3. WHICH ONE ARE YOU?
THE “ORGANIZED” ONE – A.K.A.: ME
• KNOWS USERNAMES AND PASSWORDS FOR
WEBSITES THE FAMILY USES.
• KNOWS THE DUE DATES FOR KEY HOUSEHOLD BILLS
• MORTGAGE
• CAR PAYMENTS
• INSURANCE
• UTILITIES
4. WHICH ONE ARE YOU?
THE “TOURIST” - A.K.A.: MY HUSBAND
• BLISSFULLY UNAWARE AND ENJOYING THE SCENERY
• HAS NO CLUE AND PROBABLY DOESN’T WANT TO!
5. MY STORY
• THE AMERICAN DREAM!!!!
• MARRIED
• YOUNG CHILDREN – 4 AND 9 MONTHS
• HIGH PAYING, STRESS-FILLED JOB
• TRAVELING 1 WEEK PER MONTH
• CONSUMMATE “PLATE SPINNER”
6. ILLNESS STRIKES
• HUSBAND HAS STAGE III COLON CANCER
• ANOTHER PLATE TO SPIN
• CHEMO, RADIATION, HOSPITALS, DOCTORS
• PROGNOSIS - BAD
• LIFE MUST GO ON – NEW DEFINITION OF NORMAL LIFE
• DIAGNOSIS BECOMES A TEACHING TOOL
• ADDED TO OUR ROUTINE
• HIGH PAYING, STRESS-FILLED JOB
• STILL TRAVELING 1 WEEK PER MONTH
7. AND THEN . . . FATE
INTERVENES
• SEPTEMBER 10, 2001 IN BOSTON FOR BUSINESS
TRIP
• LEAVING NEXT DAY FOR LOS ANGELES ON
AMERICAN FLIGHT 11
• OVERSLEPT AND MISSED THE FLIGHT
• IN THE SEVERAL DAYS IT TOOK FOR ME TO GET
BACK TO COLUMBUS I WENT INTO FULL ON
WORRY MODE
8. “
”
EVERYTHING TAKES A BACKSEAT WHEN A
MEDICAL EMERGENCY, DEATH OR DISASTER
STRIKES
IN THE 3 DAYS THAT IT TOOK FOR ME TO GET HOME FROM BOSTON, I WONDERED:
HOW QUICKLY COULD MY SICK “TOURIST” HUSBAND,
HAVE BECOME THE “ORGANIZED ONE” HAD I BEEN ON THE PLANE?
I BEGAN TO WORRY . . . .
10. THE ANSWER?
HAD I BEEN ON THAT PLANE, MY HUSBAND WOULD HAVE BEEN “UP THE CREEK” ON
MANY LEVELS:
1) HE WAS VERY ILL
2) HE WOULD HAVE HAD TO CARE FOR OUR CHILDREN ALONE
3) HE HAD NO CLUE ABOUT OUR FINANCES
WITH HIM PROTESTING ALL THE WAY, I SAT HIM DOWN AND SHOWED HIM WHERE
THINGS WERE
1) I WOULD STILL BE TAKING CARE OF OUR FINANCES
2) OUR ROLES DIDN’T CHANGE
3) HAVING THIS TALK GAVE ME SOME PEACE OF MIND
11. ORGANIZATION AND REGULAR REVIEW ARE
CRITICAL
• A SYSTEM THAT WAS EASILY UNDERSTOOD, AND SIMPLE TO UPDATE AND
MAINTAIN.
• KEY TO A STRESS FREE LIFE.
• HOW QUICKLY CAN YOU OR A LOVED ONE ACCESS THE CURRENT
INFORMATION?
• HAVE YOU KEPT YOUR SPOUSE OF SIGNIFICANT OTHER IN THE LOOP?
• HOW OFTEN SHOULD THINGS BE UPDATED?
• WHEN CAN I PITCH?
