Presentation on how Nobel implemented pharmaceutical track and trace system in Turkey using 2D Barcoding

1. 25.Nov.2010
Ulkar Holding Information Technologies
Short presentation for PQE
Pharmaceutical Trace and
Track System

2. CSV_20101125_D02_PQE_Trace_N_Track_Presentation
SCOPE OF TRACE & TRACK PROJECT WITH ULKAR
HOLDING
• 2D barcode and linear
label printing
• Data and product
transfer to license
holders
• Server hosting
(Production)
• Finished product entry
• From Nobelfarma
• Other contract
manufacturers
• Other goods entries
(labeling, returns)
• Warehouse management
operations (not
comprehensive)
• Reboxing
• Sales to drugs wholesaler
• MOH sales data transfer
control (not complete)
• MOH production
and sales data
transfer control
(not complete)
• Server hosting
(Warehouse, data
transfer and
reporting)

3. CSV_20101125_D02_PQE_Trace_N_Track_Presentation
ULKAR HOLDİNG TRACE & TRACK
2D BARCODE LIFECYCLE
Create
production
orders
2D label
printing
Nobelfarma
goods
shipment
Nobel İlaç
goods entry
Nobel İlaç
sales
shipment
• Transfer of data
from NTT
management
system to
printing system
(NTTMTS)
• 2D label
printing (MTS)
• Transfer of
verified 2D
barcode info to
back to general
print
management
system (MTS
NTT)
• In-warehouse
operations
(NTT-Mobile)
• Waybill
scanning/
printing at
shipment
(SAP, NTT-
Mobile)
• Transfer of
XML
information to
license holder
through
website (NTT-
Web)
• Incoming
goods from
Nobelfarma:
Read waybill
barcode (NTT-
Mobile)
• Goods entry
from other
contract
manufacturers
(NTT-Mobile,
NTT-DT)
• Returns:
Optional
barcode check
(NTT-Mobile)
• Reading of
labels for
shipping
containers or
box 2D
barcodes for
sales (NTT-
Mobile)
• Transfer (SAP,
NTT –DT)
• SAP production
order creation
(SAP)
• Data entry into
NTT print
management
system (NTT-
DT)
Other
contract
mfacturer
shipments
Non-Ulkar
license
Holder
goods entry
N İlaç
process
NFarma
process
Systems:
1: NTT (Desktop, Mobile,
Web, Reporting)
2: MTS 3:SAP

4. CSV_20101125_D02_PQE_Trace_N_Track_Presentation
PRINTING OF 2D BARCODES AND LABELINT
Boxing Sampling
2D barcode print
& 1. verification
Automatic shrinking
or cartoning
Shrink / box
labeling
Palleting
(manual)
Pallet
labeling
Flow direction
2.
verification
Rejected
boxes go
here
Checking of
barcode via
camera
Touchscreen
control system
2D reader
camera (counts
the number of
boxes entering
carton or shrink)
Automatic carton /
shrink labeler,
Barcode reading
and cable barcode
reader
Wired barcode
reader
Wired
barcode
reader,
Pallet
barcode
writer, PC
Start or process:
production order is
transferred from
NTT to the line
End of process:
2D (boxes) and linear (shrink,
box, pallet) barcode data of the
finished operation, is
transferred to NTT
Automatic packaging line example
Verification system example (2d print &
check station)

5. NTT
mobile
WAREHOUSE OPERATIONS AND GOODS SHIPMENT
FROM CONTRACT MANUFACTURER
CSV_20101125_D02_PQE_Trace_N_Track_Presentation
Warehouse operations (Operations
common to contract manufacturer and
licence holders):
•Transfer of boxes between containers:
– Transfer operation
– Error Checks (Product/Batch checks)
– Relabeling
– Virtual pallets: Correction of mistakes
during prouction
•Transfer og boxes between containers:
– Transfer operation
– Error Checks (Product/Batch checks,
container capacity checks)
•Deactivation (No MOH data transfer for
contact manufacturer, only for licence
holder)
•Information / reporting queries
Contract manufacturer good shipment:
SAP
NTT
•SAP shipment note
•SAP invoice number is
entered into NTT mobile
handheld and data
transferred to SAP
•Pallet barcodes are read and
boxcount / batch are
compared between SAP
shipment note and NTT
pallet
•A label for the shipment note
is printed and XML data for
shipped boxes is loaded into
Nobelfarma website
NTT web
XML

6. LICENCE HOLDER WAREHOUSE ENTRY,
SALES AND REGULATORY SUBMISSIONS
CSV_20101125_D02_PQE_Trace_N_Track_Presentation
Entry
Nobelfarma
XML (Other
contract mfc)
Label printer
(outsourced)
Returns
Depo
işlemleri
(transfer vb)
Revisions
(Reboxing)
Deactivation
(revisions)
Deactivation
(destruction)
Delivery
(Sales)
Delivery
(to destr)
Reg. Submission
(deactivation)
Reg. Submission
(prod)
Reg. Submission
(sales)
To pharma bulk
sale
warehouses
Partner
Warehouse op
Regulatory Data
transfer
Labeling

7. NTT SYSTEM INFRASTRUCTURE
CSV_20101125_D02_PQE_Trace_N_Track_Presentation
A series of web services are in use for data transfer between involved parties:
• Ministry Submissions
• Production Notification Web Service
• Deactivation Notification Web Service
• Warehouse Control Notification Web Service
• Receiving Notification Web Service
• Returns Notification Web Service
• Sales Notification Web Service
• Sales Cancellation Notification Web Service
• Other Submissions
• Customer Sales XML Notification (i.e. License owner to Warehouse)
• Contract Manufacturing Notification (i.e. Contract manufacturer to License owner)

8. NTT SYSTEM INFRASTRUCTURE
CSV_20101125_D02_PQE_Trace_N_Track_Presentation
An example of the XML data transmitted via web service:

9. NTT SYSTEM INFRASTRUCTURE
CSV_20101125_D02_PQE_Trace_N_Track_Presentation
Clustered backup, data replication between Ümraniye and Düzce, desktop & mobile
application operation through “remote desktop”

10. CSV_20101125_D02_PQE_Trace_N_Track_Presentation
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