Guidelines

1. ON SITE SAFETY
DIARY Control System
TIME MANAGEMENT
Example of layout
UK Security
Monday 29 December 2011
Weather Forecast:
Phase of project:
Sub-contractors on site: Who is where and what activity are they doing?
Days Activities
1 – Plan day activities Action Points
2 - Action paperwork – File or dump Prioritise your workload
3 – Database input A – Urgent - Must do
MULTI-SITE (OHS)
4 - Inspection Requires immediate attention
5 – Reports including CARs B – Intermediate – To do
Daily Inspection: Requires attention today Keeping control of the situation
Corrective Action Requests C – Routine – Should do
Hazard spotting Daily activity
Report to D – Unnecessary Planning, Patterns of Behaviour
Photo taken Time waster Implementing Inspections
Action taken: And Investigations
When by? Goal attainment Involvement
Weekly activities Messages
1 - Site Management Consultation
2 - Corrective Action Requests
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Compliance Cooperation
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3 – Tool Box Talks
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Monthly activities
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1 - Purchasing
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2 – KPI Reports/Trends/Reviews
3 – Safety Reports/Risk Assessments Guidelines Rational Organisation
Communications Policies and Procedures Integration - Participation
E-mails Rules and Regulations Risk Assessing
Letters
Memos Coordination
Tool Box Talks
Meetings – Site Management Consultation
Phone Calls Copyright Clive Burgess 2010 2011

2. GAP and Auditing Guidelines CONTENT
COSHH ORGANISATIONAL HEALTH & SAFETY PROGRAM (OHS)
Fire Safety SPECIFIC TOPICS
Health & Safety Meeting Minutes Absence & Sickness
Weekend Working Planning and Implementing
Accident Book
Permits to work Biological Hazards Keeping control of the situation: Stick to the plan
Hot permits to work Confined Space Working Risk Management: OHS Plan - Method Statement – Use of diary
Confined space permits Contractors Selection & Control Risk Control System: HSG 65
Sanction to test COSHH – Substances Goal Attainment Review and OUTCOMES
Preventative planned maintenance Display Screen Equipment
Sub-Contractors method statements Review- Evaluation and Involvement
Dust Outcomes: KPI’s
Accident reports Electricity
Safety audit reports Equipment PUWER Patterns of Behaviour
Site risk assessments Fire Zone Control System: Multi-Site (gaining cooperation)
Maintenance risk assessments First Aid Training: Competence Standards
Office risk assessments Flammable Substances Patterns of Behaviour
Survey reports and Site plans Food Hygiene
Audit procedure master file Organisational Health and Safety Program (OHS)
Housekeeping Consultation: Toolboxes, H&S meetings, Site Management meetings
Emission Lifting Equipment LOLER
Statutory insurance inspections: Inspections and Observations
Manual Handling
Pressure vessels Management Arrangements Hazard spotting
Statutory insurance inspection: Noise Manual handling and working from height observations
Lifting Equipment LOLER Permits to Work Rational Organisation – PROCESS
Electrical distribution testing Personal Protective Equipment Coordination: Risk Assessments - Method Statement
Portable appliance testing Pressure Vessels
PUWER compliance Rational Organisation - PROCESS
Purchasing
Emergency response log Implementing the OHS plan on schedule
SSW’s
SSW Instructions Radiological Hazards Safety Observations and Communication Strategy
‘Tool Box Talks’ meeting minutes Signs & Signage IMPLEMENTATION OF
OHS Observations and CARs Waste Management THE HEALTH and SAFETY at WORK etc ACT 1974
Housekeeping Working Time Arrangements Guidelines - IMPACT
Reference Folder Workplace Safety & Welfare
Policies and Procedures, Rules and Regulations – Compliance
Check database for risk control systems, KPIs, method statements, risk IMPACT
assessments or any other related documentation. How is it organised? Management of Health and Safety – Representative of Employees
Minutes Accident Prevention
Risk Management: Performance Indicators and Risk Assessing
Check for old safety meeting minutes. Are there any outstanding actions to Fire Prevention and Traffic Management
complete? Is there any site management meeting minutes? Consultation and Training Action Plan
History GAP and Auditing Guidelines, Reference Folders, Minutes and History
Check all previous H&S paperwork, records or audits i.e. Inspections, method Plans, Maps and Inspection Routes
statements, risk assessments, training, accident or incident reports, near misses, DIARY Control System Time Management
equipment inventory, site photographic record etc

