The document is a handbook for group leaders at the British English Olympics 2012 being held at Bradfield College. It provides information about the centre, including a map and contact details. It outlines the sample programme, arrival information, meal times and menus. Details are given about the accommodation, including house layouts and rules. Safety information is provided regarding fire procedures, security, and prohibited areas. Guidelines are outlined for excursions, student welfare, and departure.

1. Group Leader
Handbook
2012

2. Contents:
3‐4 —Welcome!
5—Centre Information
6—Centre Map
7‐8— Sample Programme
9—Arrival information & Meal times
10‐12—Food Menu
13‐14 —Accommodation
15—Campus Rules and Safety
16—Security & Damage
17—Boys & Girls, Computer Rooms, Out of Bounds Areas & Bathrooms
18—On Excursions
19—Pre‐departure
20—Departure
21—Student Welfare
22—Contact Information
2

3. welcome!
Welcome
ISIS Education Group are delighted to welcome you to the British English
Olympics 2012, which we are sure will prove to be an exciting, challenging, and
rewarding 2 weeks. We hope that students and teachers will both enjoy and
learn from the event and will return home having made new friends,
experienced new places and learnt about British history, life and culture.
The BEO ethos aims to create an environment of high expectations where each
and every student is encouraged to believe in themselves, to be inquisitive, to
discover their potential, develop leadership skills and expand their self‐reliance.
We aim to inspire the students to become confident, contributing and caring
members of the new global community and encourage a greater
understanding of the complexities of global issues. We hope that through
participation in the BEO all of you will embrace and develop the Olympic spirit
of community, fraternity and fellowship and that these values remain with you Why choose ISIS?
for life.
Over the past 20 years we have welcomed over 200 000 stu‐
We wish you well in your endeavours and look forward to welcoming you to the dents to the UK from Latin America, Europe, the Middle East,
UK in April 2012. Asia and Africa who have enjoyed our high quality language pro‐
grammes in a safe, secure and supportive environment.
Good luck,
We have carefully selected the best locations with great facilities
David Brown (Director ISIS Education Group) which provide the perfect environment for your students to en‐
Matthew Hird (Director BEO) joy their stay in the UK.
We are confident that through working together we will provide
an unforgettable experience for everyone involved.
3

4. Welcome!
Our aim is to provide students with a safe, fun, friendly and structured environment in
which to improve their knowledge of the English language and the world around them
while experiencing at first hand some of the UK’s best cultural heritage and enjoying a
wealth of activities. All this we hope will lead to the students having a truly memorable
BEO experience, which they will remember for years to come!
This handbook is designed to give you some important information about the Bradfield
College’s campus; where you and your students will be staying. A lot of the information is
key to the students safety and welfare so please take some time to read through it and
familiarise yourself with it. It contains details of the accommodation, facilities, meal times,
fire & safety information, emergency contact details, security and what the students will
need to bring with them.
When you and your students arrive at Bradfield College’s, the centre staff will also give you
a detailed tour of the campus and go over the important information featured in this
handbook, and if you or the students have any questions the Course Director and centre
staff will be able to answer them.
4

5. The Centre:
Welcome to Bradfield College, one of the UK’s leading independent boarding schools. The school
was founded in 1850 by Thomas Stevens, and is set in its own village amidst unspoilt
Berkshire countryside, Bradfield College enjoys a well‐established reputation for being
one of the country’s leading co‐educational, independent schools through its provision
of academic excellence and a well‐rounded education. The school is based 10 miles from
Reading a large, thriving, modern city and is approximately an hour’s drive from London by
coach.
Bradfield College provides quiet contemplative grounds, beautiful architecture,
internationally renowned sports facilities, superb catering and stunning scenery which all
combine to offer high‐quality modern facilities in a traditional setting.
Key features
‐ Purpose built theatre and performance space
‐ On‐site leisure centre and swimming pool
‐ Astro‐turf sports pitches
‐ Daily internet access
‐ Excellent boarding houses offering 1‐4 bedded standard rooms, with separate male
and female dormitories, and comfortable common rooms
‐ Laundry service provided weekly
‐ Anglican church
Airport times
LHR: Travel time 1h30
LGW: Travel time 2h00
STN: Travel time 3h00
5

