bbcon 2013

1. 10/7/2013 #bbcon 1
Online Forms and Directories
NetCommunity – Basic Forms
Online Campus Community – For Education
Online Admissions – forms with Education Edge
By Denise Covington
Director of Information Management
The Blake School

2. 10/7/2013 #bbcon 2
BlakeNet is Blake’s password-protected online resource for parents and
alumni
•Alumni directories (RE)
•Parent directories (RE)
•New this year – Student directories (EE)
•Profile Display (RE)
•Profile Updates – personal information (RE)
•Annual Family and Student Information Updates (EE)
•Sports Registrations and Athletic Forms on file pages (EE)
BlakeNet Uses at Blake

3. 10/7/2013 #bbcon 3
Alumni Directories
• Directory Part
• Integrated with Raiser’s
Edge
• Regional directories
• There is a Directory Part
(Education Edge) that
integrates with
Education Edge

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Parent Directories
• Directory Part
• Integrated with
Raiser’s Edge
• An attach queries to
each directory to limit
results to selected
parents only

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Student Directories
• Directory (Education Edge) Part
• Integrated with Education Edge
• Can import in student photos into Education Edge and display in
directory as well
• Displays in a list: Photo, Nickname, Last name, Current Grade,
Homeroom Teacher Name, School, E-mail, Student Cell Phone (6 -12th
graders)

6. 10/7/2013 #bbcon 6
Profile Display
• Need to be
logged in
• Profile Display Part
• Integrates with
Raiser’s Edge
• There is a Profile
Display (Education
Edge) part that
integrates with
Education Edge

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Update My Profile
• Login required
• Profile Form Part
• Integrates with Raiser’s
Edge
• There is a Profile Form
(Education Edge) part
that integrates with
Education Edge
• Updates personal info
only
• Alumni can also update
education

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Update My Profile
• You can pick
and choose what
you want to display
• Biographical
• Address
• Business
• Contact Info
• Spouse/Partner
• Relationships

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Form Instructions – Parent View

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Form Instructions – Parent View 2

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Form List – Parent View

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Clicking on start gets you here

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• Preview Live Parent Forms – submit one or two
- Information Update Form – students, parents, siblings
- Transportation Form has logic built in
- Health and Urgent Contact Forms
- Immunization Forms
• Backend of Parent Forms – creating
• Exporting to Excel
• How does it come into Education Edge (or RE)
Take a look online

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Common Form
Click here
• Not pre-populated
• Can create a
spreadsheet of data

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Common Form – Thank you

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Confirmation Email

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Submission Email to staff
Note: The email format is not editable
within NetCommunity

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Form Data
Click on Site Explorer  Forms  Data 
Search for your form  Export

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• One form display for all forms is better for parents - navigation wise
(or you can choose to have all paper forms into one form)
• Parents fill out online forms right away or forget about them
• You will need to send reminders
• You can limit who can see forms - only parents of rising K, 7 and new
students need to fill out the immunization form
Tips

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• You can add html into form text boxes and the web browsers will read
and display it correctly. This helped us color text, bold text, create
bulleted lists, and insert links within a form itself.
• You can hide the steps at the top if you need to - submit a case to
Blackbaud and they will edit the CSS for you (I do not recommend
editing this on your own if you don’t know CSS)
• Online Admissions forms can have logic built into them (hide
sections, steps based on 2013-14 grade)
You can use html
within forms

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• Paper back up for parents without internet access
- Computer on campus for parents to fill out forms
- Library/conference room/kiosk by front doors are some ideas
• Roll out
- Notify parents/constituents well in advance of change
- Be sure to pilot with a small group and solicit feedback!
- Feedback is invaluable!
Things to think about

22. 10/7/2013 #bbcon 22
Questions?
Thank you!