Easy guide to implement GTD methodology using Springpad

1. Easy guide to“implement GTD using Springpad” Marcel Chaudron Twitter.com/chaudron (@chaudron)5th January 2011

3. Defining actionable things discretely into outcomes and concrete next steps

4. Organizing reminders and information in the most streamlined way, in appropriate categories, based on how and when you need to access them

6. My set up of Spring Pad - notebooks 4. Create a notebook called “Waiting for” 5. Create notebooks for all your different “projects” 6. Create categories where you actuality can do your “tasks”

8. Images

9. Events - agenda items are connected with my Google calendar

10. Products that I might want to buy

11. Ideas that just pop up and need to get our of my head

12. TV shows / movies that I need to see

13. Interesting books

14. Interesting music I hear on the radio and want to listen on SpotifyI EMPTYmy Springpad inbox EVERY day and organize it among my projects, waiting for or maybe notebooks.

15. My set up of Spring Pad – Next Actions My “Next Action” notebook is a collection of all next actions I need to do that are part of my projects. So all actionable tasks that take longer than 2 minutes and can’t be delegated. I create a task list in the related project notebook and make sure that this task is also visible in the next action notebook as well. The next action notebook is my most viewed notebook and I look at it at least two times a day, in the morning and in the evening during my daily review. As soon as a task is done, I will deselect “Next Actions” as notebook so that it is out of the “Next Actions” notebook. This will keep this notebook clean and up to date

16. My set up of Spring Pad – Next Actions Example regarding the task of creating this presentation: Description is an action. Like for example, write, call etc. Places where I can do the actual execution of this task as category in this case : @computer Task / action is in both my notebook “Blog” and “Next Action” Unfortunately it it not yet possible to order your notebook task based on categories. Hope Springpad will make this available in one of their upcoming releases. This will make it very easy to group your “Next Actions” tasks.

18. Business ideas

19. Luxury products that I don’t need now but are nice to have

20. Names of your future kids

21. The photo course I always want to do

22. Ideas for travel / holidaysI review my “Maybe / Someday” notebook once a month to see if some tasks / ideas are actionable on a short term

24. Feedback from important request, like product samples

25. Money that people owe me

26. Books and CD’s that people borrowed from meI review my “Waiting for” notebook once a week to see if my delegated tasks are in line with my expectations.

28. Finance – when bills needs to be paid.

29. Things to buy – all the products that I need to buy so from a new TV to my weekly groceries.

30. TradeDoubler – all my work related tasks and ideas

31. Causes of Puo– all tasks and ideas regarding my band

32. Concepts and ideas – all new business plans and ideas I have

33. Blog – all ideas that I capture + research for new blog posts

34. Many more!I review my “Project” notebooks once a Day to see if my next action is actionable for each task and if yes add them also to the “Next Actions” notebook.

36. @Home – all tasks that can be done in and around the house

37. @Internet – all task where I need to use the internet for

38. @Phone –mainly tasks that are related to phone calls

39. @Store – mainly for things I need to buy

40. @Work – all tasks that only can be done at work It would be great if Springpad can create a functionality so that we can create sub categories, so that a task can be in @computer and in @work for example.

42. Got a due date: 14th Jan

43. Got a category : @computer

45. Got a due date: 12th Jan

46. Got a category : @internet

47. Got an alertAdd Idea into my Springpad “Inbox”. Write the actual blog and when finished remove the task from “Next Actions” and mark the task as done. Celebrate that you get things done! 3 7 2 8pm – empty my daily “inbox”. 8 Publish the blog

48. Couple of more tips Connect your Google calendar and Gmail with your Springpad – it will create an extra calendar in your Google calendar called “springpad” and can synchronize all your events – very powerful! Connect your flikr account with your Springpad to easy upload and use images Connect your Twitter account to get reminders and updates via your twitter account Follow more Springpad users, share ideas and get inspired! Make a couple of tasks, check list public to share ideas and thoughts – “if you will give, you will get” Set alerts as reminders Flag important tasks that needs more attention Use tags to find your stuff more easily Due to the great synchronization function you can use online, iPhone, Android and iPad so that you always have access to your latest updated information and can collect your ideas directly into Springpad. Do daily, weekly and monthly reviews! – “Next Actions” and “Inbox” need to be reviewed DAILY

49. More information For more information visit my site : http://marcel.chaudron.com Follow me on Springpad : http://springpadit.com/Chaudron Follow me on twitter : @chaudron Image sources: Background image on slide 5 : http://www.flickr.com/photos/kogakure/153741685/ Background image on slide 8 : http://www.flickr.com/photos/cubagallery/4466636070/ Background image onslide 9 : http://www.flickr.com/photos/toshio1/3371395046/ Background image onslide 10 : http://www.flickr.com/photos/mazakar/5127545799/ Background image onslide 11 : http://www.flickr.com/photos/tonyshi/2990107950/