Aliss AGM 2012 minutes

1. ALISS AGM 11th June 2012
British Library
Attending
Lucy Ayre (LSE Library), Vonnie Bee (LSE Library), Victoria Bird (SOAS)
Thomas Butler (Croydon College), Ruth Chell (Keele University), Samuel
Caulkin (Croydon College), Timothy Collinson University of Portsmouth) Nick
Cullis, (HMRC), Heather Dawson, (LSE Library, ALISS Secretary), Jackie
Dunn (Newcastle University), Diana Elliott (Croydon College), Emma Furderer
(London South Bank University), Jennie Grimshaw (British Library, ALISS
treasurer), Honor Hania (University of Glasgow), Erika Jagielko (University of
Glasgow), Angela Joyce (University of Bristol, ALISS Committee), Jeremy
Larkin (Centre for Policy on Ageing), Helen Mackin (Barnardos, ALISS
Committee), Rachel Nelligan (UCL), Hend Pagdin (Buckinghamshire New
University), Sally Patalong (Coventry University, ALISS Committee), Jean
Portman, (University of Surrey), Jane Shelley (Anglia Ruskin University), Ros
Smith (London South Bank University), Brenda Spooner ( London South Bank
University), Christine Stevenson (University of Sunderland), Vivienne
Stiemens (Policy Studies Institute), Joanna Tate (LSE Library, ALISS
Committee), Angela Upton, (SCIE, ALISS Chair), Rebecca Ursell (Proquest),
Kate Walker (University of Southampton), Emily White (Universityof
Portsmouth)
Helen Webb (University of Sussex).
Apologies
Norma Menabney Queens University, Belfast.
Committee membership
The following were re-elected as officers by the AGM
Angela Upton – SCIE (Social Care Institute for Excellence) Chair
Heather Dawson – LSE Library (Secretary )
Jennie Grimshaw - British Library (Treasurer) Jennie is due to retire during
2012/13 art which point she will hand over to Joanna Tate
Helen Mackin - Barnardos
Norma Menabney Queens University Belfast
Joanna Tate LSE
Angela Joyce, University of Bristol
Sally Patalong University of Coventry
Victoria Bird SOAS was welcomed as a new committee member Margaret
Anderson Queens University Belfast stood down due to new work
commitments. The committee praised her contribution to organising events
over the years.

2. ALISS Finance
Jennie Grimshaw gave a full report on financial position to the AGM. All
accounts has been signed off by the independent auditor John Helms
and were accepted by the AGM as correct.
Income
Corporate and personal membership fees and sale of aliss quarterly totalled
£4,544 the 2011 summer conference made a profit of £852
Expenditure
Expenditure on the AGM totalled £1019 expenditure on the summer
conference was £455 for catering and £13 speakers expenses. Expenditure
on the Christmas event was £182. Public health seminar expenditure £156
Costs of developing a new website was £1000. Accounting advice £396 plus
technical support £50
Financial Position
Cash at bank 31 march 7,807
This led to a deficit of 1,120
The main cause of this was increased website fees. £500 was a one off fee.
Increased catering costs
One off public health seminar costs
Decreased income from the summer conference due to lower attendance.
This was believed to be due to the financial situation.
Membership relatively steady some decreased corporate membership from
the charity sector offset by increased individual membership
However if deficits contine membership fees may need to rise in the next
financial year. Non members attendance fees will be raised at all events.
Review of Activities.
Heather Dawson provided a brief summary of ALISS Events during 2011/12
Conferences
ALISS One Day Summer Conference 2011: Social Media, Libraries Librarians
and Research Support. Papers online at
http://www.alissnet.org.uk/Display.aspx?id=10737418262
Global Health Public workshop took place at the British Library in November
2011
Provided free training on key databases including Informit, OECD
Handouts online at: http://www.alissnet.org.uk/Display.aspx?id=10737418258

3. Xmas Special: Open Doors – Gateways to Social Science Information online
Presentations included demonstrations of leading social science portals.
These included.
Third Sector Knowledge Portal; DERA (Institute of Education) and Connected
Histories: Sources for Building British History, 1500-1900 papers online at
http://www.alissnet.org.uk/Display.aspx?id=10737418253
Visits
Visits took place to the following social science libraries/ information centres
and continued to prove very popular.
Visits took place to the following social science libraries/ information centres
and continued to prove very popular.
SOAS Library and archives July 2011
Stanley Kubrick Archive University of the Arts August 2011
Supreme Court Library August 2011
Bank of England Archive September 2011
Imperial War Museum December 2011
French Institut March 2012
Guardian Archive April 2012
University of Surrey Library and special collections March 2012
School of Slavonic and East European Studies Library June 2012
Croydon College June 2012
Membership.
During 2011-12 we were able to retain membership fees at the same cost.
This encouraged more individual members to join. Efforts are continuing to
contact pressure groups and more universities across the UK.
Student membership will be promoted in the future.
Journal
ALISS continues to publish the journal ALISS Quarterly
Special issues were on
Supporting Researchers: eBooks Today
and the Digital Promises of Tomorrow
Social Media, Libraries, Librarians and Research Support
New developments: Library orientation/ information literacy
This year we nominated for the first prize (£50)
Exterminating Boredom: synergy and creativity in an academic library October
2011
Emily C. White, Library Assistant, University of Portsmouth
Timothy Collinson, Faculty Librarian, University of Portsmouth

4. This helps libraries who are stuck in a rut with induction! Describing a number
of innovative projects at the university of Portsmouth
The second prize winner
Ask Scotland: the National Virtual Reference Service April 2011
Gillian Hanlon, Information Officer, Slainte
Website
Twitter account maintainedhttp://twitter.com/#!/aliss_info
Working with Sage Social Space to post weekly social science internet
updates on key websites.
AGM 2012
featured the following presentations.
These are available on the ALISS website http://www.alissnet.org.uk
Angela Joyce, University of Bristol, Dear Mr Angela. on the use of social
media, as well as more traditional methods, to engage with international
students.
Thomas Butler, Head of Libraries and Learning Resources, Croydon College
Historical baggage on the replacement of traditional issue desks with self-
service and roving help.
Helen Webb, Research Support Supervisor, University of Sussex on the
creation of the Research Hive as a social space for researchers in the library.
Jennie Grimshaw showcased the new Social Welfare at the BL portal.
Forthcoming events
A series of visits are planned including: Royal College of Physicians Library,
Wallace Collection, Wiener Library
Summer 2011 conference planned for August Supporting diverse student
populations.
Heather Dawson.
ALISS Secretary
h.dawson@lse.ac.uk