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What Makes a
Great Workplace?
   Learning From The Best Place To Work Companies




                      White Paper
How do you define a great workplace? How can
you create one? What makes a workplace great?

                 These questions have been the subject of numerous studies and
                 awards programs. Fortune magazine has been identifying and
                 publishing 100 Best Companies to Work For since 1998 with the
                 assistance of the Great Place to Work® Institute in San Francisco
                 which has also created a similar ranking for small and medium-
                 sized companies in collaboration with HR Magazine. Among those
                 items considered in both national rankings are the “evaluation of
                 the policies and culture of each organization and the opinion of
                 the company employees1.” Over the years, studies have proven
                 that good workplace practices can definitely help to improve a
                 company’s bottom line.

                 Kahler Slater, an interdisciplinary design enterprise that creates
                 transformational experiences and environments for visionary clients
                 throughout the country, was selected in 2004, 2005, 2006, 2007,
                 2008, 2009 and 2010 as a Best Place to Work (BPTW) by HR
                 Magazine and the Great Place to Work® Institute. As designers of
                 work environments and excellent employee experiences, we set out
                 to study the characteristics or attributes of the physical workplace
                 of Best Place to Work award winners. We hypothesized that Best
                 Places to Work attend to their physical environments (through well
                 designed workplaces) with as equal an emphasis as they attend to
                 the experience of culture and HR policies. We believed that there
                 were certain positive workplace attributes that could be studied that
                 would be common to these Best Place to Work companies. This
                 data, then, would be valuable for all companies desiring to bench-
                 mark themselves against the best in class.

                 This paper describes fourteen (14) attributes of a great physical
                 workplace (i.e., a well-designed workplace) and focuses on those
                 areas where an employee’s ability to act is impacted by the design
                 of the physical environment. The list is not exhaustive, however, it
                 is a compilation from many sources and our professional experienc-
                 es as facility managers and workplace designers. We have built our
                 study around the theory that great workplaces are the result of care-
                 ful attention to the entire environment - social, cultural and physical.
                 Our thesis was confirmed through the results of our research study
                 and these findings are presented in this paper.


                                                             What Makes a Great Place to Work?   2
DEFINING A WELL-DESIGNED WORKPLACE
                         A well-designed workplace means different things to different
                         organizations. The definition is dependent on the business, its
                         objectives and its culture. One company may have a clear need
                         for distraction free work 90% of each day, which may result in an
                         office comprised of almost entirely private offices. In contrast,
                                                                a company whose
For our purposes, we have defined a well-                       chief business requires
                                                                teamwork and extensive
designed workplace as one that supports a                       collaboration may desire
                                                                more open work areas.
company’s strategic business initiatives, allows                The definition then, of a
employees to perform their work efficiently                     well-designed, workplace
                                                                is subjective and relative.
and productively, reflects and embodies the
values and culture of the company, and is                         THE PHYSICAL 
environmentally healthy. This is the essence                      ATTRIBUTES OF A WELL-
                                                                  DESIGNED WORKPLACE
of the physical attributes that our study                         The work of today is drasti-
attemptes to measure.                                             cally different than the
                                                                  work processes support-
                         ing the industrial revolution. Today’s products – knowledge and
                         creativity, require a different environment in which they are to be
                         “produced, nurtured and shared. “Historically the white collar of-
                                      ”
                         fice reflected the mechanistic mind-set of the factory with work
                         designed as a linear series of individual tasks2. New work pro-
                                                                           ”
                         cesses can be better described as a network, often collaborative
                         and non-linear, where “fewer and fewer workers create physical
                         things. Knowledge is the product of the contemporary office and
                         information is the primary raw material. A knowledge worker is
                         a person whose primary function is analyzing, creating, deciding,
                         collaborating and acting on information3. How does a workplace
                                                                   ”
                         support this process of creating knowledge? Stan Kaczmarczk,
                         Director of the Innovative Workplace Division of the US General
                         Services Administration, contends that “your workplace should
                         not be considered simply overhead, but an everyday tool to sup-
                         port work practices and organization’s culture. The space should
                         be capable of adapting to fit the mission, rather than the mission
                         fitting the space4.”




                                                                     What Makes a Great Place to Work?   3
Based on our experience in workplace design, along with our
research and review of current literature regarding workplace
design, productivity, and employee morale, we established a list
of 14 physical attributes associated with a well-designed work-
place. We focused on those issues that may have the most sig-
nificant impact on the knowledge workers previously described.
As business leaders, the challenge is to accommodate the
needs of employees and the ever-changing needs of business.
Adapting to new technologies, supporting health, and reducing
stress while keeping a close eye on costs, offers an unheralded
challenge. Value creation metrics such as productivity can be
harder to measure in a knowledge-based environment, and
facility management metrics have often been relegated to real
estate costs and savings, rather than driving performance and
productivity5 .

Through our study, we have learned about the ways in which
companies designated as Best Places to Work use their physical
environment as another catalyst to achieve great company
performance. The attributes described here are those that have the
biggest positive impact on the physical workplace, and individually
and collectively contribute to productivity measurements and
bottom-line performance. Understanding these attributes and their
impact also can help to create a compelling business case to seek
improvements in your own work environment.




                                          What Makes a Great Place to Work?   4
Well-designed workplaces are  
physical environments that allow:

         01.  Individuals to perform distraction-free work
         02.  Collaboration and impromptu interaction
         03.  Undistracted teamwork and meetings
         04.  Accommodation of personal work styles
              and workstation personalization
         05.  Individual control of thermal comfort
         06.  Access to daylight
         07.  Control of glare
         08.  Workspaces allocated by function
         09.  Clear wayfinding
         10.  Adjacencies that support work flow
         11.  Accommodation of changing technology
         12.  Ergonomic accommodation
         13.  A professionally-maintained plant program
         14.  Expression of organizational culture




                                              What Makes a Great Place to Work?   5
01. The ability for individuals to
                                    perform distraction-free work
                                 According to the Buffalo Organization for Social and Technological
                                 Innovation (BOSTI), the average employee spends 50% of his/her
                                 time in the workplace doing “heads down” work, so having the
                                 type of workspace needed to reduce distractions yields benefits
                                 in productivity6.

                                 One can argue that the predominance of open office environments
                                 is a product of developing efficiency with a focus on reducing
                                 costs, and not necessarily with the interests of the user in mind.

                                Creating a distraction-free workplace can be accomplished by
                                providing any of the following:

Environmental Features That      •	   Private offices (walls to ceiling) for all employees, or a high panel
Support Distraction-Free Work         workstation with a door

                                      Standing privacy height partition panels (>60”)
94%
                                 •	
          seated privacy
          partition panels
                                 •	   The ability to control privacy at individual workstations with
                                      seated, privacy height partition (<60”), with portable screens,
94%       ample number
          conference rooms            panels or other temporary devices

                                 •	   White noise
68    %   standing privacy
          partion panels         •	   Ample conference rooms or other non-assigned private spaces
                                      (i.e. enclaves, patio, etc.) where those in need of temporary
68%       non-assigned
          private spaces
                                      privacy can seek refuge

                                 The majority of survey respondents reported more than 75% of
48%       white noise            the workplace is comprised of open workstations.


