This document summarizes a webinar about switching to the Alfresco content management system. It outlines the agenda which includes an introduction to Alfresco's "switch to" program, a demonstration of Alfresco migration services by SEED Information Management, and a Q&A session. It then provides more details about Alfresco's presence in Australia and New Zealand, the benefits of choosing Alfresco, and Alfresco's migration program and how it can help organizations migrate from other systems like EMC Documentum and Microsoft SharePoint.

1. Switch to Alfresco
Thibaut Mallet, Channel Manager, Alfresco
Barry Costin, Australia & NZ Sales Director, Alfresco
Brian O'Neil, Seed Information Management
Trevor Plant, Seed Information Management

2. Webinar Agenda
Alfresco in your region
Why choose Alfresco
An introduction to Alfresco “Switch to”
Why
How
SEED Information Management expertise in Alfresco
Demonstration of Alfresco Migration Services
Q&A session

3. Alfresco in Australia NZ Region
Alfresco local headquarters in Sydney
Barry Costin Sales Director
Ward van Besien Technical Support Manager, Asia Pac
Alfresco Enterprise customers
Government
Manufacturing
Banking
Insurance
Education
Eight Alfresco Certified Partners
29 March 10 Alfresco Switch To Programme - March 10

4. Why choose Alfresco
Benefits of Switching to Alfresco
Significant budget savings on proprietary ECM maintenance fees
Fund Alfresco subscription out of OPEX budget
Maintain business as usual for business users
Additional functionality and next-generation interoperability
Future-Proof Platform
Open Standards & Architecture
CMIS Compliant Repository
Avoid Vendor Lock-in

5. Alfresco Migration Program
Why “switch to” campaign?
Demand to simplify legacy & proprietary ECM system
replacement
Help IT Managers:
To lower their Costs
To simplify the migration process
Shorten implementation time

6. Alfresco Migration Program
How ?
Experienced ECM system integrators to deliver Alfresco
Migration Services
Free-of-charge workshop to discuss & scope your
organisation’s migration to Alfresco
Dedicated migration package
(services+ Alfresco subscription+ migration tool)
Initially available for organisations migrating from
EMC/Documentum & Microsoft SharePoint

7. SEED Information Management
Alfresco Gold Partner since 2008
Alfresco expertise in;
ECM
WCM
References
Toyota
Nissan
Austraining
29 March 10 Alfresco Switch To Programme - March 10

8. Seed
Unlock the value of your content
Delivering Content Management Solutions
Brian O’Neill

9. Agenda
Migration
EntropySoft
Demo
Questions

10. Migration Process
Qualify what will be migrated
Map Metadata
Map User/Groups & Permissions
Configure Target System
Profile Performance of Migration
Plan Migration Batches
Perform Test Migration & Fix issues
Live Migration – Validation Report

11. Migration - Source
Seed.doc
Legacy Systems

12. Migration - Source
Legacy Systems

13. Migration - Extraction
Legacy
Extract
Rules
Migration

14. Migration - Target
Extract
Rules
Export
Alfresco

15. Migration - Problems
Rules
Alfresco
Custom Expensive & Performance Limited Error Limited
Code Throwaway Issues Handling Reporting

16. EntropySoft Migration
Files Documentum Sharepoint
Alfresco

17. EntropySoft
Migration Specialists
Tools to Manage migration process
Macro & Micro Level Control over Migration
Enterprise Strength

18. EntropySoft - Products
Components of Migration Solution
• Connectors
• Content Hub
• Content ETL

19. Connectors
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20. Connectors
Connectors unify information source access
•Expose Same API
•Expose Proprietary CMS features – security, metadata
Stand-alone jar
Embedded in an application or Remotely accessed using webservices or
RMI.
A connector follows the adapter UML design pattern.
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21. Connectors
Client application
getItem(id) getItem(id)
Documentum Alfresco
connector connector
getObject(id) getNode(id
)
Documentum Alfresco
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22. Connectors
Content Management Systems : Records Management :
o Alfresco o IBM FileNet RM
o EMC Documentum Content Server o HP Trim Context
o IBM FileNET P8 o Hummingbird RM
o IBM Content Manager o Symantec Enterprise Vault
o IBM DB2 Content Manager On Demand
o IBM Websphere Portal PDM
o Interwoven Worksite NT
Messaging systems :
o Lotus Notes
o Open Text LiveLink
o Microsoft Exchange
o OpenText edocs (Hummingbird DM)
o Oracle Stellent UCM
o Xerox Docushare Generic systems :
o JCR
Web Content Management Systems : o CMIS
o File servers
o Interwoven Teamsite
o FTP
o Vignette
o Webdav
Collaboration frameworks :
o EMC CenterStage
Labs :
o Iron Mountain
o EMC Documentum eRoom
o GoogleDocs
o Lotus Quickplace
o SalesForce
o Lotus QuickR
o IBM Lotus Web Content Management
o Microsoft SharePoint
o OpenText Artesia

23. Content Hub

24. Content Hub
Content Hub is a point of access to content repositories.
Pluggable Connectors
Client API: A client application connects to Content Hub using web services :
Content Hub exposes the same API as all EntropySoft connectors .
Not Just Migration: Federated Search
Content Hub follows the facade UML design pattern.
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25. Content Hub
Webtop Client
oadministrate Content Hub (create users, plug and unplug connectors…)
o visually browse content repositories and interact with them
o start, stop and monitor jobs.
• Behind the scene, webTop uses the Content Hub web services.

26. Content Hub
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27. Content ETL
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28. EntropySoft - Content ETL
Content ETL is a visual development environment for jobs.
Eclipse plugins : most Java developers will feel « at home » when using it.
Content ETL uses Content Hub for all interactions with content repositories.
Design & Deploy: Once a job is designed, it can be deployed and executed in
Content Hub.
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29. Content ETL - Studio
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30. Content ETL – Migration Job
Job Components
Job (or bridge) : a sequence of stages.
Stage : an action executed on a parcel.
omodify the content of a document in a parcel.
o add some metadata to a document in a parcel.
o do PDF rendering
Parcel : the unit of information exchanged between two stages . It contains :
o the document metadata
o the document contents
o the document permissions
o…
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31. Content ETL - stages
Stage name Description
Digest content Computes a digest (MD5, SHA etc…) of the document content.
Item type adapter Converts a metadata from one type to the other (example : Integer to String).
Regular expression Modifies a metadata value using a regular expression.
Split document/folders Separate documents from folders and send them along different routes in the job (like a ‘ if {
… } else { … }’).
Status filter Filter out items that have already been processed successfully during a previous execution of
the same job.
Mime type detector Uses the first bytes of the document content to determine its mime type.
… …
Some ideas for your own custom stages :
o Delete a document from the source repository after it was successfully migrated.
o Make the document read-only in the source repository after it was successfully migrated.
o Change the value of a document metadata in the source repository after it was successfully
migrated.

32. EntropySoft Stack
EntropySoft - Content ETL Migration Jobs Stage Report

33. Out of Box Migration
Lower Cost of Migration – Reduce custom
development
Reduce Risk
Migrate from Multiple Sources
Can be used to build your Migration Process
Run Jobs until Correct
Advanced Error Handling & Reporting
High Performance
Re-use Jobs & Stages
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34. Demo
Trevor Plant

35. Questions?

36. 36

37. More information
More information http://www.seedim.com.au/request_info.php
http://www.alfresco.com/services/migration/
Request a free workshop
http://www.alfresco.com/services/migration/#request-a-call
Contact Seed: info@seedim.com.au