6. The Centre:
6

7. Sample Programme:
WEEK 1:
7

8. Sample Programme:
WEEK 2:
8

9. When you arrive:
At the airport:
You and your students will be met at the arrivals gate by a member of the ISIS BEO Staff. Don’t worry: you will be able to recognise them very easily—they will be wearing
our distinctive red shirts and holding a welcome board! Once all of your students have come through, you will be taken to the coach that will bring you to Bradfield College.
At Bradfield College:
When you arrive at Bradfield you will be greeted by a member of the senior staff who will show you and your students to your accommodation. We will separate your stu‐
dents into boys and girls and show them which boarding houses they will occupy. We will give you a list detailing which rooms your students are staying in. Once you and
your students have had a little time to settle in a member of staff will meet you to give you all a tour of the school and the facilities, and you will have the opportunity later
to sit with the Course Director and ask any questions you might have about the course or the centre.
Meals:
*All Meals are served in the dining hall; students must queue sensibly and listen to the college and ISIS BEO staff who will guide them through what to do on their first day.*
**We should be made aware of any special dietary requirements before the students arrive and the student must be pointed out to a member of senior staff on arrival to
ensure that we are catering for their needs.**
Meal times (to be confirmed):
Breakfast—07:30 ‐ 09:00 Lunch—12:00 ‐ 14:00 Dinner—17:45 ‐ 19:30
The food at Bradfield College is given in good sized portions and there is a wide choice of food available; we feel that you and your students will be more than satisfied, how‐
ever if students would like extra portions of vegetables and potatoes they are more than welcome to ask the kitchen staff, if the students would like more meat or fish they
must wait until the end when everyone has eaten their portion. Students should always clear away their food trays at the end of their meal.
Please turn the page to see a sample of the type of food served at Bradfield College.

10. Sample Breakfast:
Breakfast
• Juice
• 6 hot items for breakfast
• 6 cereals rotating daily
• Cut fruit
• Homemade yoghurt bar with 3 toppings rotated
daily
• Sliced bread for toast with butter or spread and
preserves
• Croissants, pain au chocolate or Hot Rolls
• Bean to cup coffee
• Speciality Teas
Semi-skimmed milk
10

11. Lunch:
11

12. Sample Menu - Dinner:
12

13. Accommodation:
Hillside: Consists of single and twin rooms over 3 floors. Stanley: Consists of single and twin rooms over 3 floors.
There is room for 45 students, teachers and staff. There is room for 48 students, teachers and staff.
Consists of single, twin and triple rooms over 3 Stone: Consists of single and twin rooms over lower, mid‐
House on
floors. There is room for 104 students, teachers dle and upper passage. There is room for 51 stu‐
the Hill: and staff. dents, teachers and staff.
Loyd: Consists of single, twin and triple rooms over 3
floors. There is room for 54 students, teachers and
staff.
All accommodation is separated by gender. Males must not under any circumstances enter the female houses and vice versa. Bathroom facilities
are shared at a ratio of 4 or 5 people to a shower or bath, and so students should be sensible and considerate of others when using bathroom
facilities.
All of the houses have excellent common room facilities with TV’s, DVD players, Pool tables and sofas. Students must also treat these with care,
and be considerate of others who are sharing the facilities. Any damage will be charged to students.
The students must be inside their own houses at 10:00pm after evening activities, and in bed with their lights out at 11:00pm. Students must NOT
leave their accommodation during the night for their safety and security and to make sure that they do not disturb others, the only instance when
the students should go outside is when the fire alarm is sounding; in this instance they should leave the building and wait outside their own house
for a member of ISIS BEO staff.
Bedrooms and common areas should be left in a tidy condition throughout so that the cleaners can service the rooms. Nothing valuable should be
left unattended anywhere, even in bedrooms.
13
There will be at least one member of ISIS BEO staff in residence in each of the houses, who will help to ensure that students are secure, happy
and that they behave appropriately.

