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Agile
Agile Project Management (APM)
Content
▪ What Is Agile?

▪ Characteristics of Successful Agile Projects.
▪ Agile Lifecycle (Phases).
▪ Envision Phase.

▪ Speculate Phase.
▪ Explore Phase.
▪ Adapt Phase.
▪ Close Phase.
▪ Risks With Agile.
What is Agile?
▪ Agile project management is the process by which projects can be managed and
implemented in small chunks of work.
▪ Agile project deliver values to the business in frequent small deliveries of product
called features.
What is Agile?
“With Agile project items is created via a small logical chunks of work called
iterations or sprints.”
Suitable Agile Projects
▪ IT and non-IT.
▪ Facility moves.
▪ Company reorganization.
▪ Changing business processes.

▪ Projects with short production and implementation times.
Characteristics of Successful Agile Projects
▪ 4-12 week sprints.
▪ Face to face.
▪ Co-location.
▪ Sponsor committed to Agile.

▪ Requirements change anticipated and accommodated.
Other Items Required
▪ Vision .
▪ Universally understood project lifecycle.
▪ Requirements must be understood.
▪ Shared and managed schedule.

▪ Dedicated team.
▪ Communication is critical.
Agile Lifecycle (Phases)
▪ Envision.
▪ Speculate.
▪ Explore.
▪ Adapt.

▪ Close.
The Envision Phase
“Envision phase provides the foundation for the project”.
▪ Determine what you will build.
▪ Determine team members.
▪ Establish team values and norms.
Envision Phase Deliverables
▪ Project charter.
▪ Defined stakeholders.
▪ Collaboration tools.
▪ Team norms.
Envision Phase Outputs
▪ Documented project charter.
▪ Defined stakeholders.
▪ Collaboration tools setup.
▪ Team norms.
The Project Charter
▪ Boundaries for the project.
▪ Product Vision.
▪ Target customer, benefits.
▪ Project manager.

▪ Level of authority given to the project manager.
Collaboration Tools
▪ Easy communication.
▪ Track and report status.
▪ Facilitate joint feature development.
▪ Push information out to team.
Examples of Collaboration Tools
▪ Size of the project.
▪ Number of stakeholders and amount of collaboration desired.
Team Norms
▪ How they will work together.
▪ Where they will work.
Example of Team Norms
▪ Actively listen.
▪ Attack the problem, not the person.
▪ Seek to understand.
▪ Focus on the current sprint.

▪ If you see a problem, say something.
▪ Engage in daily meetings.
Example of Team Norms
▪ Solve problems with your peer.
▪ Email is not to solve problems.
▪ No texting during meetings.
▪ Be respectful.

▪ Have the project as your first priority.
▪ Share and respect roles and responsibilities.
The Speculate Phase
“The primary purpose of the speculate phase is for the business and technical
teams to identify the features for this iteration”.
▪ Feature-based delivery plan.
▪ Estimates.
▪ Risks to manage.
The Speculate Phase Deliverables
▪ Requirements.
▪ Features to be developed.
▪ Effort estimates.
▪ Risks by feature.
Speculate Phase Considerations
▪ News features.
▪ Features from the backlog list.
▪ Features not completed from the prior sprint.
Features
▪ A feature is a small client valued function expressed in a form (action & result)
that allows the user to satisfy a business objective or need.
▪ A feature is similar to requirements but instead focuses on a specific business
need.
Examples of Features
▪ Calculate tax for supplies ordered.
▪ Display the name and address of buyer.
▪ Display the shipping name and address on the invoice.
▪ Enroll a student in a course.

▪ Track course completions.
With a Complete Set of Features
▪ Review and prioritize.
▪ Ask Questions.
▪ Add features.
▪ Discuss features for a future project.
Using Agreed Features
▪ Estimate the work effort.
▪ Verify estimates are accurate.
▪ Develop the Iteration, Milestone and Release Plan.
Iteration, Milestone, and Release Plan
▪ Lists all features.
▪ When features will be completed.
▪ When features will be implemented.
The Explore Phase
“This Phase is about…”.
▪ Collaboration.
▪ Daily stand-up meetings.
▪ Peer reviews.

