Planning

1. Management Theories and Business Organization

2. Management Theories and Business Organization
Management Planning
Topics:
• What is planning?
• Importance of Planning.
• Project Manager:
1. Managing projects vis-à-vis managing routine activities
2. Qualities of Project Manager
3. Selection of Project Manager
4. Training for a Project Manager.

3. Management Theories and Business Organization
Management Planning
What is planning?
• A basic management function involving formulation of one or
more detailed plans to achieve optimum balance of needs or demands with the
available resources. The planning process
(1) identifies the goals or objectives to be achieved
(2) formulates strategies to achieve them
(3) arranges or creates the means required
(4) implements, directs, and monitors all steps in their proper sequence
• The control of development by a local authority, through regulation and licensing
for land use changes and building.

4. Management Theories and Business Organization
Management Planning
Importance of Planning?
• Any Project that needs to be executed has to be planned. Any tasks that was
begun without proper planning and due diligence is almost always a failure. So, as
a responsible project
• Planning is important in the management because it provides the framework for
informed decision making.
• It also allows focus and personal energy direction and also helps in reducing crisis
management.
• Planning is crucial for meeting your needs during each action step with your
time, money, or other resources.
• It provides security and organization to the company.

5. Management Theories and Business Organization
Management Planning
Project Manager: A manager must manage!
• A project manager is the person responsible for accomplishing the stated project
objectives. Key project management responsibilities include creating clear and
attainable project objectives, building the project requirements, and managing the
constraints of the project.
• A project manager is often a client representative and has to determine and implement
the exact needs of the client, based on knowledge of the firm they are representing.
• A project manager is the bridging gap between the production team and client. So s/he
must have a fair knowledge of the industry they are in so that they are capable of
understanding and discussing the problems with either party. The ability to adapt to the
various internal procedures of the contracting party, and to form close links with the
nominated representatives, is essential in ensuring that the key issues of
cost, time, quality and above all, client satisfaction, can be realized.
• The term and title 'project manager' has come to be used generically to describe
anyone given responsibility to complete a project. However, it is more properly used to
describe a person with full responsibility and the same level of authority required to
complete a project.

6. Management Theories and Business Organization
Management Planning
Project Manager: A manager must manage!

7. Management Theories and Business Organization
Management Planning
Project Manager: Managing projects

8. Management Theories and Business Organization
Management Planning
Project Manager: Managing projects
Preconstruction Services support
• Preparing a deliverable schedule relative to bidding practices
• Assisting the estimating department during plan review
• Preparing a preliminary construction schedule
• Delineating project requirement and general conditions
Administration of the project
• Managing the Owner's contract
• Communications of issues, and coordination of activities
• Document control
Acquisitions required for the construction of the project
• Refinement of scope
• Identifying items that have delivery dates that impact the schedule
• Purchasing of trades and materials

9. Management Theories and Business Organization
Management Planning
Project Manager: Managing projects
Management and scheduling of the project
• Understanding manpower operations
• Materials applications Building code issues
• (Site logistics another important task is generally organized by the
superintendent)
Cost control management
• Issues resolution
• Managing and verification of subcontractor change orders
• Preparation of cost documents for submission and resolution
• Building code issues
Project close-out
• Achieving substantial completion
• Aggressive punch list completion
• Submission of recoded drawings, maintenance manuals &
• Warranties

10. Management Theories and Business Organization
Management Planning
Project Manager: Qualities
Visionary Organized Efficient
Honest and
Reliable
Highly Skilled
Communicator
Leadership
Abilities
Action-Oriented
Experienced and
Knowledgeable
Optimistic
The best construction project manager has all of the above qualities and uses
them to keep his or her team working effectively towards a common goal. Project
managers who are calm, communicative and enthusiastic deliver construction
projects on time and to a high standard.

11. Management Theories and Business Organization
Management Planning
Project Manager: Selection
The project manager needs to be one of the best managers in the company and
picked at the onset of the project. After all, they have a difficult job. They must
manage diverse teams with members who all have “real” bosses elsewhere in the
company. When picking someone to be a project manager, keep these requirements in
mind; The best construction project manager has all of the above qualities and uses
them to keep his or her team working effectively towards a common goal.
Following are few things which a project manager must have.
• Project managers need detailed cross functional knowledge.
• Technical projects should be led by technical people.
• Project managers must have superior organizational skills.
• Make sure that your project managers are great problems solvers.
• Last but not the least A Manager who must Manage!

12. Management Theories and Business Organization
Management Planning
Project Manager: Training
Project Management training takes different forms, for example:
TRAINING METHOD
• Formal and informal
• Individual and group-based
• Online and offline
• Self-taught, instructor-, mentor-, or peer-led
• Lectured, Project management simulation, staged, and on-the job
TRAINING VENUES
• University undergraduate, graduate and postgraduate project management
programs
• University programs that include project management elements (e.g. IT or
IS, construction, or engineering programs)
• Private courses (e.g. certification prep and advanced topics)
• Self-taught [paid] (e.g. books, DVDs, short-courses)
• Self-taught [free] (e.g. online resources, blog discussions)

13. Management Theories and Business Organization
Management Planning
Project Manager: Training
CONTENT
• Professional Standards (e.g. PMBOK Guide, PRINCE2, Agile)
• Industry Standards (e.g. Construction, Software Programming)
• Private Standards (e.g. in-house methodologies)
• Customized Hybrid Models
• Tools (e.g. MS Project, Primavera)
EXPERTISE LEVELS
• Beginner
• Intermediate
• Advanced
• Specialized (e.g. risk management, EVMS, PPM)
MANAGEMENT LEVEL
• Project Participant
• Project Manager
• Program Manager
• Project & Program Portfolio Manager

14. Management Theories and Business Organization
Management Planning
Thank You!