SouthData is a national, full-service document management provider specializing in electronic and paper based billing; high quality variable printing; distribution and mail services; electronic and film based storage; and medical release of information.

1. Certified MailCertified Mail
www.southdata.com
Michael May
SouthData Inc.
336-783-5967

2. Automated OnlineAutomated Online
Certified Mail ServiceCertified Mail Service
CertMail™

3. Cert-Mail
What is Certified Mail?
•A USPS service for recording the mailing and delivery of a
piece of first-class mail
• Typically items of legal importance
• A mail piece where signature is required for delivery
• A verifiable document mailed that may be used as evidence
at a later date

4. Cert-Mail
The old way of handling Certified Mail…
• Multiple trips to the post office
• Green Cards and Return Receipts
• Preparing, Folding, Sealing of Letters
• Filing of information
• Hope your items were sent correctly

5. The New way with SouthData…
• Log in to SouthData.com
• Upload your .pdf letter that contains the address
• Insure the preview of the address(s) are correct
• Select to place the order
• Send thousands in a few moments
It’s That Easy!!!!It’s That Easy!!!!
Cert-Mail

6. • Instantly track your items online
• View signatures and tracking 24 hours a day
• Offsite backup and archival of items
• Search by name, address, date
Cert-Mail

7. Cert-Mail
Must be a PDF!
Search for
specific item
Status of Item
View Mailing
Timeline
Stored
Signature
Name and Address
of Recipient

8. Cert-Mail
Benefits of Automated Cert-Mail
• Unlimited Certified Items can be sent in minutes
• Automated Tracking and Delivery Proof
• Search Filters for Sent Items
• Print or Download signatures as needed
• Eliminate filing or misplaced green cards
• Optional First Class delivery of item
• Free internal resources for more important tasks
• Shorten time to complete task from hours to minutes

9. • Signature
• Printable and able to be saved
• Contains times and dates for reference
Cert-Mail
Must be a PDF!
• Screen Shot of actual SouthData Order
• Time stamp of Document
• Pdf of signature
• Recepient

10. If you have any questions, feel free
to contact me at your convenience
- Office Phone – 336.783.5967
- Email Address mmay@southdata.com
Questions