Most recent version of slides from Durham "Finding and Managing Information" session.. Delivered as part of the Durham University Researcher Development Programme.
[These slides cover the content for the 'Finding Information' component of the session]
[Last Devlivered November 2014]
Further Training available at https://www.dur.ac.uk/library/research/training/
Finding and managing information (including endnote OR zotero)
1. Finding & Managing
Information
Including an introduction to
Zotero
James Bisset james.bisset@durham.ac.uk
Academic Liaison Librarian (Research Support)
Dr David Heading david.heading@durham.ac.uk
IT Specialist (Postgraduate training)
2. Session outline
- Finding information (Basic Skills)
Synonyms, Wildcards, Truncation tools, Proximity connectors
- Introduction to Zotero
Exporting references from catalogues and databases
Break (15 minutes)
3. Session outline
- Zotero and word
Generating a bibliography/reference list in Word
- Finding information (Additional Tools)
Citation searching
- Zotero – organising your references
Groups and smart groups
- Finding information – brick walls
Access rights, document supply, Sconul Access,
5. Intelligent Searching
- Define your information need
- Broaden your search
- Narrow your search
- Evaluate your results
- Make your results work for you
12. Broaden your search
Donut
- 49,699 results in Discover (as at 14th Oct 2014)
Doughnut
- 51,192 results in Discover (as at 14th Oct 2014)
- Either / Or = 52,486 results in Discover
Via Flickr Creative Commons, by Pink Sherbert Photography. Original
available at http://www.flickr.com/photos/70873497@N02/6935006104/
13. Broaden your Search
Think about Americanised and
Francophone word spellings:
• colour or color
• centre or center
• licence or license
• organised or organized
14. Broaden your search
Style guides:
Guardian : al-Qaida
Sunday Times : al-Qaeda
15. Broaden your search
• Broadening your search
– Alternative spellings (wildcard searching)
– organi?ation will find: organisation and
alternative letters organization
– labo?r will find: labor and
missing letters labour
– d?nut will find: donut and
multiple missing letters doughnut
17. Broaden your search
• Broadening your search
– Word stems (truncation searching)
– negligen* will find:
“PwC were accused of negligence”
“PwC were accused of acting negligently”
“PwC were accused of being negligent”
18. Broaden your search
• Broadening your search - Summary
– Alternative terms butterfly OR lepidoptera
– Alternative spellings organi?ation
labo?r
– Word stems negligen*
Terminology and symbols vary, depending on which
database or catalogue you are using
22. Narrow your search
Adding context…
truth
within #
reconciliation
Via Flickr Creative Commons, by the waving cat. Original available at
http://www.flickr.com/photos/thewavingcat/138657496/sizes/m/in/photostream/
23. Narrow your search
• Narrowing your search
– Proximity Truth within 3 reconciliation
27. Narrow your search
• Narrowing your search
– Excluding irrelevant results NOT South Africa
28. Narrow your search
• Narrowing your search - Summary
– Focussing copyright AND photographs
– Proximity searching negligen* w/5 PwC
– Phrase searching “duty of care”
– Excluding terms property NOT intellectual
Terminology and symbols vary, depending on which
database or catalogue you are using
29. No standard language
Truth within 5
words reconciliation
Truth w/5
reconciliation
Truth /5
reconciliation
Truth N5
reconciliation
Truth adj5
reconciliation
32. Example
(teen* OR youth OR juvenile OR adolescen*)
AND
(crim* OR shoplift* OR “anti-social behavio?r” OR
theft)
AND
(“inner city” OR urban OR cities OR London)
33. (teen* OR youth
OR juvenile OR
adolescen*)
(“inner city”OR
urban OR
cities OR
London)
(crim* OR
shoplift* OR
“anti-social
behavio?r” OR
theft)
34. Exercise 1
• The third page of your hand-out has an
example search grid. Think about your
research topic and what search terms you
might need to think about incorporating into a
broader search strategy.
