
V.    Trade Instruction
VI. Instruction / Agent Matching
VII. Trade Settlement
VIII. Position / Inventory Management
IX. Fails & Fail Management


Page 70
Section Ten
Reconciliations
What are Reconciliations
 Reconciliations exist to check the accuracy of the firms
  books and records:
   Internally between systems and departments
   Externally where securities and cash are held.
 A Reconciliation Break is a discrepancy between one
  record and another
 All breaks should be investigated, accounted for and
 corrected to ensure continued integrity
 Automation of reconciliation reporting facilitates timely
  investigation and resolution of breaks on a daily basis



Page 72
Why do we monitor reconciliations?
 Regulatory
 Managing Risk
 Corporate Actions


Types of Reconciliations
 Position Reconciliations
 Trade Reconciliations
 System Reconciliations



Page 73
So far Covered
I.    Market Participants
II.   Static Data
III. Trade Execution & Processing
IV. Trade Confirmation
V.    Trade Instruction
VI. Instruction / Agent Matching
VII. Trade Settlement
VIII. Position / Inventory Management
IX. Fails & Fail Management
X.    Reconciliations

Page 74
Section Eleven
Clearing and Custody
Types of Custodian 1
Term               Description                              Example
Custodian          An organisation that holds securities    Deutsche Bank
                   and cash on its clients’ behalf and      Domestic Custody
                   may effect trade settlement on its       Services
                   clients’ behalf.
Global Custodian   As per custodian, but has a network      State Street
                   of local (or sub-custodians) that hold   Citigroup
                   securities and cash and effect trade
                   settlement on behalf of the global       BoNY
                   custodian.                               Paribas
Local Custodian    A custodian that operates within a       Credit Lyonnais Paris
                   specific financial centre.               Banco Espirito Santo
                                                            Lisboa
Sub-Custodian      A custodian within a Global              Citibank Milan
                   Custodian’s network of custodians.       Citibank Madrid




Page 76
Types of Custodian 2
Term                 Description                             Examples
Central Securities   An organisation that hold securities,   DTC (USA)
Depository (CSD).    normally in book entry form; usually    CREST (UK & Eire)
                     the place of settlement, effected
                     through book transfer.                  JASDEC (JPY)
                     A CSD that handles domestic              CCASS (HK)
                     securities of the country in which it is
                     located.



National Central
Securities
Depository (NCSD)

International        A CSD that handles domestic and         Euroclear
Central Securities   international securities.               (Brussels)
Depository (ICSD)    Only two organisations are              Clearstream
                     recognised as ICDS’s.                   (Luxembourg)
Settlement Agent     An organisation that effects the        Citibank Milan
Page 77              exchange of securities and cash on      Citibank Madrid
So far Covered
I.     Market Participants
II.    Static Data
III.   Trade Execution & Processing
IV.    Trade Confirmation
V.     Trade Instruction
VI.    Instruction / Agent Matching
VII. Trade Settlement
VIII. Position / Inventory Management
IX.    Fails & Fail Management
X.     Reconciliations
XI.    Clearing & Custody



Page 78
What is a Corporate Action?
Any action by an Issuer which may affect the investor:
 The distribution of benefits to existing shareholders or
  bondholders
   Coupon Payments
   Cash Dividends
   Stock Dividends
 A change in the structure of an existing security
   Stock Split
   Bonus Shares
 A notification that may or may not require a response from
  the securities owner
   Annual Meeting
   Voting Rights
Page 79
Section Twelve
Trade & Position Accounting
Controlling
The accounting group within the bank is responsible for
correctly recording and monitoring all of the financial
transactions occurring within the Securities Trading
House:
Deutsche Bank Controllers include:
 Legal Entity Controller (LEC)
   Responsible for DB Companies.
 Business Area Controller (BAC)
   Responsible for product lines and the Business.
 Central Functions – Risk Controlling
   Responsible for Managing Risk across the all divisions centrally.
Page 81
Controlling Responsibilities
 Monitor Stock/Security Positions
 Monitor Cash Balances
 Track Firm Books and Records
 Create Good Processes
 Create Controls
 Reconcile Trade Data
 Reconcile Cash Flow
 Reconcile all Journal activity



Page 82
Example Control Reports
 Reconciliations
 Profit and Loss Statement (P&L)
 Balance Sheet Reporting (BS)
 Buy and Hold Reporting (B&H)
 Management Information Reporting (MIS)
 Credit Risk Reporting (CRES)




Page 83
So far Covered
I.     Market Participants
II.    Static Data
III.   Trade Execution & Processing     XI.   Clearing & Custody
IV.    Trade Confirmation               XII. Trade & Position
                                             Accounting
V.     Trade Instruction
VI.    Instruction / Agent Matching
VII. Trade Settlement
VIII. Position / Inventory Management
IX.    Fails & Fail Management
X.     Reconciliations



Page 84
Section Thirteen
Regulatory & Compliance
Responsibilities
Regulators
Regulatory authorities exist within the securities
industry to ensure:
 All business undertaken within the marketplace is done in
  the proper manner
 To protect investors who are participants within the
  marketplace
 Guard the reputation and integrity of the marketplace
 Monitor activity which fails outside of normal business
  trading practice




Page 86
Regulator Responsibilities
 Assessing suitability of securities trading houses to
  participate within the market place.
 Monitor the business undertaken by securities trading
  houses, investment advisors & fund managers.
 Enforcement of laws and possible prosecution of security
  law violators.




