The ‘best practice’ roadmap for user adoption in non-governmental organizations need not apply when SharePoint is being deployed within the government. First, you can’t give anything away free, second there is a stronger aversion to change, and third, well it’s Washington you know how things work! In this session we will discuss the working structure of government personnel, the top 5 out of the box (OOTB) solutions to engage users, and a proven methodology for implementing SharePoint.

1. Making Government Collaboration Stick: Out of the box solutions for common issues

2. The ‘best practice’ roadmap for user adoption in non-governmental organizations need not apply when SharePoint is being deployed within the government. First, you can’t give anything away free, second there is a stronger aversion to change, and third, well it’s Washington you know how things work! In this session we will discuss the working structure of government personnel, the top 5 out of the box (OOTB) solutions to engage users, and a proven methodology for implementing SharePoint.

3. Who Am I? Adam Levithan, MBA Senior Consultant & Trainer LCG Systems, Inc. Project Management and Collaboration Practice adam.levithan@lcgsystems.com Blog – www.levithan.com LinkedIn – adam@atruewind.com

4. QUESTIONS Agenda Context of Governmental Collaboration Top 5 Out of the Box Solutions 5. ? 4. ? 3. ? 2. ? 1. ? Collaboration Methodology

5. Out of the Box (OOTB) = Microsoft Office SharePoint Server (MOSS)/SharePoint 2007 Definition: SharePoint

6. Definition: Collaboration Collaboration is a recursive process where two or more people or organizations work together toward an intersection of common goals… that is creative in nature - by sharing knowledge, learning and building consensus. - Wikipedia With Technology – A single destination for creating, storing and sharing information and documents. Users will be able to review documents, discuss ideas, coordinate schedules and build valuable content.

7. Standard Adoption “Business Needs Driven” Sponsored strategy from leadership Well Communicated Strategy, Benefits, and Technology Offering Consistency, Standards, Branding, Usage Policies Available Training and Support

8. Government Adoption Technology Accessibility (Section 508) Security System Variations Who owns SharePoint in my environment?

9. Government Adoption Culture Is collaboration required to do my work? Generations of workers Control of institutional knowledge Adoption

10. Government Adoption Policy Sensitive and Personally Identifiable Information (SI/PII) Compliance Access Management Certification & Accreditation Data classification

11. Government Organization Less Administrators Information Detail More Contractors

12. Power to Collaborate Admin. Master of repetitive processes Create Positive Environment Leaders Staff Experience value, create momentum

13. TOP 5 OOTB SOLUTIONS

14. Issue Continuously changing documentation requirements Repetitive copies “Findability” Solution Content Types Centralized Template Library 5. Document Templates Template Meta Data Workflow Information Management

15. Document Template DEMO

16. 4. Meeting Agenda Issue Creation of low use documentation Accountability and tracking of tasks Documenting required lifecycle milestones Solution Individual Task Assignment Up-to-date Reporting Views

17. Meeting Agenda DEMO

18. 3. Project Management Lite Issue Distributed information throughout e-mail and network drives Understanding project health Solution Common meta data across types of information Single point to access all information

19. Project Management Lite DEMO

20. 2. Process Automation Issue Identifying the Approved Version Paper Processing Bottlenecks Accountability Green computing Compliance Solution One click built-in automation Paperless

21. Process Automation DEMO

22. 1. Standardize Templates Issue Lack of common framework Manageability of information Solution One-click template creation Rapid deployment of reusable structure

23. Site Template DEMO

24. Collaboration methodology

25. Questions?