DM 214 and ME 217 PSU 1st Sem 2013

1. FOR THE YEAR DECEMBER 31, 2012

2. A.
B.
C.
D.
E.
Name of Cooperative (as of latest amendment, if
any): PANGASINAN III ELECTRIC
COOPERATIVE
Cooperative Identification Number (CIN):
003011115
Registration Number: 9520-01008918
Actual Principal Address: NANCAYASAN,
URDANETA CITY, PANGASINAN
Type of Cooperative: ELECTRIC COOPERATIVE

3. F. NON-FINANCIAL COMPONENT
F.1 Organizational Aspect
F.1.1 Leadership
QUESTIONS
(24 points)
Standard
Points
Earned
Points
a. Functions, Duties
and Responsibilities
9
9
b. Qualifications and
Disqualifications
2
2
c. Composition
1
1
d. Continuing Education
and Training
4
4
Means of
Verification

4. e. Financial Literacy
f. Succession Planning
f.1 Is the policy on
succession plan at key
levels of the organization
formulated?
Succession
Plan/Manual
of Operations/
Development
Plans
f.2 Is the succession
Training
plan embedded in the
Program vis-àtraining program?
vis Succession
Plan
f.3 Are volunteers or
Succession
future leaders included in
Plan provision
the coop succession plan? on volunteers
g. Ethics
3
3
1
3
0
0
1
0
1
0
2
2

5. F.1.2 Human Resource and Management (13 points)
a. Function, Duties and
Responsibilities
3
3
b. Personnel Policy
2
2
c. Staff Development
and Career Pathing
3
1
c.1 Is the
Performance
performance appraisal
Appraisal of every
conducted at least once staff
a year?
1
0
c.2 Is the
performance gap
analysis conducted and
acted upon regularly?
1
0
Result of Gap
Analysis per
performance
appraisal made

6. d. Compensation and
Benefits
3
3
e. Ethics
2
2
Subscription
Schedule vis-à-vis
Registry of Members
1
0
Schedule of penalty
imposed for unpaid
subscription or any
similar documents
1
0
F.1.3 Members (11 points)
a. Capitalization
a.3 Are continuous
subscription required to
all members if the
authorized capital is not
fully paid and 10% limit
is not yet reach?
a.2 Are penalties for
unpaid subscription
imposed to members?

7. F.1.4 Structure
(4 points)
a. Organizational Structure
2
2
2
2
a. Maintenance of Book of Accounts
2
2
b. Manuals
6
6
c. Business Operation
2
2
d. Compliance to Government
Requirement
7
7
b. Operational Structure
F.1.5 System and Mechanism
(22 pts.)

8. e. Statutory Fund
e.1 Are the following
statutory funds funded?
(Reserved Fund, Education and
Training, Operational Fund and
Community Development Fund)
Passbook/Investment
Certificate/FS (other
funds or deposits) or
any instrument
declaring deposits as
funding the reserves
f. Retirement Fund
F.2 Social Aspect (4 points)
4
1
0
0
1
1

9. F.3 Economic Aspect
F.3.1 Adequacy of Internal Control (22 points)
g. Is the program
on job rotation
practiced?
Job Rotation Program or
any documents that would
assail that it s being
practiced
1
0
h. Is joint custody
implemented?
Requirement of the presence and
direct observation of a second
person in the performance. Both
persons shall be equally accountable
for the physical protection of the
items and records involved
1
0
i. Is dual control
implemented?
The work of one person is to be
verified by a second person to
ensure that the transaction is
properly authorized, recorded ad
settled
1
0

10. SUMMARY



Organizational Aspect
Social Aspect
Economic Aspect
62
4
19
Total of Non-Financial Aspect 85
74
4
22
100

11. G. FINANCIAL COMPONENT
G.2.1 PROFITABILITY PERFORMANCE
(25 points)
1. Profitability Ratio
1
2. Earning per Share Ratio
1
3. Profitability Growth Rate
0
4. Asset Efficiency Rate
1
5. Rate of Interest on Share Capital
4

12. G.2.2 INSTITUTIONAL STRENGHT
(20 points)
1. Net Institutional Capital
2. Adequacy of Provisioning ( more than 1 yr.)
3. Adequacy of Provisioning ( 31 days to 1 yr.)
6
7
7
G.2.3 STRUCTURE OF ASSETS(25 points)
1. Percentage
of Non-Earning Assets to Total
Assets
2. Members’ Equity to Total Assets
3. Deposit Liabilities to Total Assets
4. External Borrowings
5. Receivables to Total Assets
5
1
3
4
1

13. G.2.4 OPERATIONAL STRENGHT (STAYING
POWER) (30 points)
1. Volume of Business to Total Assets
5
2. Solvency
5
3. Liquidity
5
4. Cost per Volume of Business
5
5. Administrative Efficiency
5
6. Turn-Over Ratio (note: Get the Average
5

14. SUMMARY
Profitability Performance
 Institutional Strength
 Structure of Assets
 Operational Strength

TOTAL FINANCIAL COMPONENT
7
20
14
30
71
25
20
25
30
100

15. H. RATING SYSTEM
TO GET THE SCORE
NON-FINANCIAL : 100 X 35% = 35%
FINANCIAL
: 100 X 65% = 65%
GARNERED POINTS
MULTIPLIER
RATING
NON-FINANCIAL
35%
29.75
FINANCIAL
65%
46.15
TOTAL
100
75.90

16. ADJECTIVAL
RATING
Excellent
Performance
MEDIUM AND
LARGE
SMALL
MICRO
91 – 100%
81 – 100%
75 – 100%
71 – 80%
61 – 74%
61 – 70 %
51 – 60%
51 – 60%
41 – 50%
50 % and
below
40% and
below
Very Satisfactory
81 – 90%
Performance
Satisfactory
71 – 80%
Performance
Fair
61 – 70%
Performance
Needs
60 % and below
Improvement

17. SOCIAL AUDIT RATINGS
AREAS OF CONSIDERATION
MAXIMUM
POINTS
COOPERATIV
E POINTS
ORGANIZATION
15
15
MEMBERSHIP
35
26
STAFF/EMPLOYEES
10
10
COOPERATION AMONG
COOPERATIVES
10
8
COMMUNITY AND NATION
25
18
NETWORK ALLIANCES AND
LINKAGES
5
5
100
82
TOTAL POINTS
82

18. II. Performance Audit
1. Organizational Aspect
2. Social Aspect
3. Economic Aspect
3.a Adequacy of Internal Control
3.b Financial Ratios
3.b.1 Profitability Performance
3.b.2 Institutional Strength
3.b.3 Structure of Assets
3.b.4 Operational Strength
TOTAL
62
4_
19
7_
20_
14_
30_
71_