12. MY EXPERIENCE HELPED TO CREATE THE ICEBOX SYSTEM
• I.C.E. MEANS IN CASE OF EMERGENCY
• ICEBOX WAS CREATED TO PROVIDE CLARITY FOR FAMILIES IN THE EVENT OF
A MEDICAL EMERGENCY, DEATH OR DISASTER
• WHEN A LIFE ALTERING EVENT OCCURS, THERE’S NO TIME TO HUNT FOR
IMPORTANT PAPERWORK
• IT GIVES USERS THE POWER TO INFORM DOCTORS ABOUT A FAMILY
MEMBERS’ MEDICATIONS, PROVIDES IMPORTANT PHONE NUMBERS AND
CONTACTS, AND ALLOWS FOR EASY ACCESSIBILITY TO VALUABLE
DOCUMENTS
• IT’S A COMPLETE ORGANIZATIONAL SYSTEM DESIGNED TO PROVIDE PEACE
OF MIND WHEN IT’S NEEDED THE MOST
13. BREAKING IT DOWN
• IT CAN BE DIFFICULT TO COMPARTMENTALIZE OUR LIVES.
• MUCH EASIER TO GET ORGANIZED IF IT’S DONE IN SEGMENTS.
• HOW OFTEN SHOULD WE REVIEW AND REVISE?
• HOW LONG ARE WE SUPPOSED TO KEEP IMPORTANT PAPERS?
14. MEDICAL INFORMATION
• PERSONAL AND FAMILY MEDICAL HISTORY
• LIVING WILL
• MEDICAL POWER OF ATTORNEY
• EMERGENCY CONTACT LIST
15. MEDICAL HISTORY
• SEPARATE LISTS FOR EACH MEMBER OF THE FAMILY
• DON’T FORGET MINOR CHILDREN
• BE SURE TO INCLUDE THEIR IMMUNIZATION RECORDS
• LIST SHOULD INCLUDE HOSPITALIZATIONS AND
SURGERIES IN THE LAST 5 YEARS
• LIST ALL ALLERGIES
• LIST ALL CURRENT MEDICATIONS
• OVER-THE-COUNTER
• PRESCRIPTIONS
• INCLUDE DOSAGES AND FREQUENCY
• VERY IMPORTANT TO KEEP THIS CURRENT
16. LIVING WILL AND MEDICAL POWER OF
ATTORNEY
• THESE ARE SIMILAR DOCUMENTS THAT WORK IN CONCERT WITH EACH
OTHER
• LIVING WILL – DESCRIBES AND INSTRUCTS HOW THE PERSON WANTS END-OF-LIFE
CARE MANAGED. IT TAKES EFFECT WHEN THE PATIENT IS TERMINALLY ILL OR IS IN A
PERMANENT VEGETATIVE STATE
• MEDICAL POWER OF ATTORNEY – GIVES A DESIGNATED PERSON THE AUTHORITY
TO MAKE HEALTH CARE DECISIONS ON BEHALF OF THE PERSON. IT TAKES EFFECT
WHEN THE PATIENT IS TEMPORARILY UNCONSCIOUS.
• EACH ADULT FAMILY MEMBER NEEDS TO HAVE THEIR OWN LIVING WILL AND
MEDICAL POWER OF ATTORNEY
• DON’T FORGET HIPAA PRIVACY RELEASE FOR COLLEGE BOUND CHILDREN
17. EMERGENCY CONTACTS
• WE RECOMMEND HAVING 3 EMERGENCY CONTACTS WITH CURRENT PHONE
NUMBERS
• EACH FAMILY MEMBER NEEDS TO HAVE THEIR OWN EMERGENCY CONTACT
LIST
18. MEDICAL INFO: WHEN TO UPDATE AND WHEN TO
PITCH
• PERSONAL AND FAMILY MEDICAL HISTORY
• UPDATE WHEN NEEDED – NEW MEDICATIONS, NEW SURGERY, NEW DIAGNOSIS,
ETC.
• LIVING WILL AND MEDICAL POWER OF ATTORNEY
• REVIEW AND UPDATE WHEN NECESSARY
• IF YOU WANT TO CHANGE YOUR AGENT FOR HEALTH CARE
• IF YOU WANT TO MAKE ANY SITUATIONAL ALTERATIONS
• HEALTH INSURANCE
• DO YOU HAVE THE MOST RECENT HEALTH INSURANCE CARD IN YOUR WALLET?