14. Accommodation
Bedtime:
There is a campus curfew of 22:30. All students should be inside their own accommodation by this time, and should be in bed with lights out by 23:00. This
is to ensure that the students are safe and that they do not disturb others who are trying to sleep. Between 22:00 and 23:00 is quiet time, and the students
can be relaxing inside their common rooms or getting ready for bed but must be doing so quietly.
Laundry:
Each house has its own small coin‐operated laundry which is locked. The cost is £2.50 per load and the school has requested that group leaders assist
the students with their laundry so as not to damage the machines. The key is available from the course director.
Common Areas:
Students must be considerate of others within their accommodation. They will be sharing bathrooms and common rooms and so should always try
to be sensible with these facilities so that everyone can use them fairly. All of the houses have their own common room, these rooms have excellent
facilities such as televisions, pool tables, table‐football and table tennis tables. They are an excellent place for the students to socialise, relax and to
plan their projects with each other. They must however, try not to disturb others (no shouting etc.) and leave the rooms tidy. Students will be able
to use these areas until 10:45pm every day. There is also a small computer room in each house, housing 4 or 5 PCs. These computers are available
for the students to use, where they can send and receive email and research their projects. Students can access this room at any time during the
day and evening, but should be considerate of others wanting to use it too.

15. Campus Rules & Safety:
• NO SMOKING ANYWHERE on campus. This rule applies to students, group leaders and teachers. It is illegal for anyone under 18 to purchase cigarettes in the UK.
• NO ALCOHOL to be brought on campus. It is illegal for anyone under 18 to purchase alcohol in the UK.
• NO CHEWING GUM anywhere on campus. The local council fines £75.00 littering with chewing gum.
• NO BALL GAMES NEAR BUILDINGS OR CARS. Students must be careful of their surroundings and take care of school property.
• EVENING CURFEW 10.00PM —all students must be in their accommodation by this time and in bed by 11:00pm, students should not leave their accommodation
again after this time in the evening for their own safety and security.
• FIRE ALARM—If the fire alarm sounds at any time, everyone must evacuate the building and stand on the green in front of the main building in their school
groups. If it goes off whilst you are in accommodation you should assemble at the front of your house. A member of staff will come to take a register to account
for everyone. There will be a more detailed fire briefing given to all group leaders on arrival.
• FIRE ALARM—If anyone sets off the fire alarm deliberately there will be serious consequences and the students responsible will incur a serious fine of up to £500
and could be sent home. If an individual cannot be identified, the whole house will be charged.
• SEXUAL RELATIONSHIPS—it is forbidden for any participants in the programme to enter in to any kind of intimate or sexual relationship and any participant who
breaks this rule will be sent home without refund and at the parents expense. If this rule is broken during the final week each of the people involved will have to
pay a fine of up to £2500.
• TATOOS AND PERCINGS— under no circumstances will this be allowed during the trip and any person disobeying this rule may be sent home.
• GENERAL—any violation of the any of the previous points or any behaviour not in keeping with the spirit of the competition may result in expulsion form the
programme or suspension from selected parts of the programme, this decision will be taken by the BEO Centre Director in conjunction with ISIS Head Office and
the school’s BEO Coordinator. 15

16. Security:
• On arrival group leaders should collect passports/ identity cards and spending money from their students to store in the Course Director’s
safe for security. It is best to organise the documents and money in a labelled envelope or bag and give it directly to the Course Director.
Group leaders will be able to collect student money from the Course Director at agreed times throughout the course to distribute to their
students.
• Students’ individual bedroom doors do not lock therefore students should not leave valuable items in their bedrooms. We would strongly
discourage students from bringing laptop computers as there are no wireless internet facilities and computers are provided by the college
for the students to use. Cameras, mobile phones and valuables should be kept on their person or locked in suitcases at all times and not
left unattended in bedrooms.
• Students and group leaders should not allow anyone else into their accommodation block, even students staying in other blocks, this is for
security and also because if any damage occurs within a residence the resident students will be held responsible for it. Members of our
staff will reside in all of the accommodation blocks to provide support and to help make sure that the accommodation is safe and secure
at night. In an emergency or if you have any questions about the security of the campus you should contact the Course Director.
Damage:
• Before you and your students arrive we carry out checks for damage in the accommodation and general campus and keep records of
anything we find. However to make sure that we are aware of ALL of the PRE‐EXISTING DAMAGE. please make a note of anything you notice
on arrival, make sure that you write a clear list describing the location and nature of the damage (for example you will need to write the
bedroom number and the name of the house if it is in the accommodation) and give it to the Course Director within 24 HOURS of arrival on
campus.
• If ANY damage is found on departure or during the course that was not pre‐recorded in this way by you or us; the student responsible for it
will be charged. If an accountable individual cannot be found for the damage, the WHOLE HOUSE (or if in the main campus ALL students) will
share the cost of the damage.
• On arrival, it will be emphasised to the students that they should not cause any damage to any college or ISIS BEO property, and that FINES
will be imposed if they do.
• If any student damages FIRE SAFETY EQUIPMENT or sets off the FIRE ALARM deliberately (or through irresponsible behaviour) they will be
fined up to £500.00. The fire equipment is vital for the safety of everyone on campus and should never be misused. This will also be
emphasised to all of the students during their induction on arrival.