Page 87
Financial Regulatory Authorities
      Country                     Regulatory Authority
Australia       Australian Securities & Investments Commission
                Prudential Regulatory Authority
Bahamas         Bahamas Central Bank
France          Commission des Operations de Bourse
                Banque de France
Hong Kong       Securities & Futures Commission
                Monetary Authority
Japan           Financial Supervisory Agency
                Financial Reconstruction Commission
Singapore       Monetary Authority of Singapore
UK              Financial Services Authority (FSA)
USA             Securities & Exchange Commission (SEC)
                US Commodity Futures Trading Commission
                National Futures Association


Page 88
Reporting Methods
A number of methods exist dependent on how the local
Regulator requires reporting to be effected
 Automatic forwarding of trade details by a computerised
  exchange requiring no additional reporting
 Automated message transmission by the member for
  confirmation/matching/instruction purposes part of which is
  used to satisfy transaction reporting requirements
 File feeds produced from Front Office/Back
  Office/Controlling systems and sent direct to Regulator




Page 89
Compliance
Compliance is the Bank’s internal regulator.
Responsibilities include:
 Ensuring compliance to rules of appropriate financial
  regulatory body
 Handling confidential information
 Ensure that personnel are adequately and properly
  licensed to operate in the marketplace
 Managing anti-money laundering regulations
 Monitoring Employee Personal Trading



Page 90
So far Covered
I.     Market Participants
II.    Static Data
III.   Trade Execution & Processing     XI.   Clearing & Custody
IV.    Trade Confirmation               XII. Trade & Position
                                             Accounting
V.     Trade Instruction
                                        XIII. Regulatory &
VI.    Instruction / Agent Matching           Compliance
VII. Trade Settlement
VIII. Position / Inventory Management
IX.    Fails & Fail Management
X.     Reconciliations



Page 91
Section Fourteen
Conclusions
Conclusions
 Reduce Settlement Cycles
 Increase Straight Through Processing for trades
 Increase use of central Counterparties
 Increase use of “Golden Source” static data
 Active management of collateral
                                 Minimise Risk
                                 Minimise Operational Cost
                                 Offer increased service to clients
                                 Manage increasing volumes
                                 Maximise internal efficiency



Page 93
Section Fifteen
References
Recommended Reading
 Michael Simmons
   Securities Operations – A Guide to Trade & Position Management
 Stephen Valdez
   An Introduction to Western Financial Markets
 David Dasey
   An Introduction to Equity Markets
 Moorad Choudhry
   An Introduction to Repo Markets
 Robert Hudsen
   Treasury Management
 Financial Engineering
   The Handbook of Equity Derivatives
 Oxford paperbacks
   Dictionary of Finance & Banking
Page 95
Industry Websites
 http://www.crestco.co.uk/            CREST
 http://www.dtcc.com/                 Depository Trust & Clearing Corporation
 http://www.euroclear.com/            Euroclear
 http://www.jasdaq.co.jp/index_en.jsp Japanese Securities Depository Centre
 http://www.isma.org/home.html        International Securities Market Associations
 http://www.bankofengland.co.uk/Links/setframe.html      Bank of England
 http://www.fsa.gov.uk/              Financial Services Authority
 http://www.sec.gov/                  Securities Exchange Commission
 http://www.nasdaq.com/               National Association of Securities Dealers
                                       Automated Quotations.
 http://www.amex.com/              American Stock Exchange
 http://www.londonstockexchange.com/London Stock Exchange
 http://www.lchclearnet.com/          London Clearing House
 http://www.liffe.com/                International Financial Futures & Options
                                       Exchange



Page 96
Industry Websites
 http://www.iosco.org/iosco.html        International Organ Securities Commission
 http://www.ipma.org.uk/                International Primary Market Association
 http://www.isda.org/index.html         International Swaps & Derivatives Association
 http://www.isla.co.uk/                 International Securities Lending Association
 http://www.isma.com/home.html          International Securities Market Association
 http://www.liba.org.uk/                London Investment Bank Association
 http://www.lsta.org/                   Loan Syndic Trading Association
 http://www.sia.com/                    Securities Industry Association
 http://www.securities-institute.org.uk Securities Institute
 http://dspace.dial.pipex.com/jhalsey/ Compliance Exchange
 http://www.world-exchanges.org/        Federation of Exchanges
 http://www.trioptima.com/tri/          OTC Derivatives termination service
 http://www.finanz-adressen.de/WE-fin-regulatory.html
                                         Financial Regulatory Authorities


