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Minutes Of A Meeting
 Minutes also known as protocols, are the
 instant written record of a meeting or
 hearing.

 They often give an overview of the structure
 of the meeting.

 Theyare often created at the moment of the
 hearing by a typist or court recorder at the
 meeting.
 Alternatively,
              the meeting may be
 audiorecorded and the minutes typed later.

 Theminutes of certain entities, such as a
 corporate board of directors, must be kept
 and are important legal documents.
Generally, minutes begin with the organization

  name, place, date, list of people present, absent
  and the time that the chair called the meeting
  to order.
 All the adgenda for the said meeting.
 All official decisions must be included.
 The reports given and the person involve
 The vote tally may also be included
 The date, time and place of the next meeting
 Assignments and the person responsible.
 The minutes may end with a note of the time
  that the meeting was adjourned.
Remember that meeting minutes are for future

  and outside readers as much as they are for the
  people present
 Typing meeting minutes on a laptop can make
  the process quicker and easier.
 Make a note of who is present. If necessary, pass
  around a sign-in sheet.
 Use the meeting agenda as an outline for the
  minutes.
 Details do not belong in meeting minutes. Do
  write down any motions and decisions made and
  the key findings of any committee reports.
 Use bullet points to make the minutes easier
  to read. Each bullet statement should
  represent a different finding, discussion, or
  decision.
 Make a note of issues that were tabled until
  future meetings
 Transcribe or review minutes as soon as
  possible after the meeting, while your
  memory of what happened is still fresh.
 Before you submit the meeting
  minutes, proofread for typos and omissions.

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Minutes Of A Meeting

  • 2.  Minutes also known as protocols, are the instant written record of a meeting or hearing.  They often give an overview of the structure of the meeting.  Theyare often created at the moment of the hearing by a typist or court recorder at the meeting.
  • 3.  Alternatively, the meeting may be audiorecorded and the minutes typed later.  Theminutes of certain entities, such as a corporate board of directors, must be kept and are important legal documents.
  • 4. Generally, minutes begin with the organization  name, place, date, list of people present, absent and the time that the chair called the meeting to order.  All the adgenda for the said meeting.  All official decisions must be included.  The reports given and the person involve  The vote tally may also be included  The date, time and place of the next meeting  Assignments and the person responsible.  The minutes may end with a note of the time that the meeting was adjourned.
  • 5. Remember that meeting minutes are for future  and outside readers as much as they are for the people present  Typing meeting minutes on a laptop can make the process quicker and easier.  Make a note of who is present. If necessary, pass around a sign-in sheet.  Use the meeting agenda as an outline for the minutes.  Details do not belong in meeting minutes. Do write down any motions and decisions made and the key findings of any committee reports.
  • 6.  Use bullet points to make the minutes easier to read. Each bullet statement should represent a different finding, discussion, or decision.  Make a note of issues that were tabled until future meetings  Transcribe or review minutes as soon as possible after the meeting, while your memory of what happened is still fresh.  Before you submit the meeting minutes, proofread for typos and omissions.