17. Boys and Girls:
Houses are separated by gender, boys should not enter the female houses under any circumstances and vice versa.
Computer Rooms:
Computer facilities are available for the students to use, these computer rooms are situated in the classroom block. Students will be allowed to use
them when supervised by ISIS BEO staff or their group leader during timetabled access, probably in the evenings. They will be able to send and receive
email and research information for their projects. Again, students must share these facilities and so should remember that other students may wish to
use them too.
Out of Bounds:
Bradfield has large playing fields which the students are welcome to play on, however some of the football pitches at the back of the college are out
of bounds, no one should walk across them. The centre staff will point these out on your tour of the campus. If you have any questions about which
areas are off limits please do not hesitate to ask the centre staff. Students must not leave their accommodation at night, this is for their own safety
and security and there is CCTV surrounding all areas of the campus. Any Facilities being used by the students must be supervised by a member of ISIS
BEO staff.
Bathrooms:
All houses have shared bathroom facilities. There is approximately 1 bathroom to 4 or 5 people and so students should be aware of others needing to
use them. Students should also bring their own towels, shampoo and soap.

18. On Excursions:
There are a number of procedures and guidelines that Group Leaders need to be aware of when on excursions. Group Leaders must make sure
they board the correct coach, as boarding the wrong coach results in delays —coaches will have information
like this displayed at the front.
On full day excursions the students will be given packed lunches. Our staff will pick these up in the morning
and store them on the coach and they will be given to the students when they arrive at their destination.
Please make your students aware that the ISIS staff will enforce the following rules on board the coach; it would be helpful if you translate them
to the students so as they understand. These rules are not only for your comfort but more importantly for the safety of all.
NO SMOKING
NO EATING OR CHEWING GUM
NO STANDING
NO LEAVING RUBBISH ON THE COACH
On all coach trips the ISIS staff will introduce themselves and give a brief
description of the itinerary of the day. They will also check that all students have their ISIS identity cards, as well as a copy of the emergency
phone number with them. (The emergency phone number will be given to the students during their induction, it is the Course Director’s mobile
number, see the contact page at the back.)
18

19. Pre-departure
Baggage: Luggage:
Remember the weather in the UK may be cold When you pack your luggage remember you are
during April so ensure you have warm clothes and a the one that will have to carry it, don’t pack too
good jacket. much and don’t forget to leave enough room for
• Jacket souvenirs. Coaches and airlines have very strict
• Sweater / hoody restriction about the quantity and weight of lug‐
• Cotton t‐shirts/ shirts/ blouses gage you are allowed to carry. It should maximum
• 4 trousers one suitcase and one piece of hand luggage.
• 3 shorts /skirts
• Pyjamas
• Underwear
• Comfortable shoes
• Sports wear
• Formal school uniform for opening ceremony,
awards ceremony and some competitions
• Pen and notebook
• Bathroom products
• One UK power adapter for charging phones
and other electronic devices
Security:
Rooms in the college do not lock so we advise
bringing a suitcase that can be securely locked
with a key or code so that you can use this to
lock any valuables such as cameras or phones
when not in use.
19