Page 97
Industry Websites
 http://www.exchange-handbook.co.uk/Exchange Handbook
 http://www.investorwords.com/        Glossary
 http://www.stpforum.com/             STP Forum
 http://www.stpinfo.com/              STP Info
 http://www.afponline.org/            Association for Financial Professionals
 http://www.calpers.ca.gov/index.jsp?bc=/investments/straightthrough.xml
                                       Virtual Matching Utilities (VMUs);
 http://www.omgeo.com/                OMGEO
 http://www.sungard.com/              Sungard Systems




Page 98

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Life Cycle of a Trade in 40 Characters

  • 1. Life Cycle of a Trade Training Academy
  • 2. Introduction  Facilitator  Self  Course Outline  Break Timings  15 mins – Forenoon  45 mins – Lunch  15 mins – Afternoon  Expectations Page 2
  • 3. Expectations Static data How trade is booked Settlement and before settlement Trade booking and settlement Impact of incorrect settlement Pre-matching before a settlement Entire life of a trade Front office & middle office How trade is entered and how it is booked Page 3
  • 4. What is your Idea of Life Cycle of a trade ?? Page 4
  • 5. Section One The Market Participants
  • 6. The Market Participants - Facilitators  Brokers  Dealers  Investment Banks  Stock Exchanges  Agents  Securities Trading Organisations  Custodians  Clearing Banks  Regulators Page 6
  • 7. The Market Participants - Investors  Institutional Investors  Mutual Funds (Unit Trusts)  Pension Funds  Insurance Companies  Hedge Funds  Charities  Individual Investors Page 7
  • 9. Markets & Stock Exchanges A Market is an environment in which securities are bought and sold. Central to some market places is the Stock Exchange.  Trades executed over an Exchange are executed “On- Exchange” or “Exchange Traded”  Other trades executed over the telephone are “OTC” (Over the Counter) or Non-Exchange Traded  Each securities market has an associated and recognisable place to effect settlement  E.g. French Government Bonds traded on the Paris Bourse settle in Euroclear Page 9
  • 10. Stock Exchanges Region Country Financial Stock Exchange Centre Europe UK London London Stock Exchange (LSE) London Metal Exchange London International Financial Futures & Options Exchange (LIFFE) Germany Frankfurt Deutsche Bourse Spain Madrid Bolsa de Madrid Asia China Hong Kong Stock Exchange of Hong Kong Pacific Hong Kong Futures Exchange China Shenzhen Shenzhen Stock Exchange Shanghai Shanghai Stock Exchange Japan Tokyo Tokyo Stock Exchange Tokyo International Financial Futures Exchange (TIFFE) Singapore Singapore Stock Exchange of Singapore Singapore International Monetary Exchange (SIMEX) Australia Sydney Australian Stock Exchange (ASX) America USA New York New York Stock Exchange (NYSE) Chicago Chicago Stock Exchange Page 10
  • 11. Other Market Participants  Salespeople  Data Providers  Registrars  Coupon Paying Agents  Trade Matching Services  Settlement Instruction Communication Mechanisms Page 11
  • 12. Market Participants - Issuers Organisations occasionally need to raise cash/capital to expand their businesses by:  Selling part ownership issuing shares or equity  Borrowing cash from investors issuing debt in the form of bonds Type of Issuer Example Corporations Vodafone (UK) Sovereign Entities Kingdom of Denmark Local Governments City of London Government Agencies Federal National Mortgage Association Supranational Organisations International Bank for Reconstruction & Development (World Bank – IBRD) Page 12
  • 13. Where does Deutsche Bank fit? Deutsche covers multiple functions:  Broker  Dealer  Fund/Asset Manager  Investment Bank  Issuer  Global Custodian  Retail Bank Page 13
  • 14. So far Covered I. Market Participants Page 14
  • 16. What is Static Data? Static Data is the common term to describe the store of information used to determine the appropriate actions required for successful processing of each trade. For Example:  Trading Entities  Trading Books within each entity  Counterparties  Instruments  Currencies  Prices Page 16
  • 17. Sources of Static Data  Where possible, financial institutions try and create a core of “Golden Source” static data to avoid data conflicts in inter-dependent systems  Companies specialise in gathering and distributing financial data to institutions via:  Electronic File Feeds  Internet  Through on site terminals. Page 17
  • 18. Security Data Providers or Data Vendors  Reuters  Bloomberg  Telekurs  Rolfe & Nolan  SWIFT  DTCC  Alert Direct/OMGEO  Standard and Poors  Euroclear  Wallstreet  SIAC  NSCC Page 18
  • 19. Counterparty Static Data  Name, Address & Contact Details  Authorized Credit Limits  Related Companies  Standard Settlement Instructions  Date of account set up  Type of Institution  Documentation signed  Tax Status  Registered Representative  Confirmation Details  Fax, Telex, Electronic Trade Confirmation, SWIFT, Email Page 19