37%       temporary
          privacy devices
                                Most respondents (over 50%) rated their BPTW workplaces
                                as beyond acceptable or exceptional in allowing individuals to
                                perform distraction-free work, which is supported in the physical

28%       other, unspecified
                                environment by some combination of seated or higher privacy
                                panels, conference rooms, and non-assigned private spaces such as
                                alcoves and enclaves.




                                                                               What Makes a Great Place to Work?   6
02. Spaces that support collaboration
    and impromptu interaction
In today’s business environment, vast amounts of information
needs to be shared, analyzed, distributed and discussed. Workplac-
es that encourage interaction and collaboration are vital to creating
an atmosphere of information sharing and knowledge creation.
Interaction and collaboration also can result in learning experiences
that advance product time-to-market. Depending on a company’s
business goals and culture, teamwork and collaboration can happen
in a variety of settings.

  More than 70% of respondents rated their BPTW workplaces
  as better than acceptable or exceptional in supporting
  impromptu interaction.

This was facilitated by providing ample congregating spaces such
as breakrooms, cafés or cafeterias (98%), and coffee stations with
room to congregate (83%); ample conference rooms (85%); inter-
action areas such as central work and supply rooms (83%); wide
corridors (78%), alcoves and huddle spaces (68%), outside patio
seating (68%); and side chairs at workstations (76%).




                                          What Makes a Great Place to Work?   7
03. Spaces that support undistracted
                                       teamwork and meetings
                                   Since the 1990’s, organizations have experienced and are
                                   becoming increasingly reliant on team and group-based work
                                   to meet business objectives. Successful office environments that
                                   support this group work help to achieve an organization’s most
                                   prevalent performance criteria for serving the customer: high
                                   quality, speed-to-market, and added value for the customer7.

                                    More than 60% of respondents rated their BPTW workplaces
                                    as above acceptable or exceptional in supporting undistracted
Workplace Spaces That Support
Undistracted Teamwork & Meetings
                                    teamwork and meetings, facilitated in the physical environment
                                    by providing various types and sizes of conference rooms, open
           variety of types &       and informal gathering spaces, dedicated team or project rooms,
 98   %    sizes of conference
           rooms
                                    and mobile furnishings.



 68%       open and informal
           gathering spaces


 63%       dedicated team
           or project rooms


 54%       easily moved,
           mobile tables

           mobile worksurfaces
 44%       that accomodate a
           small meeting


 5%        other, unspecified




                                                                            What Makes a Great Place to Work?   8
04. Accommodation of personal work styles
                                           and workstation personalization
                                       The ability to configure one’s workspace in a personalized manner,
                                       positively impacts their ability to perform their job efficiently,
                                       productively, and to their fullest potential.

                                       This can be something as simple as the ability to position a monitor
                                       or telephone on either the left or right side of the occupant’s
                                       workstation. It also can mean the ability to personally make
                                       adjustments to one’s workspace to accommodate the occupant’s
                                       physical stature, personal preference, and ergonomic or
                                       environmental conditions, thereby reaping the benefits of a well-
                                       designed workspace. Elements that can accommodate individual
                                       work styles or preferences include:

                                                  •	   Task lighting
Workstation Personalization Policies
                                                  •	   Height adjustable work surfaces

                 10 %       56 %                  •	   Ergonomical chair with adjustable back
                 Flexible   Tightly
                            enforced
        12%                                       •	   “Handed” workstation choices (right or left)
        Loosely
        enforced
                                                  •	   Mobile furnishings (i.e. pedestals, side chairs,
     22   %                                            wheeled tables)
     No policy
                                                  •	   Desktop organizing tools

                                                  •	   A standard accessories program


                                                     Most respondents felt their BPTW workplaces were
                                                     acceptable or better in terms of adaptability and
                                       flexibility to meet personal styles, which is supported in the physical
                                       environment with a variety of the above elements. Over 55%
                                       accomplished this with mobile furnishings and 39% offered height
                                       adjustable work surfaces.

                                       Although more than half of the respondents reported their
                                       companies as having tightly enforced policies regarding
                                       personalization of workstations, nearly a quarter reported their
                                       companies as having no personalization policies.




                                                                                      What Makes a Great Place to Work?   9
05. Individual control for thermal comfort
                                     Each year, the International Facility Management Association
                                     (IFMA) surveys facility managers to determine the most common
                                     complaint of building occupants. Not surprisingly, the most
                                     common complaint relates to thermal comfort with occupants
                                     being either too hot or too cold. According to CNN.com, a Florida-
                                     based HVAC contractor estimates that 72 degrees is the optimal
                                     mid-range temperature for the open office, whereas a Cornell
                                     University study found the optimal mid-range temperature to be 77
                                     degrees8. That difference is one example of this problem…

                                        every employee may have different expectations, but share the
                                        same thermal conditions.

                                             One temperature does not suit all. Solutions to address this issue
                                             are varied and range in cost. While Johnson Controls’ Personal
                                                                                  Environmental Modules
                                                                                  (PEM) offer the highest range
Thermal Comfort Options                                                           of individual controls, many
                                                                                  companies are unwilling or
 51 %
                Allow individual devices to supplement environmental control      unable to make the investment
                                                                                  to retrofit existing buildings
 46 % Small heating/cooling zones with some control at accessible thermostat      to accommodate these ideal
                                                                                  solutions. Building envelope
 10 %                                                      Operable windows
                                                                                  issues such as thermal glass,
                                                                                  solar shade devices, and
 7%                               Individual workstation heating/cooling units
                                                                                  building orientation issues are
 2%                                                       Other (unspecified)
                                                                                  another approach to working
                                                                                  through this issue. For facility
                                                                                  managers who live with the
                                                                                  results of HVAC design and
                                             value engineering on a daily basis, this issue remains a major focus
                                             for time and investment.

                                     Most respondents (49%) felt their BPTW workplaces were
                                     acceptable, while 39% felt they were better than acceptable in
                                     providing employees the ability to achieve thermal comfort. These
                                     were supported in the physical environment by permitting individual
                                     devices to supplement environmental controls, and through small
                                     heating cooling zones with accessible thermostats.




                                                                                     What Makes a Great Place to Work? 10
06. Access to daylight
                                         Natural light raises the neurotransmitter in the brain called
                                         serotonin, a chemical that has a large impact on mood, disposition
                                                                and the ability to handle stress11. The more
                                                                serotonin released, the better an individual’s
Workstations with Direct Visual Access to Natural Light
                                                                mood, as well as their ability to deal with
                                                                stress. In the last decade, workplace design
                                                                has shifted away from designs that were based
                 50 %               > 75 % of workstations
                                                                on status where fully enclosed, perimeter
                                                                offices obstruct daylight. Offices are now
  19 %                              51 - 75 % of workstations
                                                                often designed with offices on the interior,
                                                                or with glazed perimeter offices to enhance
                                                                the open office work environment with
  24 %                              21 - 50 % of workstations   “borrowed” daylight. Considerations regarding
                                                                the placement of obstructions to view and
                                                                daylight are now common conversations
          7%                        <20 % of workstations
                                                                between workspace occupants and designers.
                                                                Consideration of the benefits of daylight, the
                                                                reduction of eyestrain, and the potentially
                                         improved personal wellbeing, all point to the importance of daylight
                                         as an element for a great workplace.

