Time management & think out side the box

1. Strategies to effectively manage your time

6. Benefits of time management
 Reduce stress and frustrations
 Improves performance and job satisfaction
 More time to enjoy life
 Have control over your life through planning
 Get a sense of achievement

8. 20%
80:20 Rule
80%
 Pareto’s Principle:
 80% of results are achieved with only 20% of the effort
 Focus your time and energy on the high impact tasks
to achieve the greatest benefit possible
 If you have achieved your expected outcome and done
what needs to be done, then you may not need to do
80% of the task

9. Goal Setting
 To avoid the pitfalls of confusion and lack of
motivation, you have to clarify what you want to achieve
 SMART goal setting guidelines :
 Specific - Have you clearly defined your goal?
 Measurable - How do you know if you are making progress?
 Achievable - Is your goal really achievable? Be ambitious but
honest.
 Rewarding - Is your goal something you are willing to make
sacrifices for?
 Timely - Is your goal achievable in a meaningful timeframe?
 Write your goals down and be familiar with them

10. Planning
 Write down appointments, classes, and meetings on a
book or chart
 First thing in the morning, check what's ahead for the
day
 If you fail to plan, you plan to fail and you will waste a
lot of precious time while failing
“Action without planning is the cause of every failure .”
Alex MacKenzie

11. Prioritized To-Do List
 Write down all the tasks you need to complete
 Break large tasks into their component elements
 Allocate priorities from A (very important, or very
urgent) to E (unimportant, or not at all urgent)
 You need to differentiate between urgency and
importance
 Rewrite the list in priority order
 Take action immediately and finish them one by one
 This helps you to focus on the important jobs first

12. Urgent versus Important
 Important activities have an outcome that leads to
the achievement of your goals
 Urgent activities demand immediate attention, and
are usually associated with the achievement of
someone else’s goals, or with an uncomfortable
problem or situation that needs to be resolved

18. Prioritization
 The Pickle Jar theory:
 if you start by putting stones into a
pickle jar, then pebbles and then sand,
you will fit more into the pickle jar
than if you do it the other way round
 focus on the big, important tasks
 have plenty of time left over to do other
less important activities as well as the
things that you enjoy

19. Top Four
 Identify your top 4 tasks for the week and for each day
 Physically write them out, to give them a tangible form
 Put your top four tasks in priority order
 Complete the first one on the list before starting
anything else
 You need clear goals in your life to decide the top
4, and motivation to complete the task

20. Procrastination (
 What is procrastination?
 Putting off things that we should be doing
 Avoid high priority, challenging tasks
 Seek comfort in doing tasks you know you're capable of
completing

21. Overcome Procrastination
 Recognize that you are procrastinating
 Work out why you are procrastinating
 Ways to overcome:
 Find a small part of the task you can do right now
 Identify the emotion associated with doing it
 Face your fears and the risks head-on

22. Using your time Twice
 Doing two activities simultaneously
 Productivity and efficiency are not being sacrificed
 For example:
 Read or study while using public transportation
 Listen to the radio while driving
 Use home exercise equipment in front of the TV

23. Learn to say NO
 Do not say yes when you don't have the time,
motivation, interest or skills to do the task
 Say “no” to tasks that have little impact on your targets
 Prevent stress
 Avoid overworking

30. Did you
know

31. There are 6 billion
people in the world

32. You are one of the 6 billion people in
the world

33. In the entire universe we
are all different neither of
us are the same, in other
words we are all unique we
like different things

34. I can describe it in one word
DIFFERENT
BE YOUR OWN
PERSON
UNIQUE
INDIVIDUA
L

35. How many times has anyone said that
to you?
I
give
up!

36. Think 'Outside of the Box'
 I can’t understand why people are frightened of new
ideas. I’m frightened of the old ones. -John Cage
 If you always do what you always did, you will always
get what you always got. -Albert Einstein
 The best way to predict the future is to invent it. -Alan
Kay
 I have not failed. I’ve just found 10,000 ways that won’t
work. -Thomas Edison
 If you can dream it, you can do it. -Walt Disney

37. Thank you for your time
Dr. Ahmed ellewa