  • 20. Instrument Static Data  Type of instrument  Equity, Bond, Warrant, Derivative, Commodity  Issue  Short Name, Long Name, Size, Denomination, Issuer  Coupon Dates  Coupon Rate, Payment Characteristics - 30/360, A/360 etc  Alternative/External References,  ISIN, Common Code, RIC, Quick Code, Cusip etc  Exchange  Currency  Maturity Date  Factors Page 20
  • 21. Maintaining Static Data Incorrect static data causes many processing errors:  Delayed Confirmations  Unmatched Transactions  Settlement Failure  Incorrect Fee calculations  Incorrect Profit & Loss Calculation  Poor Reporting (Regulatory & risk impact)  Increased cost per transaction due to reduced STP Incorrect static data leads to reduced service and dissatisfied customers. Page 21
  • 22. Static Data Summary  Bad Static Data results in reduced service levels to clients due to processing hold-ups and possible trade failure  Bad Static Data impacts operational risk and increases the cost per trade processed  Bad Static Data contributes to poor internal & external reporting impacting risk & reputation  Static Data will continue to be an important dependency on the efficient processing of trades especially as the trade lifecycle window becomes smaller  STATIC DATA  Must be populated correctly within all of the relevant systems.  Must be obtained from a credible source as timely as possible. Page 22
  • 23. So far Covered I. Market Participants II. Static Data Page 23
  • 24. Section Three Trade Execution & Trades Processing
  • 26. What is a Trade?  A legal contract between two ‘counterparties’. A seller and a buyer.  The SELLER must deliver the commodity he has sold to the buyer.  The BUYER must pay the agreed purchase price on the agreed value date. Page 26
  • 27. The Front Office  Trading  Sales  Broking  Corporate Finance  Repo Desk Page 27
  • 28. Why Trade?  Speculate  Profit from price move or increase in value of the asset.  Accumulate  Benefit from dividend on shares and interest on bonds.  Hedging:  To speculate and accumulate.  To reduce risk. Page 28
  • 29. Trade Execution Trade execution tends to operate in one of three ways where sellers and buyers execute trades:  Trading Floor  Traditional method of trading – face to face on the trading floor of a Stock Exchange.  Computerised Exchanges  Established in the UK as part of the Big Bang in 1986. This term applied to the liberalization of the London Stock Exchange (LSE) when Trading was automated.  Telephone Page 29
  • 30. Trade Execution Furthermore Trades can be:  Quote Driven  Market Makers quote prices via computerised screens showing the level at which they are prepared to buy and sell with the intention of attracting business.  NASDAQ (US) SEAQ (UK)  Order Driven  Orders from sellers are matched with buyers’ orders electronically.  Xetra (Germany) SETS (UK) SEATS (Australia)  Electronic Communications Networks (ECN)  ECN’s operate on an electronic basis only.  Euro-MTS Brokertec Archipelago Page 30
  • 31. Trade Capture Regardless of the trade execution/origin, all trades must be recorded formally by the market participant.  To update a trading position for a specific security within a trading book  To update average price of the current trading position to enable the trader to calculate trading profit or loss  To allow trade detail to be sent through to the Back Office for trade processing and settlement  As part of Market & Regulatory Reporting requirements  To facilitate risk management Traders use complex trading systems to facilitate trading & position management, trade processing is usually done via Back Office processing systems. Page 31
  • 32. Front Office Trade Detail  Trading Book  Trade Date  Deal Time  Value Date  Operation (e.g. Buy/Sell, Lend/Borrow, In/Out)  Quantity  Instrument/Security  Price  Counterparty Page 32
  • 33. Trade Validation  Trade validation occurs to check if the trade information received in the Back office systems corresponds with the Front Office record.  Trade validation includes the checking of constituent static data information:  Examples include:  Is the security recognised on the system?  Is the Counterparty account recognised?  Is the Trader allowed to trade on the trading book?  Is the trading book valid to trade security x?  Is the value date a valid settlement date in the location of settlement?  Are the securities restricted? All detected errors must be investigated and corrected. Page 33
  • 34. Trade Enrichment  Trade enrichment exists to add specific trade data to the basic trade detail to allow downstream processing.  This data is not usually held in Front Office Trading systems.  This data can be added manually however in the STP environment the aim is to derive this automatically.  Examples include:  Calculation of cash values.  Regulatory Reporting required.  Trade Confirmation requirements.  Selection of custodian details.  Selection of Settlement Instructions and communication method. Page 34
  • 35. So far Covered I. Market Participants II. Static Data III. Trade Execution & Trades Processing Page 35