▪ Daily interactions.
▪ Testing.
The Stand-Up Meeting
“It should be around 15 minutes long 30 minutes max, each team member shares:”
▪ What was achieved yesterday.
▪ What is planned for today.
▪ Any help needed to progress work.

▪ Not for resolving issues.
Project Manager at Stand-Ups
▪ An observer.
▪ Watch for issues.
▪ Remove roadblocks.
▪ Ensure risks are decreasing over time.

▪ Listen carefully.
▪ Protect and enhance productivity.
▪ Handle organizational distractions.
Project Manager's Control Mechanism
▪ Track progress.
▪ Use a feature board.
▪ Find out why any features are late.
▪ Make adjustments quickly.
Don't Let Time Get Away
▪ Timekeeping is essential.
▪ Maintain the sprint schedule.
▪ End the phase on time.
The Adapt Phase
▪ Review what has been delivered.
▪ Compare to your plan.
▪ Discuss what is and is not working.
▪ Agree to changes.

▪ Review the product with customer.
▪ Confirm if working as expected.
▪ Validate business benefits.
The Adapt Phase Activities
▪ Final review of features.
▪ Reflection on performance.
▪ Capture lessons.
▪ Adjust future sprint plans.
Typical Adjustments
▪ Adding or removing features.

▪ Adjusting estimates.
▪ Reprioritizing estimates.
▪ Modifying the daily stand-up agenda.

▪ Changing team members.
▪ Updating the risk register.
▪ Modifying processes.
▪ Adding processes, if essential.
Close Phase
▪ Ensure all deliverables are completed.
▪ Finalize lessons learned.
Close Phase Activities
▪ Ensuring vendors are paid and payments received.
▪ Reconciling financials.
▪ Redeploy people to other projects or work activities.
▪ Communicating the overall project results.

▪ Ensure business benefits are monitored and achieved.
Risks With Agile
▪ Larger teams.
▪ Too ambitious a schedule.
▪ Not having decision makers on the team.

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Understanding Agile Project Management (APM)