• SHRED AND DISCARD THE OLD CARD
• EMERGENCY CONTACT LIST
• EACH PERSON SHOULD HAVE 3 EMERGENCY CONTACT LISTS
• MAKE SURE PHONE NUMBERS ARE UPDATED
• MAKE INDIVIDUAL LISTS FOR EACH FAMILY MEMBER
19. ESTATE & INSURANCE
• WILL
• ESTATE PLAN
• DURABLE POWER OF ATTORNEY
• LIFE INSURANCE POLICIES
• ADDITIONAL INSURANCE POLICIES
20. ESTATE & INSURANCE: WHEN TO UPDATE AND WHEN
TO PITCH
• WILL
• SHOULD BE REVIEWED WITH YOUR ATTORNEY EVERY 3 YEARS OR WHEN A LIFE ALTERING EVENT
OCCURS
• IMPORTANT FOR BOTH SPOUSES TO HAVE
• DON’T FORGET ABOUT COLLEGE-AGED CHILDREN
• DURABLE POWER OF ATTORNEY
• SHOULD BE REVIEWED WITH YOUR ATTORNEY EVERY 3 YEARS OR WHEN A LIFE ALTERING EVENT
OCCURS
• IMPORTANT FOR BOTH SPOUSES TO HAVE
• DON’T FORGET ABOUT COLLEGE-AGED CHILDREN
• LIFE, P&C, AUTO AND OTHER INSURANCE POLICIES
• SHOULD BE REVIEWED WITH YOUR INSURANCE AGENT EVERY 3 YEARS OR WHEN A LIFE ALTERING
EVENT OCCURS
• IMPORTANT FOR BOTH SPOUSES TO HAVE
• DON’T FORGET ABOUT COLLEGE-AGED CHILDREN
21. BANKING & INVESTMENTS
• LIST OF BANK ACCOUNTS – SAVINGS, CHECKING,
MONEY MARKET
• INDIVIDUAL RETIREMENT ACCOUNTS
• 401(K) ACCOUNTS
• PENSION DOCUMENTS
• ANNUITY CONTRACTS
• STOCK CERTIFICATES, SAVINGS BONDS AND
BROKERAGE ACCOUNTS
22. BANKING & INVESTMENTS: WHEN TO UPDATE AND WHEN
TO PITCH
• TAX RETURNS AND SUPPORTING DOCUMENTS
• ANYTHING TO DO WITH TAXES SHOULD BE KEPT AT LEAST SEVEN YEARS
• RETIREMENT PLAN STATEMENTS
• KEEP QUARTERLY STATEMENTS UNTIL YOU RECEIVE THE ANNUAL SUMMARY
• KEEP ANNUAL SUMMARIES UNTIL ACCOUNT IS CLOSED
• IRA CONTRIBUTIONS
• IF YOU MADE AN AFTER-TAX CONTRIBUTION TO AN IRA, YOU WILL NEED TO KEEP YOUR
RECORDS INDEFINITELY TO PROVE THAT YOU ALREADY PAID TAX ON THE MONEY WHEN
IT’S TIME TO MAKE A WITHDRAWAL
• BROKERAGE STATEMENTS, MUTUAL FUND STATEMENTS
• YOU MUST KEEP THESE UNTIL YOU SEE THE SECURITIES COVERED BY THEM TO PROVE
WHETHER YOU HAVE CAPITAL GAINS OR LOSSES FOR YOUR TAX RETURN
• IT YOU HOLD STOCKS OR BONDS FOR MANY YOURS, YOU WILL NEED TO KEEP THE
STATEMENTS
• KEEP QUARTERLY STATEMENTS UNTIL YOU RECEIVE THE ANNUAL SUMMARY
• KEEP ANNUAL SUMMARIES UNTIL THE ACCOUNT IS CLOSED
23. BANKING & INVESTMENTS: WHEN TO UPDATE AND WHEN
TO PITCH
• CHECKING & SAVINGS ACCOUNT STATEMENTS
• RULE OF THUMB IS TO SAVE LAST 3 YEARS IN CASE OF AN AUDIT
• IF POSSIBLE, GO PAPERLESS
• MOST BANKS HAVE AN ONLINE STATEMENT ARCHIVE FEATHER
• CREDIT CARD RECEIPTS & STATEMENTS
• KEEP ORIGINAL RECEIPTS UNTIL YOUR STATEMENT COMES AND THEN MATCH THEM UP