                                        Most respondents reported their BPTW workplaces as
                                        providing direct visual access to natural light to the majority of
                                        their employees.




                                                                                  What Makes a Great Place to Work? 11
07. Control of glare factors
                                 Along with abundant and desirable daylight, there is a concern
                                 that glare causes eyestrain, and is a major cause of headaches.
                                 In a Kansas City study conducted by the Institute for Health and
                                 Productivity Management9 aimed at the effects of managing
                                 headaches, it was shown that headaches can cause a loss of
                                 productivity. When an employee is limited in their ability to
                                 complete their work and they fall behind, stress is created.

                                   According to recent insurance industry studies10 , 27% of workers
                                   say their jobs are the greatest cause of stress in their lives, so if
                                   additional stress is indirectly attributed to glare and glare can be
                                   fixed, it would seem an even more important issue to address.

                                 Most respondents felt their BPTW workplaces were acceptable or
Devices Used to Control
Excess Light and Glare           better in allowing employees control of excess light or glare, which is
                                 supported in the physical environment in the manner displayed here.

94%       anti-glare devices
          for monitors


85%       ability to relocate
          computer equipment

          access to light

57   %    switches and window
          shading - with group
          consensus


45%       individual window
          shading devices




                                                                             What Makes a Great Place to Work? 12
08. Workspace allocation by function
                                  Historically, office design reinforced the concept that size
                                  and privacy of an office were the symbols of status within an
                                  organization. The perimeter private offices of the 1950’s encircled
                                  open bullpen spaces for clerical and support staff. Hierarchy,
                                  department designation, geometry, status, and traditions were valid
                                  reasons to arrange work settings12. Fast forward to the present day,
                                  through the experiments of office landscape and open offices, to a
                                  time where there is a better understanding of workers, teamwork,
                                  and the variety of work settings needed to create a successful
                                  office environment. Today’s well-designed workplace needs to be
                                  a highly flexible environment that can be easily altered to match an
                                  organization’s rate of change13 .

                                  Respondents reported that size and type of workspace were
                                  designated most often, based on hierarchy or title, and less by
                                  function.

                                  So how do facility professionals develop strategies to meet real
                                  estate cost containment objectives during space allocations?
                                  BOSTI reports that on the average, 75% of a person’s time in
Determining the Allocation of     the workplace is spent within their own workspace14 . When the
Workspaces in the Workplace
                                  emphasis is placed on addressing “effective human performance,”
                                  rather than status or efficient use of real estate, the workplace
61%       by hierarchy or title   becomes a tool for higher performance, not just a fixed cost of
                                  doing business15 . Understanding function and business goals also

54%       by function
                                  point to the fact that a “one-size-fits-all” approach no longer works
                                  to support business goals.


15%       by availability           It would seem a logical correlation then, that workspaces should
                                    be designed to be efficient and productive (i.e. designed for
                                    the function performed within) and that by discarding symbolic
12%       in some other way         status and hierarchy as drivers for space allocation, the workplace
                                    improves.




                                                                             What Makes a Great Place to Work? 13
09. Clear wayfinding
                                  While creating spatial hierarchy in office planning, one can think of
                                  a workplace as a series of well thought-out navigation routes within
                                  the workplace, as well as good directional signage and the creation
                                  of landmarks and intersections. In his New Yorker Magazine article,
                                  Designs for Working, Malcolm Gladwell compared the work of
                                  Jane Jacobs in The Death and Life of Great American Cities with
                                  workplace design. The Jacobs concept proposes that “when a
                                  neighborhood is oriented toward the street, when sidewalks are
                                  used for socializing and play and commerce, the users of that street
                                  are transformed by the resulting stimulation: they form relationships
                                  and casual contacts they would never have otherwise.14”

                                  Applying this thought to the design of workplace wayfinding (the
                                  paths and streets of the office neighborhood) points to the need
                                  to use wayfinding to create opportunities to support interaction
                                  with the network of nodes and intersections. According to
                                  Gladwell, “Innovation - the heart of the knowledge economy - is
                                  fundamentally social.16”

                                    Proper wayfinding and clear spatial hierarchy makes it easier and
                                    faster to find people and departments, saving time and increas-
                                    ing efficiencies. It can be a catalyst for encouraging interaction
                                    among employees by creating intersections or “waysides” along
                                    main navigation routes within the facility.

                                  Appropriate wayfinding design also can enhance security by steer-
                                  ing people away from secure areas. Characteristics that support
                                  the creation of appropriate navigation and encourage casual contact
                                                                       include consideration of traffic
                                                                       patterns and navigation routes in
Environmental Features that Support Office Wayfinding
                                                                       terms of their impact on encour-
 61%                         Signage (Identification and directional)
                                                                       aging impromptu collaboration
                                                                       as part of the design.
 34 %                                          Low partitions
                                                                       The majority of respondents
 5%                                          Other (unspecified)        felt their BPTW workplaces
                                                                       were better than acceptable
                                                                       in terms of wayfinding, which
                                  is supported by the physical environment by individual and group
                                  identification signage, and low partitions.




                                                                             What Makes a Great Place to Work? 14
10. Adjacencies to support workflow
                                      Good adjacency planning allows for quick face-to-face connectivity
                                      with the people with whom employees need to interact frequently.
                                      It also provides ready access to the physical resources needed to
                                      perform one’s job, which can increase efficiency and productivity.

                                         In an environment where “knowledge work process demands
                                         a high level of interaction and individual autonomy,17”the planning
                                         of the workspace must be flexible to respond to the changing
                                         work of occupants as teams, and as individuals.

                                      To meet these objectives, the design of the workplace must
                                      consider whether:

                                                             •	   Departments that interact with each
Ratings for Adjacency Planning                                    other are located reasonably nearby (these
                                                                  are typically long-term adjacencies)

                                                             •	   People within departments that frequently
                   63%           Very efficient and highly
                                 functional planning is           work together are grouped together
                                 evident; most adjacencies
                                 are met                          (i.e. several people working together on
                                                                  a specific project - these could be short-
     37%                         Organized and orderly,
                                 but some adjacencies             term adjacencies)
                                 are not always met

                                                             Most respondents felt their BPTW workplaces
                                                             were better than acceptable in planning and
                                                             meeting functional adjacencies of co-workers.
                                                             These adjacencies are evidenced through
                                                             thorough planning and space forecasting.




                                                                                      What Makes a Great Place to Work? 15
11. Accommodations for the
                                     changing demands of technology
                                 It is not unusual for the churn rate (i.e. relocation of individuals)
                                 to be 40% in a corporate workplace18. In an office with 1,000
                                 occupants, this means that as many as 400 employees could
                                 move to a new location within the workplace during the course
                                 of a year (or 200 people moving twice, etc.) Although churn is
                                 often necessary, it can be disruptive and cause downtime, which
                                 reduces productivity. The faster a move can occur, the better. If new
                                 cables have to be pulled or even if people from the IT group have
                                 to physically make changes other than plugging and unplugging a
                                 desktop device, the move will take longer and cost more. Flexibility
                                 and adaptability of technology allows for quick changes to be made
                                 at the workspace by the occupant, saving both time and money.