• You can use this during the rest of the session
when finding & exporting journal articles to
Endnote
36. Exercise 2
• Set up an Zotero account if you have not
already done so
• Try to export some records from the Library
Catalogue in to your Zotero Library
37. Exercise 3
• Try to export some records from Web of
Science, or you could try another online
database. Examples might include:
Science Direct
Jstor
Business Source Complete
Lexis®Library or Nexis UK
COPAC
43. Citation searching &
References
• Connection in academic debate both backwards
(references) and forwards (citations) in time
• May be a positive or negative connection to other
literature
• Give you a quality controlled list of material to
consult if you establish the context in which it
has been cited
44. Paper
A
Article
B
Article
C
2008 2009 2010 2011 2012 2013 2014
Book1
Article
D
Book 2
Article
G
Article
E
Book4
Article
F
Book 3
45. Exercise 5
• Compare the number of citing articles for the
paper below on both Web of Science and
Google Scholar (or any other database you are
familiar with):
Zong, Y. and Tooley, M. J. (2003) 'A historical record of
coastal floods in Britain : frequencies and associated
storm tracks.', Natural hazards, 29 (1). pp. 13-36.
• Or, explore citing articles for a paper you have
already discovered / read.
48. Finding the right tool for the job
• Overview of what available: Google Scholar
• Manageable number of results: subject specific
database such as IBSS, Westlaw UK, Econlit,
PsycINFO, Embase
• Full text journal articles: Jstor
• Multi-disciplinary, up-to-date: Science Direct
• Primary material: EEBO
• Popular and Trade commentary: Nexis UK
• Conference Proceedings: WoS Proceedings,
Proceedings first
51. If we don’t have a copy…
…. make use of Document Delivery Service or
SCONUL Access if we don’t have what you need.
52. Accessing Resources
• Borrow 40 books for up to 6 months
• Renewals and recalls
• Copy service and postal loans for p-t students
• For resources not in stock
– Ask if the library can purchase it
– Use Document Delivery Service and check to see if
your department covers costs
– SCONUL Access allows you to visit and borrow
from other institutions
Example in image: if you get the reference, it is far more likely that the little storm troopers will got lots of information telling them about what droids they are not looking for.
Google does cope better with typing in a sentence or question than many academic databases, but as professional researchers it is not the best way of searching and you should be trying more appropriate techniques, and many of the databases you may need to, or should be using, will not work very well or at all if you search in this way.
Finally, this is about using those key sources you locate to work for you:-
- providing you with a rich source of pre-selected earlier research from their own list of references
- citation searching to see how the ideas and research in the key sources you have identified have been taken and developed further
- started to be commonly used in mid-20th century, replacing earlier terminology no longer perceived as acceptable.
- Now itself perceived as not politically acceptable and being replaced by terms including “intellectual disability”.
- Still in use in the United States and by the WHO sometime after the phrase became less commonly used in United Kingdom.
- Changes in terminology and spelling especially important when searching historic sources such as newspapers, official publication and pamphlet collections.
So, if you only searched for “Donut” you are only missing 5.6% of results. But might these be some key articles?
And how does this scale if you happened to be searching for “donut” AND “zebra” - (243 results on 14th October 2014) neuropsychology, ornithology, domestic abuse, how our brains work when translating as we read,
- Many publications have their own terminology and spelling style guide.
I can only imagine the panic in newspaper offices around the globe as ISIS/ISIL/IS kept changing their name.
Will return to alternative spellings in a minute…
You do need to check for each database what search tools are available and how to use them… these are just five examples used by some of our key databases which work in roughly the same way.
At this point, you also need to recognise that each of these ‘concepts’ could be described in multiple ways, be phrased in different ways or cover a broad range of more focussed topics or areas of interest…
Using various tools we have just mentioned:-
Truncation tool
Wildcard
Phrase searching
(Cranial OR head) NEAR/5 (trauma OR injury)
AND
medieval OR "middle ages"
You do need to check for each database what search tools are available and how to use them… these are just five examples used by some of our key databases which work in roughly the same way.
You do need to check for each database what search tools are available and how to use them… these are just five examples used by some of our key databases which work in roughly the same way.
Follow up with mention of access / download statistics from DRO as comparison (and plug for DRO/Open Access sessions).
Plug ‘Historical Collections’ and ‘Beyond Academic Literature’ sessions
Additional assistance on subject specific databases from a team of Liaison Librarians
Check:
Show how ConneXions works: use Library Catalogue to look for ‘Catholic Historical review’
Show how doesn’t work with ‘Catholic Biblical Quarterly’
Re sconul how do know what is elsewhere – COPAC and Worldcat