• YOU CAN THEN DISCARD THE RECEIPTS IF DESIRED
• KEEP STATEMENTS FOR 7 YEARS IF THEY DOCUMENT TAX-RELATED EXPENSES
• IF NOT TAX-RELATED EXPENSES, SHRED STATEMENTS AFTER REVIEW. MOST CREDIT
CARD COMPANIES HAVE AN ONLINE STATEMENT ARCHIVE FEATHER
• PAYCHECK STUBS
• KEEP PAYCHECK STUBS UNTIL YOU RECEIVE YOUR ANNUAL W-2 FORM FROM YOUR
EMPLOYER(S) AND MAKE SURE THE INFORMATION MATCHES
• MOST FINANCIAL AND TAX CONSULTANTS ADVISE TO RETAIN FOR 7 YEARS OR LONGER IN
CASE OF AN AUDIT
24. IMPORTANT DOCUMENTS
• HOUSING, LAND AND CEMETERY DEED INFORMATION
• ESCROW MORTGAGE ACCOUNTS
• VEHICLE TITLES
• PARTNERSHIP AND CORPORATE OPERATING
AGREEMENTS
• LIST OF ALL WEBSITE USERNAMES AND PASSWORDS
25. IMPORTANT DOCUMENTS: WHEN TO UPDATE AND WHEN
TO PITCH
• LIST OF ALL WEBSITE USERNAMES AND PASSWORDS
• KEEP THE LIST IN A SAFE PLACE
• BE SURE TO INCLUDE ALL SITES USED TO PAY BILLS ONLINE, MANAGEMENT FINANCIAL ACCOUNTS, ETC.
• FOR ADDED SECURITY, CHANGE PASSWORDS ON A 30, 60 OR 90 DAY BASIS
• HOUSING, LAND AND CEMETERY DEED INFORMATION
• HOUSING AND LAND DEED INFORMATION
• REALLY CRUCIAL RECORDS ARE MOST LIKELY FILED AT THE COUNTY RECORDER’S OFFICE
• RECOMMEND RETAINING YOUR STATEMENTS FOR UP TO 7 YEARS AFTER YOU SELL OR PAY OFF THE MORTGAGED
PROPERTY
• HOUSE/CONDO RECORDS
• KEEP ALL RECORDS DOCUMENTING THE PURCHASE PRICE AND THE COST OF ALL IMPROVEMENTS AS
WELL AS RECORDS OF EXPENSES INCURRED IN THE SELLING AND/OR BUYING OF THE PROPERTY FOR 7
YEARS AFTER YOU SELL IT.
• VEHICLE TITLE AND MAINTENANCE RECORDS
• KEEP IN A SAFE PLACE WHILE OWNED
• PARTNERSHIP AND CORPORATE OPERATING AGREEMENTS
• KEEP WHILE PARTNERSHIP, ETC. IS IN EFFECT
• ONCE DISSOLVED, MAINTAIN ALL PARTNERSHIP AND CORPORATE OPERATING AGREEMENTS FOR A LEAST
10 YEARS
26. CAN YOU PASS THE
TEST?
WE DEVELOPED A HANDY
CHECKLIST DESIGNED TO
GAUGE A PERSON’S
ORGANIZATIONAL STYLE!
27. THE ICEBOX SYSTEM INCLUDES
• $59.99 (PLUS APPLICABLE SALES TAX AND S&H)
• 4 SNAP SECURE, 3-RING PLASTIC ORGANIZATIONAL BINDERS FOR HEALTH,
ESTATE & INSURANCE, BANKING & INVESTMENTS AND IMPORTANT
DOCUMENTS.
• A 256MB FLASH DRIVE WITH PRE-LOADED FILLABLE FORMS COVERING
CATEGORIES INCLUDING: MEDICAL/MEDICATIONS, EMERGENCY CONTACTS,
IMPORTANT WEBSITES/PASSWORDS, CREDIT/DEBIT CARDS, ETC.
• ADD ON FEATURES AVAILABLE INCLUDING
• SECURE, PASSWORD PROTECTED AND ENCRYPTED ONLINE VAULT
• CONCIERGE SERVICE
28. FOR MORE INFORMATION
OR TO PURCHASE AN ICEBOX SYSTEM
WWW.YOURICEBOX.COM
888.877.8118|INFO@YOURICEBOX.COM
THANK YOU!