1. 2010
Operations Portal
Ortega ES 3016
Operations
Duval County Public Schools
4/22/2010

2. Operations Portal
Notes
 Keep in mind that some of these pages or sites will load a great deal of information,
allow adequate time to load.
 This Portal Site is a work in progress; more items will be added as necessary.
 Items in blue are links, click on the link to see the site.
List of information available on the portal:
Operations Site
o Leadership Team with photos
Budget Site (work in progress)
o Leadership Team with photos
o Personnel with photos (click the button next to the person of interest)
o Announcements
o Calendar
Flawless Opening Site
o Personnel with photos
o Link to the Flawless Portal (portal where the Principals input their data)
o Tasks
o Flawless Opening Reports
o Calendar
o The latest Flawless Opening Report with notes (can be filtered or sorted)
o Charts (charts the progress of each Flawless Opening Report)
o Past Flawless Opening Reports (in the documents folder)
News (Operations news – news and announcements can be displayed here)
Personnel
o Facilities Department personnel (hover over a name to see a photo of the person
of interest)
o Sub sites
 Personnel – Facilities Department
 Personnel - Budget Department
 Personnel - Code & Safety Department
 Personnel - Maintenance Department
 Personnel - Principals (Assistant Principals can be seen on the individual school
sites also)

3. Planning
o Personnel with photos
o Announcements
o Calendar
o Master Utilization Report
Real Estate Site (Work in progress)
o Personnel with photos
o Announcements
o Calendar
Resources
o School List (updated as information is available)
o Schools By Cluster with Turnaround Schools
o Operations internal phone list
o DCPS Tri-Fold
o Principal’s Guide to Operations Products & Services
o Project Managers per school
o School list per Maintenance Station
o Announcements
o Document Folders Contain
 Standard Operating Procedures
 Business card template
 Schools by Maintenance Station
 Operations forms (some in use and some N/A at this time)
 Meeting sign in sheet
Facilities Construction & Management Site
o Leadership Team with photos
o Project Managers with photos (click the button next to the person of interest)
o Secretaries with photos (click the button next to the person of interest)
o Announcements
o Calendar
Assessments Site
o Personnel with photos
o 3D/I Database (updated each month) which is searchable and can be filtered
o List of recently reassessed schools
o List of the next schools scheduled to be assessed
o Information Request Form (used to request information from the assessment
department)
o Calendar
Code Site
o Personnel with photos (click the button next to the person of interest)
o Permit Status Report (updated monthly)

4. o Permit Applications (not available for use yet, will be soon)
 Building Permit Application (not available for use yet, will be soon)
 Electrical Permit Application (not available for use yet, will be soon)
 Fire Permit Application (not available for use yet, will be soon)
 Mechanical/Gas Permit Application (not available for use yet, will be soon)
 Plumbing Permit Application (not available for use yet, will be soon)
o Safety Site
o Personnel with photos (click the button next to the person of interest)
o Safety Reports (per school) also available on the individual school sites
Environmental Site (if a security information box appears click No)
o Personnel with photos
o Asbestos Report (per school)
FISH & Plans Site (if a security information box appears click No) (Note: a viewer will be
necessary to view many of the files on this site and the schools site below. We are working
on a viewer for these files (AutoCAD, TIFF, etc)).
o Personnel with photos
o FISH Files and Plans (per school)
 When you select a school from the above link you will see files and folders. The
files are the most recent FISH file and drawings. The other folders will house the
remainder of the files and folders of any other information relevant to the
school like old drawings, renovations and projects at the school.
o Information Request Form (used to request information from the FISH & Plans
Department)
FRRC Site (Facilities Request Review Committee)
o Personnel with photos
o The FRRC Database (updated monthly)
o Minutes of the FRRC Meeting (updated after each monthly meeting)
o Announcements
o Link to the HELP DESK
o Schedule of upcoming meetings
o Standard Operating Procedures (SOP) for the
 Schools (how to input an FRRC Request, proper use of the FRRC System)
 Project Managers (how to operate the FRRC System when a request has
been assigned to you)
 Project Managers (how to generate reports)
Interior Design Site (work in progress)
o Personnel with photos
o Announcements
o Project Tasks
o Calendar
Maintenance Site (work in progress)

5. o Personnel with photos
o Personnel with photos (click the button next to the person of interest)
o Announcements
o Calendar
o Site Aggregator (work performed by the Capital Crew)
o Sub sites
 Capital Projects Team
 Contracted Services
 Energy Department
 Grounds Department
 Maintenance Station I
 Maintenance Station II
 Maintenance Station III
 Paint Shop
 Roofing Department
Portables Site
o Personnel with photos
o Announcements
o Calendar
o Relocatable Report (updated yearly)
Projects Site
o Project Managers list with photos (click the button next to the person of interest)
o Announcements
o Project Managers Standard Operating Procedures (how to input projects)
o Links (Multivista construction photos of our projects)
o DCPS Projects listed by Project Manager (work in progress, all may not be listed as
of yet)
o DCPS Projects listed by School (work in progress, all may not be listed as of yet)
o Major Maintenance Projects List
o Calendar
Schools Listing Site (Note: a viewer will be necessary to view many of the files on this site
and the FISH and Plans Site above. We are working on a viewer for these files (AutoCAD,
TIFF, etc)).
o List of all schools with links to each school’s Operations page (select from the right
hand column)
o Photo of each school (click the button next to the school of interest)
o Announcements
o Shared Documents (Tornado Drill Information, Evacuation Drills for Buses)
o Links (DCPS Schools on MSN or Bing Maps)
o Calendar
 Sub sites

6. Administration Sites
Elementary Schools
Middle Schools
High Schools
K-8 Schools
M/HS Schools
Special Schools
Hurricane Shelters (DCPS schools designated as Hurricane Shelters)
o School Site Each school has a site, containing information about the school. (The
linked school site is the real site for Landmark that we are using as an example.)
 General Information
 School Name
 Address
 Phone Numbers
 Sister Schools (if the school has a sister school it will be listed)
 Hurricane Shelters (if the school is a Hurricane Shelter and the type of
shelter will be listed)
 Contacts with photos (select from the photo column to see photo, use back
button to return to site)
o Announcements
o Team Discussion
o Shared Documents
 Assessment Data
 Drawings, Plans and FISH Data
 Photos, Aerials and Property Information
 Others as needed
o Issue Tracking
o Links (Links that are relevant to the school)
 FRRC Site
 Projects Site
 Code Site
 Safety Site
 Environmental Site
 Maintenance Site
 DCPS Main Website
 Individual School’s Website
 School Demographic, Assessment and Accountability Data
 Directions & Maps (MSN/Bing)
 Birds Eye View (aerial view via MSN/Bing)

7. o FRRC Database (Read the “How to Use the FRRC Database” first.)
o Activations (All activations for the school from the Facilities and Maintenance
Departments.)
o Safety Report (Each school is updated yearly.)
o Project Tasks (from all departments)
o Calendar
o Portable Report (Read the “How to Use the Portable Report” first.)
o Asbestos Report
Specifications of the Operations site

8. NOTES
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9. The contact person for this publication is Lee Parkin
Lee Parkin
Facilities Planning and Programming
Duval County Public Schools
1701 Prudential Drive
Jacksonville, Florida 32207
parkinl@duvalschools.org
Office: 904-390-2113
Fax: 904-858-3579
Operations Portal started in 2009
Updated May 22, 2010
V1.0