                                   A well-designed workplace will accommodate today’s technology,
                                   and anticipate how tomorrow’s may be different.

                                 Coordination between IT and Facility Management is not only
                                 desirable, it is essential in planning for the future. Current
                                 accommodations to maintain flexibility include:

                                   •	   Access to power and data, etc., above the work surface
Technology Accomodation
Options in the Workplace           •	   Conference rooms, training rooms, team project rooms with
                                        plug and play capabilities and cable management for quick
           access to power              changes
100%       and data above
           worksurfaces            •	   Wireless technology
           plug and play cable
           management - for      The majority of respondents felt their BPTW workplaces were
88    %    quick change in
           conferences and
                                 better than acceptable in accommodating new technology, which is
                                 supported by the physical environment.
           training rooms


59%        wireless technology




                                                                             What Makes a Great Place to Work? 16
12. Ergonomic accommodations
                                  Ergonomics is an important workplace issue particularly as the
                                  diversity and demographics of the workplace is rapidly changing.
                                  Ergonomically poor seating can cause back pain. Incorrect
                                  desk heights in relation to monitors and keyboards can result in
                                  eyestrain and carpal tunnel syndrome (CTS). Back pain, eye strain,
                                  and CTS over a long period can result in an increase in worker’s
                                  compensation cases, leading to additional company costs related to
                                  healthcare and lost time. They also can lead to increased levels of
                                  employee stress associated with an individual’s inability to work at
                                  their peak performance.

                                    A company that pays attention to stress-induced conditions of
Workplace Options for
Accomodating Ergonomics             employees also will reap the benefits of high productivity and
                                    employee wellness.

83%      provide ergronomics
         solutions on request     With business health care costs continuing to rise, this proactive
                                  attention to ergonomics can increase overall profitability by lowering
                                  insurance claims and other health care costs.
66%      ergonomics instruc-
         tions to employees
                                  The majority of respondents felt their BPTW companies were

34   %   formal ergonomics
         training for employees
                                  acceptable or better than acceptable in addressing workplace
                                  ergonomics, providing ergonomic solutions and instructions in a
                                  reactive rather than proactive manner.

17%      annual employee
         ergonomics audit


                                                              eye


                                          head/neck
                                                                                         monitor

                                             back
                                                                    mouse


                                                                            keyboard




                                                      chair




                                                                                   What Makes a Great Place to Work? 17
13. Professionally maintained plant program
It is widely believed that interior plants can increase workplace
productivity, decrease employee stress levels, and improve overall
employee health.

                             Scientific studies performed at Texas
                             A&M, Surrey University in England
                             and Washington State University
                             verify that plants significantly lower
                             workplace stress and enhance worker
                             productivity. In the Texas A&M study,
                             participants working in an environment
                             with plants present were 12% more
                             productive and less stressed than
                             those who worked in an environment
                             without plants. Both women and
                             men demonstrated more innovative
                             thinking, generation of more ideas
                             and original solutions to problems in
                             the office environment that included
                             flowers and plants.

Several conclusive studies were performed regarding health claims
in work environments at the Agricultural University in Oslo, Norway.
When reviewing 12 of the common symptoms related to poor
indoor quality and “sick building syndrome, there was a 23% lower
                                          ”
complaint rate during the period when participants had plants in
their offices.

With all of these positive aspects, one could readily assume that
a well-designed workplace will include a professionally maintained
plant service to provide and maintain plants throughout the
workplace.

Not surprisingly, a large majority of respondents (80%) reported
having professionally maintained live green plant programs in their
BPTW workplaces.




                                          What Makes a Great Place to Work? 18
14. Expression of organizational culture
The study also asked companies the following question: “In what
ways is the organizational culture of BPTW companies perceived
to be reflected in the physical environments?” More than half of
respondents felt their BPTW workplaces supported and expressed
their culture well. Content analysis of open-ended responses
distilled common themes that describe how organizational culture
is expressed in the physical environment of BPTW workplaces.

  The top themes describing the expression of culture in the
  BPTW workplaces were openness, color, team/collaborating
  spaces, and “fun” touches, throughout.

On many visits to BPTW companies, the authors observed
visible manifestations of the culture of an organization. For one
midwestern manufacturing company, the family culture was
reinforced and supported by providing a large enough dining area so
that all 400 employees could share meal times and co-mingle when
the plant was closed for lunch. Companies engaged in promoting
wellness offered bikes for employee use and rewarded employees
with on-site car washes. Though the simple acts of offering an
accessible hose bib or large dining room does not create a culture,
it helps to keep the spirit of the culture visible to everyone.




                                         What Makes a Great Place to Work? 19
SUMMARY
                        The physical workplace can be a critical factor in the success
                        of an organization. It is an important factor in supporting an
                        organization’s business initiatives and it can be proven to be an
                        effective tool to improve performance, rather than being seen only
                        as a cost of doing business. The physical workplace is often the
                        second largest asset of an organization and this asset can be used
                        to effectively attract and retain talent, which is typically the largest
                        and most expensive asset
                        of any organization19. In today’s world, the role of the workplace
                        is about:

                          •	   Enabling new ways for people to work within an organization

                          •	   Valuing the individual

                          •	   Implementing new technology

                          •	   Shifting or reinforcing culture and change

                          •	   Leveraging facilities as assets

                          •	   Facilitating faster and more simple change

                          •	   Achieving financial objectives - tracking how workplace changes
                               help achieve the organization’s goals

                          •	   Expressing a constant brand and culture from all realms of an
                               organization – its people, perception, delivery of products and
                               services and its PLACE.

Being a “Best Place to Work”, whether you are                Companies that leverage
                                                             their facility assets by giving
designated so or not, must include attention to              thoughtful consideration
the physical, cultural and social aspects of an              to what a well-designed
                                                             workplace means for them,
environment. Our site visits and survey results              are thinking strategically. They
                                                             are putting a plan of action
indicate that organizations who have been                    into place that is intended to
acknowledged by the Great Place to Work®                     improve their business, they
                                                             are doing so by utilizing their
Institute are making this total commitment.                  assets to the fullest potential,
                                                             and they are being proactive
                        in terms of how to best support their largest, most expensive, and
                        most important asset, their people.