20. Departure:
It is vital that the procedure for departing the college is well organised, to ensure that you and your students arrive at the airport in good time, with
all of your belongings, passport etc.
Before your departure from the college it is important that you speak to the Course Director, who will arrange a meeting for all of the departing
group leaders. She will go over the exact details of your booked transfer, the checking out procedure and will arrange a time to meet you and your
students on the day to ensure that you are ready in time for your coach to the airport.
On the day…
• All students must be ready to check out of their rooms by 09:00am. Bradfield is a working British Private School and the term‐time students
will be arriving back on campus the next day for the start of their term, so in order for the cleaners to service the rooms in time it is important
that all students are ready to check out by 09:00am.
• Students should pack their bags the night before, so that they are ready to have breakfast and check out in the morning.
• Group leaders should check the rooms for any left belongings well in advance of departure time. Any passports or money held in the
Course Director’s safe should be collected the night before departure.
• Students must strip the bed linen from their bed and separate it ready for collection.
• A member of ISIS BEO staff will come at a pre‐arranged time to inspect the rooms. Any damage to the rooms will be the responsibility of the
student and they will need to pay for the cost of repair. (See the damage section of this handbook.)
• Once the rooms have been inspected, the ISIS BEO staff member will lead you and your students to the coach collection point.
• A member of ISIS BEO staff will also accompany you and your group to the airport to ensure that your check in goes smoothly.

21. Student Welfare:
The welfare of the students is our key concern. If you or any of the students have any concerns about any welfare issues or the course in general
it’s important that they speak to someone. All of our staff are happy to listen, but in particular the Course Director is directly responsible for the
welfare of the students and is often the best person to speak to, they are also on site 24 hours a day and can be contacted at any time.
I am feeling unhappy and miss There might be a time when you miss your family and friends. If this happens,
my family? we are here to help. Your first step should be to talk to the Welfare and
Student Services Manager. Remember also that any member of ISIS staff will
be pleased to talk to you.
I am finding my classes too Speak to the Course Director and explain the problem. They will then speak
difficult? to the Director of Studies who will be able to help.
I am feeling ill or need to get There is a health centre/hospital very close to the school and we can easily
some medicine? make an appointment for you. Please speak to the Course Director.
I am feeling unsafe? If you are feeling unsafe for any reason, contact the Welfare and Student
Services Manager or a member of ISIS staff or college security.
I need to change some money? The easiest place to do this is at a Bureau de Change. Next time you go off
site speak to your Activity Leader and they will be able to direct you.
I am being bullied? It is important that you speak to the Welfare and Student Services Manager or
the Centre Manager as soon as you can. They will be able to help you.
I need to call someone in an Please call this number if you have an emergency.
emergency? Matt Hird: 0208 293 1188 or 07958 604699 NEEDS CHANGING
21

22. Important Contacts:
Bradfield Centre Staff:
Course Director ‐ Richard Ellis
Tel. tbc
Director of Studies ‐ Lucy Hershon
Activity Manager ‐ George Read
ISIS Study Centres Office:
BEO Programme Director—Matthew Hird
Tel. +44 (0)208 293 1188
In an emergency please contact the Course Director on the telephone number above or Matthew Hird at the ISIS Head Office.
BEO Mexico:
On‐site representative — Lilian Rojas
Tel. Tbc
BEO Colombia:
On‐site representative — Andres Felipe Ospina
Tel. Tbc
UK Emergency Services:
Tel. 999
Non—Emergency Police:
Tel. +44 (0)845 6070 999
22

23. Embassy Contacts:
Embassy of Brazil
32 Green Street, W1K 7AT
020 7499 0877/020 7399 9000 Embassy of Mexico
Fax 020 7399 9100 16 St. George Street, W1S 1FD
infolondres@brazil.org.uk 020 7499 8586
www.brazil.org.uk embgbretana@sre.gob.mx
www.sre.gob.mx/reinounido
Embassy of Chile
37‐41 Old Queen Street SW1H 9JA
020 7222 2361 Embassy of the Russian Federation (Main Building)
Fax 020 7222 0861 6/7 Kensington Palace Gardens, W8 4QP
embachile@embachile.co.uk 020 7229 3628/020 7229 6412
http://chileabroad.gov.cl/reino‐unido Fax 020 7727 8625
office@rusemblon.org
Embassy of Colombia www.great‐britain.mid.ru
3 Hans Crescent, SW1X 0LN
020 7589 9177/5037
Fax 020 7581 1829
elondres@cancilleria.gov.co Embassy of the Bolivarian Republic of Venezuela
www.colombianembassy.co.uk 1 Cromwell Road, SW7 2HW
020 7584 4206/020 7581 2776
Embassy of Costa Rica Fax 020 7589 8887
14 Lancaster Gate, W2 3LH info@venezlon.co.uk
020 7706 8844 www.embavenez‐uk.org
Fax 020 7706 8655
embassy@costaricanembassy.co.uk
www.costaricanembassy.co.uk
23