  • 37. Trade Confirmation/Agreement  Trade Confirmation/Affirmation is an important process required to reduce the risk of the traders P&L.  Until the counterparty acknowledges the trade detail the effect on the price or quantity of the trade is subject to change, impacting the traders book.  Trade agreement can be achieved through:  Sending trade confirmations to the counterparty.  Receiving trade confirmations from the counterparty.  Trade or Contract Matching.  Trade Affirmation. Page 37
  • 38. Trade Matching Trade Matching generally applies to mandatory electronic matching of trade details.  Both parties are required to input details to a central matching facility.  Matching results (i.e. matched, unmatched) are provided by the trade matching facility to both parties.  Examples include:  Omgeo Central Trade Manager (CTM).  TRAX (Internationally traded debt & securities).  Depository Trust & Clearing Corporation (DTCC)  National Securities Clearing Corporation’s Trade Matching Service. (NSCC) Page 38
  • 39. Trade Affirmation Trade Affirmation relates to the electronic matching of trade details typically between securities institutions and Institutional clients.  Trade details are input by the securities house and sent to a trade affirmation facility.  The Trade affirmation central hub sends on the message.  The institutional client agrees (affirms) or disagrees and the response is sent back to the securities house.  Both parties must subscribe to the service.  Examples include:  Omgeo’s Oasys Global system.  FIX – (Global)  Oasys Domestic - (US)  DTC ID (Institutional Delivery) – (US) Page 39
  • 40. Summary Basic Principles  The longer a trade’s detail remains unchecked after trade date, the greater the risk of price movement and P&L impact.  Trade confirmation/matching messages should be issued as soon as possible after trade validation.  Timely and accurate confirmation generation is a major client service consideration.  Prompt actioning of all confirmation discrepancies reduces trade risk. Page 40
  • 41. So far Covered I. Market Participants II. Static Data III. Trade Execution & Processing IV. Trade Confirmation Page 41
  • 43. Settlement Instructions Settlement Instructions are used to communicate the movement of securities and cash to the custodian.  Trade Agreement confirms the commercial details of the trade.  Settlement Instructions indicate the commercial details of the trade AND the location and account details for the cash and security movements. (Settlement Details). Page 43
  • 44. Instruction Content Settlement Instructions tell the custodian/Agent to carry out precise commands such as:  The quantity of securities to be received or delivered.  The net settlement value to be paid or received.  From whom securities will be received.  To whom payment must be made.  From whom payment will be received.  To whom securities must be delivered.  On which date to carry out these instructions. Page 44
  • 45. Instruction Communication Methods S.W.I.F.T. Proprietary Messaging  CREST  CREST  DTC  DTC  Euroclear  Euclid (for Euroclear)  Clearstream  Cedcom (for Clearstream)  Agent Banks  Custodians Page 45
  • 46. So far Covered I. Market Participants II. Static Data III. Trade Execution & Processing IV. Trade Confirmation V. Trade Instruction Page 46
  • 48. Why do we match instructions? To reduce settlement risk by:  Increasing the chances of trade settlement on value date  Resolving differences between trades and counterparties  Enabling accurate funding of cash in nostro accounts  Managing stock inventory in depositories Page 48
  • 49. Matching at The Settlement Agent Once Instructions have been received at the Custodian, the next lifecycle steps include:  Instruction Matching  Custodian attempt to match the instruction to the counterparty instruction.  Status Update  Attachment of the current status of the instruction. (matched/unmatched/unknown).  Unmatched Resolution  Investigation and resolution of non-matching instructions.  Trade Settlement  Updating the current status within the securities trading organisation’s books and records. Page 49
  • 50. Instructions Matching: Example 1 Instructions sent in by Securities House and Counterparty. 2 Instruction matching occurs. 3 Status is recorded. 4 Instruction Status (Matched/Unmatched) is sent back to both parties. Page 50
  • 51. So far Covered I. Market Participants II. Static Data III. Trade Execution & Processing IV. Trade Confirmation V. Trade Instruction VI. Instruction / Agent Matching Page 51
  • 53. Settlement Terminology Trade settlement is the act of exchanging securities and cash between buyer and seller.  Value Date / Contractual Settlement Date.  Actual Settlement  Value Date and Settlement Date will be the same in the majority of trade settlement cases.  A percentage of trades fail to settle on value date and will settle on another date referred to as the actual settlement date. Page 53
  • 54. Settlement Considerations How to ensure trade settlement  Ensure the seller holds the required level of securities at the correct custodian.  Some securities can settle at more than one location.  Ensure the purchaser has sufficient cash to make the payment.  The purchaser may aggregate balances over a number of accounts, the total amount must cover the amount required. (Funding).  The purchaser may have a credit agreement with the custodian who will cover the cash shortfall. (Secured credit line/Overdraft).  The purchaser may have a collateral agreement whereby collateral is held in the account to offset any non return of funds. (Margin) Page 54