3. Fire Safety Goal Attainment Review and OUTCOMES
Fire Prevention Do you require a Review – Evaluation and Involvement
Keeping control of the situation Fire risk assessment? Self-Audit
Reduce risk by assessing the situation Is all your paperwork up-to-date?
Remove, reduce or contain hazards What CARs are outstanding?
Documentation (paper flow) Health and Safety Regulations – Compliance
Auditable trail Management of Health and Safety – Structure and Involvement
Representative of Employee Safety – Consultation and Involvement
Plan of Site- Overview - Phases Accident Prevention – See Outcomes below
Water hydrants Risk Management and Risk Assessments – Proactive and Completed
Emergency services parking Fire Safety – Controlled and Prevented
Security patrols Waste Management ‘Duty of Care’ and Housekeeping
Fire marshals Traffic Management – No Incidents or Accidents
Fire extinguishers – Welfare facilities/ Temporary Office blocks Consultation – Employers and Employees Involved ‘Toolbox Talks’
Emergency Response team Training Action Plan – Records up-to-date
Emergency contingency plan Evaluate the effectiveness of actions by asking those involved
Waste Management Check relevant data sources
Housekeeping Observe relevant activities
Signs and signage Questions to ask yourself
Traffic Management What went well?
What was tricky?
Logistics – Safe movement of vehicles to and from site
What would you do differently?
Vehicles on site not under your control - Plant
Are you on target?
Lorries Flat bed
Have you achieved all of your milestones and goals?
Skips
Are you doing what you said you would do?
Cranes
Are you doing what you have been asked to do?
Fork Lift Trucks
Have you gained cooperation?
JCB, CAT etc Diggers
What has changed?
Dumper Trucks
Vehicles under your control – Inventory - Start up checks etc
PUWER Outcomes
LOLER Fatality rates
Vehicle movement schedule Severe injury rates
Planning meetings – What involvement do you have? Worker compensation premium (Percentage of payroll)
Supply of materials, deliveries, removal of waste etc Worker compensation claims rates (Injury/1.000000)
Parking arrangements, waiting times etc Lost time injury incident rate (Injury/employees)
Reversing - Banks men Medical injury incident rate (Injuries requiring medical
Emergency services parking treatment/employees)
Signs and signage Other: Are you audited by an outside agency?

4. Accident Prevention Patterns of Behaviour
Keeping control of the situation Organisational Health and Safety Program (OHS)
Reduce risk by assessing the situation • Feasibility - Cost to Benefit – Risk Management ‘Reduce
Remove, reduce or contain hazards Insurance Costs and Compensation Claims’
Documentation (paper flow) • Initiation – Leadership – System – Organisation – Code of
Auditable trail Conduct
• Planning and Implementing
Safety Policy • Execution – Pro-Active involvement in influencing and
Method Statement putting actions into practice
Toolbox training • Shutdown – ‘Safety it’s how we do things around here’
Waste Management
Housekeeping Consultation gains cooperation – Safety communications
Working from heights Observations and Inspections- Slips, Trips and Falls
Slips, trips and falls
Manual handling Hazard Spotting
Accident investigations and incident reporting CAR- Corrective Action Request PERSON
First Aid Date… Enter in diary
Report to…
1. Documented – Diaries, Audits, Research Files, Activities Files, Photo
Database, Leaflets, Method Statement, Risk Assessments etc Action taken…Removed
2. Implemented – Pro-active involvement, Influencing the situation, When completed?
Involving others, consultation, site safety meetings Who by?
3. Maintained – Challenging the status quo, Employee surveys, Facing Was there any remedial action?
reality, Stick to the plan to achieve objective SITUATION BEHAVIOUR
What was it?
4. Reviewed – To observe action points had been triggered and were
noticeable – look for trends in KPIs Manual handling and working from height observations
5. Communicated – Through direct ‘face to face’ contact or training  Actions and movement
process – leaflets, consultation, site safety meetings  Workplace and workstation layout
 Working posture and position
Elements of Implementation – Risk Management  Duration and frequency
 Manual handling
1. Identify responsibility and accountability  Location of load and distance moved
2. Training and competency  Weight and forces
3. Consultation, communication and reporting  Characteristics of loads and equipment
4. Documentation and data control  Work organisation
5. Hazard identification, risk assessment and control of risks  Work environment
6. Risks (elimination, substitution, engineering controls, administration)  Skills and exposure
7. Contingency preparedness and response  Clothing
 Special needs

5. Observations and Communication
Keeping control of the situation Guidelines: File Headings
Reduce risk by assessing the situation
Remove, reduce or contain hazards
Strategy
1. Introduction to Health
Documentation (paper flow) and Safety
Auditable trail
Aims 2. Health and Safety
IMPLEMENTATION OF Regulations
Objectives
THE HEALTH and SAFETY at WORK etc ACT 1974
Targets 3. Management of
Time Health and Safety
Purchasing, storage & use of material IMPLEMENTATION
Cost control, Reduce revenue expenditure 4. Representative of
Protection of assets Employee Safety
Management structure: 5. Accident Prevention
Effective leadership & direction CONDITIONS ACTIONS
(Upward & downward) 6. Risk Management
Roles and responsibilities and Risk Assessments
Task – Correct job method
7. Fire Safety
Team - Competent people to work with Environmental Selection of people and material
Working together – Joint consultation Control 8. Traffic Management
Individual - Selection of people and material
Visitors Correct Job
9. Consultation
Support – Good supervision Method 10. Training Action Plan
Legislation Storage and use
Compliance –Legal, logical and relevant of material 11. GAP and Auditing
‘Duty of Care’ Instruction and Guidelines
Policies & procedures, rules & regulations Training
Risk assessments – A safe place of work 12. Reference Folder
A safe place
Outside contractors of work 13. Minutes
Fire
Water Total Involvement Good Supervision 14. History
Health
Safety Plans, Maps and
Competent people Inspection Routes
Environmental Control to work with Joint
Observations and Inspections Consultation (Employer + Employees) NEBOSH
Attitude and behaviour habits
Ergonomic factors ABC Model Logistics
Monitoring, maintaining analysing,
Investigating
Instruction, training and development EFFECTIVE COMMUNICATION
Data Protection Act
Insurance