                                                                       What Makes a Great Place to Work? 20
REFERENCES
1    Robert Levering, Milton Moskowitz, “How We Pick the Top 100 Best”,
     Fortune Magazine January 24, 2005: 97
2    Jan Johnson, “The Knowledge Workplace: Designing for Interaction”,
     Interiors & Sources May 2004: 44
3    “Understanding Work Process to Help People Work More Effectively”,
     Steelcase, http://www.steelcase.com/na/knowledgedesign.
     aspx?f=10257&c=10952
4    Stan Kaczmarczyk, “The Business Case for Innovative Workplaces”,
     International Facility Management Association, World Workplace
     Conference, October 2003
5    Steve Lockwood, “Is There More to Facilities Management than Cost
     Cutting Efforts?”, International Facility Management Association Audio
     Seminar, 24 June, 2004
6    BOSTI Associates, Disproving Widespread Myths About Workplace
     Design (Jasper, IN: Kimball International, 2001): 29
7    “Office Environments, The North American Perspective”, Herman Miller,
     2001: http://www.hermanmiller.com/CDA/SSA/WhitePapers/0,1599,a10-
     c77-k15,00.html
8    Laura Morsch, “Why You’re Always Cold (or Hot) at Work”, CNN, May 20,
     2005, http://www.CNN.com
9    Katie Hollar; “Study in K.C.: Better Management Means Fewer
     Headaches”, The Business Journal Serving Kansas City, May 1, 2002
10   Barbara Bartlein, “Minimizing Stress Can Lead to Better Work
     Environment”, The Business Journal Serving Greater Milwaukee, May 6,
     2005: A22
11   Ibid
12   Judy Voss, “The Recent History of the Open Office”, Haworth, February
     26, 1996, http://www.haworth-asia.com/resource/ad/openoff.htm
13   Ibid
14   BOSTI Associates, Disproving Widespread Myths About Workplace
     Design (Jasper, IN: Kimball International, 2001): 29
15   Jan Johnson, “A Case Study: Nortel Networks Reinvents Its Work
     Environments”, Interiors and Sources September 2000: 114
16   Malcolm Gladwell, “Designs for Working”, New Yorker Magazine
     December 1, 2000: 60, 62
17   “Understanding Work Process to Help People Work More Effectively”,
     Steelcase, http://www.steelcase.com/na/knowledgedesign.
     aspx?f=10257&c=10952
18   International Facility Management Association, Benchmarks III, Research
     Report 18, (Houston, TX: IFMA, 2004): 36
19   BOSTI Associates, Disproving Widespread Myths About Workplace
     Design, (Jasper, IN: Kimball International, 2001): 6



                                                What Makes a Great Place to Work? 21
What Makes a
Great Workplace?
Learning From The Best Place To Work Companies


For further information, please contact Barbara Armstrong,
Principal at 414-272-2000 or barmstrong@kahlerslater.com.




111 West Wisconsin Avenue
Milwaukee, WI 53203

P 414-272-2000
www.kahlerslater.com




COPYRIGHT © 2010 KAHLER SLATER, INC. ALL RIGHTS RESERVED.

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What Makes a Great Workplace