  • 55. Types of Settlement  Full Settlement  Partial Settlement  Securities Only  Cash Only  Cross Currency Settlement  Net Settlement Page 55
  • 56. Summary Timely settlement of trades is an important part of the Trade Lifecycle with implications across the following areas:  Inventory Management  Cash Management  Settlement Risk  Cost Management  Firm Reputation Page 56
  • 57. So far Covered I. Market Participants II. Static Data III. Trade Execution & Processing IV. Trade Confirmation V. Trade Instruction VI. Instruction / Agent Matching VII. Trade Settlement Page 57
  • 59. Inventory Management Management of the stock holding is an integral part of trade settlement:  Inventory Management ensures:  The correct amount of securities (nominal) are available  At the correct location (depot).  At the correct time (on value date). Page 59
  • 60. Methods of Inventory Management If securities are unavailable we can consider the following:  Internal Book Transfer.  Borrow securities from another firm account same depot.  Realignment.  Borrow securities from another firm account different depot.  Stock Borrow Loan Trade.  Borrow the securities from the market.  Autoborrow.  Borrow the securities from the custodian/central depository.  Execute a Repurchase Agreement (Repo)  Do nothing and let the trade fail. Page 60
  • 61. Inventory & Funding Management Page 61
  • 62. Automated Lending & Borrowing Service provided by large Custodians and Central Security Depositories:  Borrowers  Borrow required securities automatically.  Borrow certain types of security automatically i.e. Spanish Bonds.  Borrow upon request.  Sometimes used as a last resort due to the cost.  Lenders  Lend all securities automatically.  Lend certain types of security automatically.  Lend upon request. Page 62
  • 63. How do Trades & Positions get updated?  Automated Updates  Instruction statuses are sent in by the custodian (fully settled, partially settled, failed etc).  The Securities Trading House automatically loads this information into the settlements systems.  The system attempts to locate the relevant trade in its internal books and records.  Once found it records the status update against the transaction.  It will also automatically update the relevant security positions and balances reflecting the delivery or receipts.  Manual Updates  In some cases it may be necessary to settle trade manually and a settlements specialist may manually record the update against the trade record. Page 63
  • 64. So far Covered I. Market Participants II. Static Data III. Trade Execution & Processing IV. Trade Confirmation V. Trade Instruction VI. Instruction / Agent Matching VII. Trade Settlement VIII. Position / Inventory Management Page 64
  • 65. Section Nine Fails & Fail Management
  • 66. Failing Trades and their Impact  A failed trade is any securities transaction that does not settle on value date.  The buyer and seller are impacted by settlement failure:  Unable to use the cash to fund other security purchases.  Unable to lend on money markets and earn credit interest on cash.  Unable to pay off existing overdraft/debt.  Unable to use securities required for an onward delivery causing a break in the chain.  Risk impact due to movement in the market causing a change in the value of securities. (mark to market) Page 66
  • 67. Why Trades Fail  Instructions not received by custodian  Instructions remain unmatched on value date  Insufficient cash, collateral, credit line  Insufficient securities Page 67
  • 68. The Importance of Managing Fails  Fails will have cash implications  Interest claims on fails to receive.  Interest expense on fails to deliver.  Fails make the reconciliation of corporate actions difficult which can lead to material losses  Regulatory Impact - In some markets fines are imposed for late trade settlement  Australia – Fines are imposed daily from value date to settlement date for trades executed on the Australian Stock Exchange.  UK - Fines are imposed by CREST from a member’s failure to achieve pre-defined settlement targets. Page 68
  • 69. Interest Claims  An interest claim is compensation from the failing party to for the loss of cash interest or use of securities.  Failed trades are monitored to determine the reason for failure and enable the interest claim to be executed against the counterparty.  Some marketplaces (e.g. ISMA) have minimum claimable interest recommendations and deadlines by which claims must be issued.  Back Office Settlements add immense value by actively monitoring instruction statuses and helping to accurately fund cash shortfalls or short positions.  In some Securities Trading Houses, if the Firm Trader is at fault then the cost of the fail can be directly attributed to their book, impacting their P&L. Page 69