  • 2. Content ▪ What Is Agile? ▪ Characteristics of Successful Agile Projects. ▪ Agile Lifecycle (Phases). ▪ Envision Phase. ▪ Speculate Phase. ▪ Explore Phase. ▪ Adapt Phase. ▪ Close Phase. ▪ Risks With Agile.
  • 3. What is Agile? ▪ Agile project management is the process by which projects can be managed and implemented in small chunks of work. ▪ Agile project deliver values to the business in frequent small deliveries of product called features.
  • 4. What is Agile? “With Agile project items is created via a small logical chunks of work called iterations or sprints.”
  • 5. Suitable Agile Projects ▪ IT and non-IT. ▪ Facility moves. ▪ Company reorganization. ▪ Changing business processes. ▪ Projects with short production and implementation times.
  • 6. Characteristics of Successful Agile Projects ▪ 4-12 week sprints. ▪ Face to face. ▪ Co-location. ▪ Sponsor committed to Agile. ▪ Requirements change anticipated and accommodated.
  • 7. Other Items Required ▪ Vision . ▪ Universally understood project lifecycle. ▪ Requirements must be understood. ▪ Shared and managed schedule. ▪ Dedicated team. ▪ Communication is critical.
  • 8. Agile Lifecycle (Phases) ▪ Envision. ▪ Speculate. ▪ Explore. ▪ Adapt. ▪ Close.
  • 9. The Envision Phase “Envision phase provides the foundation for the project”. ▪ Determine what you will build. ▪ Determine team members. ▪ Establish team values and norms.
  • 10. Envision Phase Deliverables ▪ Project charter. ▪ Defined stakeholders. ▪ Collaboration tools. ▪ Team norms.
  • 11. Envision Phase Outputs ▪ Documented project charter. ▪ Defined stakeholders. ▪ Collaboration tools setup. ▪ Team norms.
  • 12. The Project Charter ▪ Boundaries for the project. ▪ Product Vision. ▪ Target customer, benefits. ▪ Project manager. ▪ Level of authority given to the project manager.
  • 13. Collaboration Tools ▪ Easy communication. ▪ Track and report status. ▪ Facilitate joint feature development. ▪ Push information out to team.
  • 14. Examples of Collaboration Tools ▪ Size of the project. ▪ Number of stakeholders and amount of collaboration desired.
  • 15. Team Norms ▪ How they will work together. ▪ Where they will work.
  • 16. Example of Team Norms ▪ Actively listen. ▪ Attack the problem, not the person. ▪ Seek to understand. ▪ Focus on the current sprint. ▪ If you see a problem, say something. ▪ Engage in daily meetings.
  • 17. Example of Team Norms ▪ Solve problems with your peer. ▪ Email is not to solve problems. ▪ No texting during meetings. ▪ Be respectful. ▪ Have the project as your first priority. ▪ Share and respect roles and responsibilities.
  • 18. The Speculate Phase “The primary purpose of the speculate phase is for the business and technical teams to identify the features for this iteration”. ▪ Feature-based delivery plan. ▪ Estimates. ▪ Risks to manage.
  • 19. The Speculate Phase Deliverables ▪ Requirements. ▪ Features to be developed. ▪ Effort estimates. ▪ Risks by feature.
  • 20. Speculate Phase Considerations ▪ News features. ▪ Features from the backlog list. ▪ Features not completed from the prior sprint.
  • 21. Features ▪ A feature is a small client valued function expressed in a form (action & result) that allows the user to satisfy a business objective or need. ▪ A feature is similar to requirements but instead focuses on a specific business need.
  • 22. Examples of Features ▪ Calculate tax for supplies ordered. ▪ Display the name and address of buyer. ▪ Display the shipping name and address on the invoice. ▪ Enroll a student in a course. ▪ Track course completions.
  • 23. With a Complete Set of Features ▪ Review and prioritize. ▪ Ask Questions. ▪ Add features. ▪ Discuss features for a future project.
  • 24. Using Agreed Features ▪ Estimate the work effort. ▪ Verify estimates are accurate. ▪ Develop the Iteration, Milestone and Release Plan.
  • 25. Iteration, Milestone, and Release Plan ▪ Lists all features. ▪ When features will be completed. ▪ When features will be implemented.
  • 26. The Explore Phase “This Phase is about…”. ▪ Collaboration. ▪ Daily stand-up meetings. ▪ Peer reviews. ▪ Daily interactions. ▪ Testing.
  • 27. The Stand-Up Meeting “It should be around 15 minutes long 30 minutes max, each team member shares:” ▪ What was achieved yesterday. ▪ What is planned for today. ▪ Any help needed to progress work. ▪ Not for resolving issues.
  • 28. Project Manager at Stand-Ups ▪ An observer. ▪ Watch for issues. ▪ Remove roadblocks. ▪ Ensure risks are decreasing over time. ▪ Listen carefully. ▪ Protect and enhance productivity. ▪ Handle organizational distractions.
  • 29. Project Manager's Control Mechanism ▪ Track progress. ▪ Use a feature board. ▪ Find out why any features are late. ▪ Make adjustments quickly.
  • 30. Don't Let Time Get Away ▪ Timekeeping is essential. ▪ Maintain the sprint schedule. ▪ End the phase on time.
  • 31. The Adapt Phase ▪ Review what has been delivered. ▪ Compare to your plan. ▪ Discuss what is and is not working. ▪ Agree to changes. ▪ Review the product with customer. ▪ Confirm if working as expected. ▪ Validate business benefits.
  • 32. The Adapt Phase Activities ▪ Final review of features. ▪ Reflection on performance. ▪ Capture lessons. ▪ Adjust future sprint plans.
  • 33. Typical Adjustments ▪ Adding or removing features. ▪ Adjusting estimates. ▪ Reprioritizing estimates. ▪ Modifying the daily stand-up agenda. ▪ Changing team members. ▪ Updating the risk register. ▪ Modifying processes. ▪ Adding processes, if essential.
  • 34. Close Phase ▪ Ensure all deliverables are completed. ▪ Finalize lessons learned.
  • 35. Close Phase Activities ▪ Ensuring vendors are paid and payments received. ▪ Reconciling financials. ▪ Redeploy people to other projects or work activities. ▪ Communicating the overall project results. ▪ Ensure business benefits are monitored and achieved.
  • 36. Risks With Agile ▪ Larger teams. ▪ Too ambitious a schedule. ▪ Not having decision makers on the team.