  • 1. What Makes a Great Workplace? Learning From The Best Place To Work Companies White Paper
  • 2. How do you define a great workplace? How can you create one? What makes a workplace great? These questions have been the subject of numerous studies and awards programs. Fortune magazine has been identifying and publishing 100 Best Companies to Work For since 1998 with the assistance of the Great Place to Work® Institute in San Francisco which has also created a similar ranking for small and medium- sized companies in collaboration with HR Magazine. Among those items considered in both national rankings are the “evaluation of the policies and culture of each organization and the opinion of the company employees1.” Over the years, studies have proven that good workplace practices can definitely help to improve a company’s bottom line. Kahler Slater, an interdisciplinary design enterprise that creates transformational experiences and environments for visionary clients throughout the country, was selected in 2004, 2005, 2006, 2007, 2008, 2009 and 2010 as a Best Place to Work (BPTW) by HR Magazine and the Great Place to Work® Institute. As designers of work environments and excellent employee experiences, we set out to study the characteristics or attributes of the physical workplace of Best Place to Work award winners. We hypothesized that Best Places to Work attend to their physical environments (through well designed workplaces) with as equal an emphasis as they attend to the experience of culture and HR policies. We believed that there were certain positive workplace attributes that could be studied that would be common to these Best Place to Work companies. This data, then, would be valuable for all companies desiring to bench- mark themselves against the best in class. This paper describes fourteen (14) attributes of a great physical workplace (i.e., a well-designed workplace) and focuses on those areas where an employee’s ability to act is impacted by the design of the physical environment. The list is not exhaustive, however, it is a compilation from many sources and our professional experienc- es as facility managers and workplace designers. We have built our study around the theory that great workplaces are the result of care- ful attention to the entire environment - social, cultural and physical. Our thesis was confirmed through the results of our research study and these findings are presented in this paper. What Makes a Great Place to Work? 2
  • 3. DEFINING A WELL-DESIGNED WORKPLACE A well-designed workplace means different things to different organizations. The definition is dependent on the business, its objectives and its culture. One company may have a clear need for distraction free work 90% of each day, which may result in an office comprised of almost entirely private offices. In contrast, a company whose For our purposes, we have defined a well- chief business requires teamwork and extensive designed workplace as one that supports a collaboration may desire more open work areas. company’s strategic business initiatives, allows The definition then, of a employees to perform their work efficiently well-designed, workplace is subjective and relative. and productively, reflects and embodies the values and culture of the company, and is THE PHYSICAL  environmentally healthy. This is the essence ATTRIBUTES OF A WELL- DESIGNED WORKPLACE of the physical attributes that our study The work of today is drasti- attemptes to measure. cally different than the work processes support- ing the industrial revolution. Today’s products – knowledge and creativity, require a different environment in which they are to be “produced, nurtured and shared. “Historically the white collar of- ” fice reflected the mechanistic mind-set of the factory with work designed as a linear series of individual tasks2. New work pro- ” cesses can be better described as a network, often collaborative and non-linear, where “fewer and fewer workers create physical things. Knowledge is the product of the contemporary office and information is the primary raw material. A knowledge worker is a person whose primary function is analyzing, creating, deciding, collaborating and acting on information3. How does a workplace ” support this process of creating knowledge? Stan Kaczmarczk, Director of the Innovative Workplace Division of the US General Services Administration, contends that “your workplace should not be considered simply overhead, but an everyday tool to sup- port work practices and organization’s culture. The space should be capable of adapting to fit the mission, rather than the mission fitting the space4.” What Makes a Great Place to Work? 3
  • 4. Based on our experience in workplace design, along with our research and review of current literature regarding workplace design, productivity, and employee morale, we established a list of 14 physical attributes associated with a well-designed work- place. We focused on those issues that may have the most sig- nificant impact on the knowledge workers previously described. As business leaders, the challenge is to accommodate the needs of employees and the ever-changing needs of business. Adapting to new technologies, supporting health, and reducing stress while keeping a close eye on costs, offers an unheralded challenge. Value creation metrics such as productivity can be harder to measure in a knowledge-based environment, and facility management metrics have often been relegated to real estate costs and savings, rather than driving performance and productivity5 . Through our study, we have learned about the ways in which companies designated as Best Places to Work use their physical environment as another catalyst to achieve great company performance. The attributes described here are those that have the biggest positive impact on the physical workplace, and individually and collectively contribute to productivity measurements and bottom-line performance. Understanding these attributes and their impact also can help to create a compelling business case to seek improvements in your own work environment. What Makes a Great Place to Work? 4
  • 5. Well-designed workplaces are   physical environments that allow: 01.  Individuals to perform distraction-free work 02.  Collaboration and impromptu interaction 03.  Undistracted teamwork and meetings 04.  Accommodation of personal work styles and workstation personalization 05.  Individual control of thermal comfort 06.  Access to daylight 07.  Control of glare 08.  Workspaces allocated by function 09.  Clear wayfinding 10.  Adjacencies that support work flow 11.  Accommodation of changing technology 12.  Ergonomic accommodation 13.  A professionally-maintained plant program 14.  Expression of organizational culture What Makes a Great Place to Work? 5
  • 6. 01. The ability for individuals to perform distraction-free work According to the Buffalo Organization for Social and Technological Innovation (BOSTI), the average employee spends 50% of his/her time in the workplace doing “heads down” work, so having the type of workspace needed to reduce distractions yields benefits in productivity6. One can argue that the predominance of open office environments is a product of developing efficiency with a focus on reducing costs, and not necessarily with the interests of the user in mind. Creating a distraction-free workplace can be accomplished by providing any of the following: Environmental Features That • Private offices (walls to ceiling) for all employees, or a high panel Support Distraction-Free Work workstation with a door Standing privacy height partition panels (>60”) 94% • seated privacy partition panels • The ability to control privacy at individual workstations with seated, privacy height partition (<60”), with portable screens, 94% ample number conference rooms panels or other temporary devices • White noise 68 % standing privacy partion panels • Ample conference rooms or other non-assigned private spaces (i.e. enclaves, patio, etc.) where those in need of temporary 68% non-assigned private spaces privacy can seek refuge The majority of survey respondents reported more than 75% of 48% white noise the workplace is comprised of open workstations. 37% temporary privacy devices Most respondents (over 50%) rated their BPTW workplaces as beyond acceptable or exceptional in allowing individuals to perform distraction-free work, which is supported in the physical 28% other, unspecified environment by some combination of seated or higher privacy panels, conference rooms, and non-assigned private spaces such as alcoves and enclaves. What Makes a Great Place to Work? 6
  • 7. 02. Spaces that support collaboration and impromptu interaction In today’s business environment, vast amounts of information needs to be shared, analyzed, distributed and discussed. Workplac- es that encourage interaction and collaboration are vital to creating an atmosphere of information sharing and knowledge creation. Interaction and collaboration also can result in learning experiences that advance product time-to-market. Depending on a company’s business goals and culture, teamwork and collaboration can happen in a variety of settings. More than 70% of respondents rated their BPTW workplaces as better than acceptable or exceptional in supporting impromptu interaction. This was facilitated by providing ample congregating spaces such as breakrooms, cafés or cafeterias (98%), and coffee stations with room to congregate (83%); ample conference rooms (85%); inter- action areas such as central work and supply rooms (83%); wide corridors (78%), alcoves and huddle spaces (68%), outside patio seating (68%); and side chairs at workstations (76%). What Makes a Great Place to Work? 7
  • 8. 03. Spaces that support undistracted teamwork and meetings Since the 1990’s, organizations have experienced and are becoming increasingly reliant on team and group-based work to meet business objectives. Successful office environments that support this group work help to achieve an organization’s most prevalent performance criteria for serving the customer: high quality, speed-to-market, and added value for the customer7. More than 60% of respondents rated their BPTW workplaces as above acceptable or exceptional in supporting undistracted Workplace Spaces That Support Undistracted Teamwork & Meetings teamwork and meetings, facilitated in the physical environment by providing various types and sizes of conference rooms, open variety of types & and informal gathering spaces, dedicated team or project rooms, 98 % sizes of conference rooms and mobile furnishings. 68% open and informal gathering spaces 63% dedicated team or project rooms 54% easily moved, mobile tables mobile worksurfaces 44% that accomodate a small meeting 5% other, unspecified What Makes a Great Place to Work? 8