  • 70. So far Covered I. Market Participants II. Static Data III. Trade Execution & Processing IV. Trade Confirmation V. Trade Instruction VI. Instruction / Agent Matching VII. Trade Settlement VIII. Position / Inventory Management IX. Fails & Fail Management Page 70
  • 72. What are Reconciliations  Reconciliations exist to check the accuracy of the firms books and records:  Internally between systems and departments  Externally where securities and cash are held.  A Reconciliation Break is a discrepancy between one record and another  All breaks should be investigated, accounted for and corrected to ensure continued integrity  Automation of reconciliation reporting facilitates timely investigation and resolution of breaks on a daily basis Page 72
  • 73. Why do we monitor reconciliations?  Regulatory  Managing Risk  Corporate Actions Types of Reconciliations  Position Reconciliations  Trade Reconciliations  System Reconciliations Page 73
  • 74. So far Covered I. Market Participants II. Static Data III. Trade Execution & Processing IV. Trade Confirmation V. Trade Instruction VI. Instruction / Agent Matching VII. Trade Settlement VIII. Position / Inventory Management IX. Fails & Fail Management X. Reconciliations Page 74
  • 76. Types of Custodian 1 Term Description Example Custodian An organisation that holds securities Deutsche Bank and cash on its clients’ behalf and Domestic Custody may effect trade settlement on its Services clients’ behalf. Global Custodian As per custodian, but has a network State Street of local (or sub-custodians) that hold Citigroup securities and cash and effect trade settlement on behalf of the global BoNY custodian. Paribas Local Custodian A custodian that operates within a Credit Lyonnais Paris specific financial centre. Banco Espirito Santo Lisboa Sub-Custodian A custodian within a Global Citibank Milan Custodian’s network of custodians. Citibank Madrid Page 76
  • 77. Types of Custodian 2 Term Description Examples Central Securities An organisation that hold securities, DTC (USA) Depository (CSD). normally in book entry form; usually CREST (UK & Eire) the place of settlement, effected through book transfer. JASDEC (JPY) A CSD that handles domestic CCASS (HK) securities of the country in which it is located. National Central Securities Depository (NCSD) International A CSD that handles domestic and Euroclear Central Securities international securities. (Brussels) Depository (ICSD) Only two organisations are Clearstream recognised as ICDS’s. (Luxembourg) Settlement Agent An organisation that effects the Citibank Milan Page 77 exchange of securities and cash on Citibank Madrid
  • 78. So far Covered I. Market Participants II. Static Data III. Trade Execution & Processing IV. Trade Confirmation V. Trade Instruction VI. Instruction / Agent Matching VII. Trade Settlement VIII. Position / Inventory Management IX. Fails & Fail Management X. Reconciliations XI. Clearing & Custody Page 78
  • 79. What is a Corporate Action? Any action by an Issuer which may affect the investor:  The distribution of benefits to existing shareholders or bondholders  Coupon Payments  Cash Dividends  Stock Dividends  A change in the structure of an existing security  Stock Split  Bonus Shares  A notification that may or may not require a response from the securities owner  Annual Meeting  Voting Rights Page 79
  • 80. Section Twelve Trade & Position Accounting
  • 81. Controlling The accounting group within the bank is responsible for correctly recording and monitoring all of the financial transactions occurring within the Securities Trading House: Deutsche Bank Controllers include:  Legal Entity Controller (LEC)  Responsible for DB Companies.  Business Area Controller (BAC)  Responsible for product lines and the Business.  Central Functions – Risk Controlling  Responsible for Managing Risk across the all divisions centrally. Page 81
  • 82. Controlling Responsibilities  Monitor Stock/Security Positions  Monitor Cash Balances  Track Firm Books and Records  Create Good Processes  Create Controls  Reconcile Trade Data  Reconcile Cash Flow  Reconcile all Journal activity Page 82
  • 83. Example Control Reports  Reconciliations  Profit and Loss Statement (P&L)  Balance Sheet Reporting (BS)  Buy and Hold Reporting (B&H)  Management Information Reporting (MIS)  Credit Risk Reporting (CRES) Page 83
  • 84. So far Covered I. Market Participants II. Static Data III. Trade Execution & Processing XI. Clearing & Custody IV. Trade Confirmation XII. Trade & Position Accounting V. Trade Instruction VI. Instruction / Agent Matching VII. Trade Settlement VIII. Position / Inventory Management IX. Fails & Fail Management X. Reconciliations Page 84
  • 85. Section Thirteen Regulatory & Compliance Responsibilities
  • 86. Regulators Regulatory authorities exist within the securities industry to ensure:  All business undertaken within the marketplace is done in the proper manner  To protect investors who are participants within the marketplace  Guard the reputation and integrity of the marketplace  Monitor activity which fails outside of normal business trading practice Page 86