  • 9. 04. Accommodation of personal work styles and workstation personalization The ability to configure one’s workspace in a personalized manner, positively impacts their ability to perform their job efficiently, productively, and to their fullest potential. This can be something as simple as the ability to position a monitor or telephone on either the left or right side of the occupant’s workstation. It also can mean the ability to personally make adjustments to one’s workspace to accommodate the occupant’s physical stature, personal preference, and ergonomic or environmental conditions, thereby reaping the benefits of a well- designed workspace. Elements that can accommodate individual work styles or preferences include: • Task lighting Workstation Personalization Policies • Height adjustable work surfaces 10 % 56 % • Ergonomical chair with adjustable back Flexible Tightly enforced 12% • “Handed” workstation choices (right or left) Loosely enforced • Mobile furnishings (i.e. pedestals, side chairs, 22 % wheeled tables) No policy • Desktop organizing tools • A standard accessories program Most respondents felt their BPTW workplaces were acceptable or better in terms of adaptability and flexibility to meet personal styles, which is supported in the physical environment with a variety of the above elements. Over 55% accomplished this with mobile furnishings and 39% offered height adjustable work surfaces. Although more than half of the respondents reported their companies as having tightly enforced policies regarding personalization of workstations, nearly a quarter reported their companies as having no personalization policies. What Makes a Great Place to Work? 9
  • 10. 05. Individual control for thermal comfort Each year, the International Facility Management Association (IFMA) surveys facility managers to determine the most common complaint of building occupants. Not surprisingly, the most common complaint relates to thermal comfort with occupants being either too hot or too cold. According to CNN.com, a Florida- based HVAC contractor estimates that 72 degrees is the optimal mid-range temperature for the open office, whereas a Cornell University study found the optimal mid-range temperature to be 77 degrees8. That difference is one example of this problem… every employee may have different expectations, but share the same thermal conditions. One temperature does not suit all. Solutions to address this issue are varied and range in cost. While Johnson Controls’ Personal Environmental Modules (PEM) offer the highest range Thermal Comfort Options of individual controls, many companies are unwilling or 51 % Allow individual devices to supplement environmental control unable to make the investment to retrofit existing buildings 46 % Small heating/cooling zones with some control at accessible thermostat to accommodate these ideal solutions. Building envelope 10 % Operable windows issues such as thermal glass, solar shade devices, and 7% Individual workstation heating/cooling units building orientation issues are 2% Other (unspecified) another approach to working through this issue. For facility managers who live with the results of HVAC design and value engineering on a daily basis, this issue remains a major focus for time and investment. Most respondents (49%) felt their BPTW workplaces were acceptable, while 39% felt they were better than acceptable in providing employees the ability to achieve thermal comfort. These were supported in the physical environment by permitting individual devices to supplement environmental controls, and through small heating cooling zones with accessible thermostats. What Makes a Great Place to Work? 10
  • 11. 06. Access to daylight Natural light raises the neurotransmitter in the brain called serotonin, a chemical that has a large impact on mood, disposition and the ability to handle stress11. The more serotonin released, the better an individual’s Workstations with Direct Visual Access to Natural Light mood, as well as their ability to deal with stress. In the last decade, workplace design has shifted away from designs that were based 50 % > 75 % of workstations on status where fully enclosed, perimeter offices obstruct daylight. Offices are now 19 % 51 - 75 % of workstations often designed with offices on the interior, or with glazed perimeter offices to enhance the open office work environment with 24 % 21 - 50 % of workstations “borrowed” daylight. Considerations regarding the placement of obstructions to view and daylight are now common conversations 7% <20 % of workstations between workspace occupants and designers. Consideration of the benefits of daylight, the reduction of eyestrain, and the potentially improved personal wellbeing, all point to the importance of daylight as an element for a great workplace. Most respondents reported their BPTW workplaces as providing direct visual access to natural light to the majority of their employees. What Makes a Great Place to Work? 11
  • 12. 07. Control of glare factors Along with abundant and desirable daylight, there is a concern that glare causes eyestrain, and is a major cause of headaches. In a Kansas City study conducted by the Institute for Health and Productivity Management9 aimed at the effects of managing headaches, it was shown that headaches can cause a loss of productivity. When an employee is limited in their ability to complete their work and they fall behind, stress is created. According to recent insurance industry studies10 , 27% of workers say their jobs are the greatest cause of stress in their lives, so if additional stress is indirectly attributed to glare and glare can be fixed, it would seem an even more important issue to address. Most respondents felt their BPTW workplaces were acceptable or Devices Used to Control Excess Light and Glare better in allowing employees control of excess light or glare, which is supported in the physical environment in the manner displayed here. 94% anti-glare devices for monitors 85% ability to relocate computer equipment access to light 57 % switches and window shading - with group consensus 45% individual window shading devices What Makes a Great Place to Work? 12
  • 13. 08. Workspace allocation by function Historically, office design reinforced the concept that size and privacy of an office were the symbols of status within an organization. The perimeter private offices of the 1950’s encircled open bullpen spaces for clerical and support staff. Hierarchy, department designation, geometry, status, and traditions were valid reasons to arrange work settings12. Fast forward to the present day, through the experiments of office landscape and open offices, to a time where there is a better understanding of workers, teamwork, and the variety of work settings needed to create a successful office environment. Today’s well-designed workplace needs to be a highly flexible environment that can be easily altered to match an organization’s rate of change13 . Respondents reported that size and type of workspace were designated most often, based on hierarchy or title, and less by function. So how do facility professionals develop strategies to meet real estate cost containment objectives during space allocations? BOSTI reports that on the average, 75% of a person’s time in Determining the Allocation of the workplace is spent within their own workspace14 . When the Workspaces in the Workplace emphasis is placed on addressing “effective human performance,” rather than status or efficient use of real estate, the workplace 61% by hierarchy or title becomes a tool for higher performance, not just a fixed cost of doing business15 . Understanding function and business goals also 54% by function point to the fact that a “one-size-fits-all” approach no longer works to support business goals. 15% by availability It would seem a logical correlation then, that workspaces should be designed to be efficient and productive (i.e. designed for the function performed within) and that by discarding symbolic 12% in some other way status and hierarchy as drivers for space allocation, the workplace improves. What Makes a Great Place to Work? 13
  • 14. 09. Clear wayfinding While creating spatial hierarchy in office planning, one can think of a workplace as a series of well thought-out navigation routes within the workplace, as well as good directional signage and the creation of landmarks and intersections. In his New Yorker Magazine article, Designs for Working, Malcolm Gladwell compared the work of Jane Jacobs in The Death and Life of Great American Cities with workplace design. The Jacobs concept proposes that “when a neighborhood is oriented toward the street, when sidewalks are used for socializing and play and commerce, the users of that street are transformed by the resulting stimulation: they form relationships and casual contacts they would never have otherwise.14” Applying this thought to the design of workplace wayfinding (the paths and streets of the office neighborhood) points to the need to use wayfinding to create opportunities to support interaction with the network of nodes and intersections. According to Gladwell, “Innovation - the heart of the knowledge economy - is fundamentally social.16” Proper wayfinding and clear spatial hierarchy makes it easier and faster to find people and departments, saving time and increas- ing efficiencies. It can be a catalyst for encouraging interaction among employees by creating intersections or “waysides” along main navigation routes within the facility. Appropriate wayfinding design also can enhance security by steer- ing people away from secure areas. Characteristics that support the creation of appropriate navigation and encourage casual contact include consideration of traffic patterns and navigation routes in Environmental Features that Support Office Wayfinding terms of their impact on encour- 61% Signage (Identification and directional) aging impromptu collaboration as part of the design. 34 % Low partitions The majority of respondents 5% Other (unspecified) felt their BPTW workplaces were better than acceptable in terms of wayfinding, which is supported by the physical environment by individual and group identification signage, and low partitions. What Makes a Great Place to Work? 14
  • 15. 10. Adjacencies to support workflow Good adjacency planning allows for quick face-to-face connectivity with the people with whom employees need to interact frequently. It also provides ready access to the physical resources needed to perform one’s job, which can increase efficiency and productivity. In an environment where “knowledge work process demands a high level of interaction and individual autonomy,17”the planning of the workspace must be flexible to respond to the changing work of occupants as teams, and as individuals. To meet these objectives, the design of the workplace must consider whether: • Departments that interact with each Ratings for Adjacency Planning other are located reasonably nearby (these are typically long-term adjacencies) • People within departments that frequently 63% Very efficient and highly functional planning is work together are grouped together evident; most adjacencies are met (i.e. several people working together on a specific project - these could be short- 37% Organized and orderly, but some adjacencies term adjacencies) are not always met Most respondents felt their BPTW workplaces were better than acceptable in planning and meeting functional adjacencies of co-workers. These adjacencies are evidenced through thorough planning and space forecasting. What Makes a Great Place to Work? 15