  • 87. Regulator Responsibilities  Assessing suitability of securities trading houses to participate within the market place.  Monitor the business undertaken by securities trading houses, investment advisors & fund managers.  Enforcement of laws and possible prosecution of security law violators. Page 87
  • 88. Financial Regulatory Authorities Country Regulatory Authority Australia Australian Securities & Investments Commission Prudential Regulatory Authority Bahamas Bahamas Central Bank France Commission des Operations de Bourse Banque de France Hong Kong Securities & Futures Commission Monetary Authority Japan Financial Supervisory Agency Financial Reconstruction Commission Singapore Monetary Authority of Singapore UK Financial Services Authority (FSA) USA Securities & Exchange Commission (SEC) US Commodity Futures Trading Commission National Futures Association Page 88
  • 89. Reporting Methods A number of methods exist dependent on how the local Regulator requires reporting to be effected  Automatic forwarding of trade details by a computerised exchange requiring no additional reporting  Automated message transmission by the member for confirmation/matching/instruction purposes part of which is used to satisfy transaction reporting requirements  File feeds produced from Front Office/Back Office/Controlling systems and sent direct to Regulator Page 89
  • 90. Compliance Compliance is the Bank’s internal regulator. Responsibilities include:  Ensuring compliance to rules of appropriate financial regulatory body  Handling confidential information  Ensure that personnel are adequately and properly licensed to operate in the marketplace  Managing anti-money laundering regulations  Monitoring Employee Personal Trading Page 90
  • 91. So far Covered I. Market Participants II. Static Data III. Trade Execution & Processing XI. Clearing & Custody IV. Trade Confirmation XII. Trade & Position Accounting V. Trade Instruction XIII. Regulatory & VI. Instruction / Agent Matching Compliance VII. Trade Settlement VIII. Position / Inventory Management IX. Fails & Fail Management X. Reconciliations Page 91
  • 93. Conclusions  Reduce Settlement Cycles  Increase Straight Through Processing for trades  Increase use of central Counterparties  Increase use of “Golden Source” static data  Active management of collateral  Minimise Risk  Minimise Operational Cost  Offer increased service to clients  Manage increasing volumes  Maximise internal efficiency Page 93
  • 95. Recommended Reading  Michael Simmons  Securities Operations – A Guide to Trade & Position Management  Stephen Valdez  An Introduction to Western Financial Markets  David Dasey  An Introduction to Equity Markets  Moorad Choudhry  An Introduction to Repo Markets  Robert Hudsen  Treasury Management  Financial Engineering  The Handbook of Equity Derivatives  Oxford paperbacks  Dictionary of Finance & Banking Page 95
  • 96. Industry Websites  http://www.crestco.co.uk/ CREST  http://www.dtcc.com/ Depository Trust & Clearing Corporation  http://www.euroclear.com/ Euroclear  http://www.jasdaq.co.jp/index_en.jsp Japanese Securities Depository Centre  http://www.isma.org/home.html International Securities Market Associations  http://www.bankofengland.co.uk/Links/setframe.html Bank of England  http://www.fsa.gov.uk/ Financial Services Authority  http://www.sec.gov/ Securities Exchange Commission  http://www.nasdaq.com/ National Association of Securities Dealers Automated Quotations.  http://www.amex.com/ American Stock Exchange  http://www.londonstockexchange.com/London Stock Exchange  http://www.lchclearnet.com/ London Clearing House  http://www.liffe.com/ International Financial Futures & Options Exchange Page 96
  • 97. Industry Websites  http://www.iosco.org/iosco.html International Organ Securities Commission  http://www.ipma.org.uk/ International Primary Market Association  http://www.isda.org/index.html International Swaps & Derivatives Association  http://www.isla.co.uk/ International Securities Lending Association  http://www.isma.com/home.html International Securities Market Association  http://www.liba.org.uk/ London Investment Bank Association  http://www.lsta.org/ Loan Syndic Trading Association  http://www.sia.com/ Securities Industry Association  http://www.securities-institute.org.uk Securities Institute  http://dspace.dial.pipex.com/jhalsey/ Compliance Exchange  http://www.world-exchanges.org/ Federation of Exchanges  http://www.trioptima.com/tri/ OTC Derivatives termination service  http://www.finanz-adressen.de/WE-fin-regulatory.html Financial Regulatory Authorities Page 97
  • 98. Industry Websites  http://www.exchange-handbook.co.uk/Exchange Handbook  http://www.investorwords.com/ Glossary  http://www.stpforum.com/ STP Forum  http://www.stpinfo.com/ STP Info  http://www.afponline.org/ Association for Financial Professionals  http://www.calpers.ca.gov/index.jsp?bc=/investments/straightthrough.xml Virtual Matching Utilities (VMUs);  http://www.omgeo.com/ OMGEO  http://www.sungard.com/ Sungard Systems Page 98