  • 16. 11. Accommodations for the changing demands of technology It is not unusual for the churn rate (i.e. relocation of individuals) to be 40% in a corporate workplace18. In an office with 1,000 occupants, this means that as many as 400 employees could move to a new location within the workplace during the course of a year (or 200 people moving twice, etc.) Although churn is often necessary, it can be disruptive and cause downtime, which reduces productivity. The faster a move can occur, the better. If new cables have to be pulled or even if people from the IT group have to physically make changes other than plugging and unplugging a desktop device, the move will take longer and cost more. Flexibility and adaptability of technology allows for quick changes to be made at the workspace by the occupant, saving both time and money. A well-designed workplace will accommodate today’s technology, and anticipate how tomorrow’s may be different. Coordination between IT and Facility Management is not only desirable, it is essential in planning for the future. Current accommodations to maintain flexibility include: • Access to power and data, etc., above the work surface Technology Accomodation Options in the Workplace • Conference rooms, training rooms, team project rooms with plug and play capabilities and cable management for quick access to power changes 100% and data above worksurfaces • Wireless technology plug and play cable management - for The majority of respondents felt their BPTW workplaces were 88 % quick change in conferences and better than acceptable in accommodating new technology, which is supported by the physical environment. training rooms 59% wireless technology What Makes a Great Place to Work? 16
  • 17. 12. Ergonomic accommodations Ergonomics is an important workplace issue particularly as the diversity and demographics of the workplace is rapidly changing. Ergonomically poor seating can cause back pain. Incorrect desk heights in relation to monitors and keyboards can result in eyestrain and carpal tunnel syndrome (CTS). Back pain, eye strain, and CTS over a long period can result in an increase in worker’s compensation cases, leading to additional company costs related to healthcare and lost time. They also can lead to increased levels of employee stress associated with an individual’s inability to work at their peak performance. A company that pays attention to stress-induced conditions of Workplace Options for Accomodating Ergonomics employees also will reap the benefits of high productivity and employee wellness. 83% provide ergronomics solutions on request With business health care costs continuing to rise, this proactive attention to ergonomics can increase overall profitability by lowering insurance claims and other health care costs. 66% ergonomics instruc- tions to employees The majority of respondents felt their BPTW companies were 34 % formal ergonomics training for employees acceptable or better than acceptable in addressing workplace ergonomics, providing ergonomic solutions and instructions in a reactive rather than proactive manner. 17% annual employee ergonomics audit eye head/neck monitor back mouse keyboard chair What Makes a Great Place to Work? 17
  • 18. 13. Professionally maintained plant program It is widely believed that interior plants can increase workplace productivity, decrease employee stress levels, and improve overall employee health. Scientific studies performed at Texas A&M, Surrey University in England and Washington State University verify that plants significantly lower workplace stress and enhance worker productivity. In the Texas A&M study, participants working in an environment with plants present were 12% more productive and less stressed than those who worked in an environment without plants. Both women and men demonstrated more innovative thinking, generation of more ideas and original solutions to problems in the office environment that included flowers and plants. Several conclusive studies were performed regarding health claims in work environments at the Agricultural University in Oslo, Norway. When reviewing 12 of the common symptoms related to poor indoor quality and “sick building syndrome, there was a 23% lower ” complaint rate during the period when participants had plants in their offices. With all of these positive aspects, one could readily assume that a well-designed workplace will include a professionally maintained plant service to provide and maintain plants throughout the workplace. Not surprisingly, a large majority of respondents (80%) reported having professionally maintained live green plant programs in their BPTW workplaces. What Makes a Great Place to Work? 18
  • 19. 14. Expression of organizational culture The study also asked companies the following question: “In what ways is the organizational culture of BPTW companies perceived to be reflected in the physical environments?” More than half of respondents felt their BPTW workplaces supported and expressed their culture well. Content analysis of open-ended responses distilled common themes that describe how organizational culture is expressed in the physical environment of BPTW workplaces. The top themes describing the expression of culture in the BPTW workplaces were openness, color, team/collaborating spaces, and “fun” touches, throughout. On many visits to BPTW companies, the authors observed visible manifestations of the culture of an organization. For one midwestern manufacturing company, the family culture was reinforced and supported by providing a large enough dining area so that all 400 employees could share meal times and co-mingle when the plant was closed for lunch. Companies engaged in promoting wellness offered bikes for employee use and rewarded employees with on-site car washes. Though the simple acts of offering an accessible hose bib or large dining room does not create a culture, it helps to keep the spirit of the culture visible to everyone. What Makes a Great Place to Work? 19
  • 20. SUMMARY The physical workplace can be a critical factor in the success of an organization. It is an important factor in supporting an organization’s business initiatives and it can be proven to be an effective tool to improve performance, rather than being seen only as a cost of doing business. The physical workplace is often the second largest asset of an organization and this asset can be used to effectively attract and retain talent, which is typically the largest and most expensive asset of any organization19. In today’s world, the role of the workplace is about: • Enabling new ways for people to work within an organization • Valuing the individual • Implementing new technology • Shifting or reinforcing culture and change • Leveraging facilities as assets • Facilitating faster and more simple change • Achieving financial objectives - tracking how workplace changes help achieve the organization’s goals • Expressing a constant brand and culture from all realms of an organization – its people, perception, delivery of products and services and its PLACE. Being a “Best Place to Work”, whether you are Companies that leverage their facility assets by giving designated so or not, must include attention to thoughtful consideration the physical, cultural and social aspects of an to what a well-designed workplace means for them, environment. Our site visits and survey results are thinking strategically. They are putting a plan of action indicate that organizations who have been into place that is intended to acknowledged by the Great Place to Work® improve their business, they are doing so by utilizing their Institute are making this total commitment. assets to the fullest potential, and they are being proactive in terms of how to best support their largest, most expensive, and most important asset, their people. What Makes a Great Place to Work? 20
  • 21. REFERENCES 1 Robert Levering, Milton Moskowitz, “How We Pick the Top 100 Best”, Fortune Magazine January 24, 2005: 97 2 Jan Johnson, “The Knowledge Workplace: Designing for Interaction”, Interiors & Sources May 2004: 44 3 “Understanding Work Process to Help People Work More Effectively”, Steelcase, http://www.steelcase.com/na/knowledgedesign. aspx?f=10257&c=10952 4 Stan Kaczmarczyk, “The Business Case for Innovative Workplaces”, International Facility Management Association, World Workplace Conference, October 2003 5 Steve Lockwood, “Is There More to Facilities Management than Cost Cutting Efforts?”, International Facility Management Association Audio Seminar, 24 June, 2004 6 BOSTI Associates, Disproving Widespread Myths About Workplace Design (Jasper, IN: Kimball International, 2001): 29 7 “Office Environments, The North American Perspective”, Herman Miller, 2001: http://www.hermanmiller.com/CDA/SSA/WhitePapers/0,1599,a10- c77-k15,00.html 8 Laura Morsch, “Why You’re Always Cold (or Hot) at Work”, CNN, May 20, 2005, http://www.CNN.com 9 Katie Hollar; “Study in K.C.: Better Management Means Fewer Headaches”, The Business Journal Serving Kansas City, May 1, 2002 10 Barbara Bartlein, “Minimizing Stress Can Lead to Better Work Environment”, The Business Journal Serving Greater Milwaukee, May 6, 2005: A22 11 Ibid 12 Judy Voss, “The Recent History of the Open Office”, Haworth, February 26, 1996, http://www.haworth-asia.com/resource/ad/openoff.htm 13 Ibid 14 BOSTI Associates, Disproving Widespread Myths About Workplace Design (Jasper, IN: Kimball International, 2001): 29 15 Jan Johnson, “A Case Study: Nortel Networks Reinvents Its Work Environments”, Interiors and Sources September 2000: 114 16 Malcolm Gladwell, “Designs for Working”, New Yorker Magazine December 1, 2000: 60, 62 17 “Understanding Work Process to Help People Work More Effectively”, Steelcase, http://www.steelcase.com/na/knowledgedesign. aspx?f=10257&c=10952 18 International Facility Management Association, Benchmarks III, Research Report 18, (Houston, TX: IFMA, 2004): 36 19 BOSTI Associates, Disproving Widespread Myths About Workplace Design, (Jasper, IN: Kimball International, 2001): 6 What Makes a Great Place to Work? 21
  • 22. What Makes a Great Workplace? Learning From The Best Place To Work Companies For further information, please contact Barbara Armstrong, Principal at 414-272-2000 or barmstrong@kahlerslater.com. 111 West Wisconsin Avenue Milwaukee, WI 53203 P 414-272-2000 www.kahlerslater.com COPYRIGHT © 2010 KAHLER SLATER, INC. ALL RIGHTS RESERVED.