1. Commissioner Basic Training
Welcome!
Page 1 GCR 2005

2. Commissioner Basic Training
Part II of IV:
Why Commissioners? (cont)
Units: The Commissioner’s
Top Priority (intro)
Page 2 GCR 2005

3. Session
Learning Objectives
Two
At the end of this session, you should be able to:
• Be familiar with unit program planning.
• Be able to use the online reporting system.
• Explain how unit committees are organized to
support the unit leaders.
• State the role of the commissioner in youth
protection.
Page 3 GCR 2005

4. Unit Visitation Reports
Report on first visit as a unit
commissioner to your Assistant
District Commissioner.
Commissioner Challenge:
Become more familiar with resource
material to improve your evaluations.
Increase your understanding of the total
situation in the unit.
Another visit opportunity coming up –
Review “Unit Contacts” section in
Commissioner Fieldbook – pg. 15-16
Page 4 GCR 2005

5. Cub Program Planning
Plan your work and work your plan
Understand the program planning process & tools
(see chapter 24, Cub Scout Leader Book)
Resources to help with program planning:
• Cub Scout and Webelos Scout Program Helps
• Pack Program Planning Chart
• Cub Scout Leader Program Notebook
• District & Sector Calendars
• School, Ward, & Stake Calendars
Other planning opportunities:
• Annual Pack program planning conference
(attended by Cubmaster, pack committee, den leaders, den chiefs, parents, unit commissioner)
• Monthly committee/pack leaders planning meeting
• Monthly den chief & den leader meeting
Page 5 GCR 2005

6. Scout Program Planning
Plan your work and work your plan
Follow a pattern which involves the boys
(see chapter 8, Scoutmaster Handbook)
Resources to help with program planning:
• Troop Program Features: Volumes 1-3
• Troop Program Resources
• Troop Program Planning Worksheets
• Boy Scout Leader Program Notebook
• District & Sector Calendars
• School, Ward, & Stake Calendars
Five Planning Steps:
2. Do homework (get information ready)
3. Find out what Scouts want
4. Hold troop leaders’ program planning conference
(attended by Patrol Leaders Council and Scoutmaster)
5. Obtain Scouting committee support
6. Share the plan with scouts, parents, UC, others
Page 6 GCR 2005

7. Varsity Program Planning
Plan your work and work your plan
The coach is to be on the sidelines
(see chapter 5, Varsity Scout Leader Guidebook)
Resources to help with program planning:
• Varsity Program Features: Volumes 1-3
• Troop/Team Program Resources
• Team Activity Planning Worksheets
• Varsity Scout Game Plan
• District & Sector Calendars
• School, Ward, & Stake Calendars
Six Planning Steps:
2. Do homework (get information ready)
3. Conduct the Team’s Annual Planning Clinic
4. Share the Plan
5. Quarterly Program Detailing
6. Monthly Program Detailing
7. Weekly Checkup
Page 7 GCR 2005

8. Venturing Program Planning
Plan your work and work your plan
Information on planning Crew’s program
(see chapter 3, Venturing Leader Manual)
Planning process includes officers and members:
• Suggest ideas for activities
• Plan the activities
• Carry Out/Participate in the activities
Planning steps:
2. Program Capability Inventory completed by adults
3. PCI information organized on Program Planning Forms
4. Venturing Activity Interest Survey completed by Venturers
5. Brainstorm ideas for activities using information collected above
6. Discuss and evaluate each idea
7. Select activities and place on program calendar
8. Each month, plan details for next month’s activities
Page 8 9. Revise as needs and interests change GCR 2005

9. Unit Commissioner
Worksheets
• These forms may be used, if you
find them helpful.
• They are not to be taken into a
scout meeting.
• They do not need to be turned in to
anyone.
• They provide guidance with items
for you to watch for.
• They may prove useful in filling out
the Comments section of the online
report.
Page 9 GCR 2005

10. Online Unit Visitation Reports
UVTS 2.0
Unit Visit Tracking System
• Who can use it?
Page 10 GCR 2005
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11. Online Unit Visitation Reports
UVTS 2.0
Unit Visit Tracking System
• What do I record?
1. A visit was made.
Page 11 GCR 2005
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12. Online Unit Visitation Reports
UVTS 2.0
Unit Visit Tracking System
• What do I record?
1. Quality Indicators.
Page 12 GCR 2005
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13. Online Unit Visitation Reports
UVTS 2.0
Unit Visit Tracking System
• What do I record?
1. Comments.
Page 13 GCR 2005
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14. Online Unit Visitation Reports
UVTS 2.0
Unit Visit Tracking System
• What do I record?
1. Focus.
Page 14 GCR 2005
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15. Online Unit Visitation Reports
UVTS 2.0
Unit Visits Tracking System
• This all sounds very
good, but….
• Where do I start?
Page 15 GCR 2005
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16. National Website
Scouting.org/Scoutsource/Commissioners
• This is where to start.
• Bookmark this site.
• Almost everything on
the left pertains to you.
Page 16 GCR 2005
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17. National Website
Scouting.org/Scoutsource/Commissioners
•Click on Unit Visit
Tracking System.
Page 17 GCR 2005
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18. National Website
Scouting.org/Scoutsource/Commissioners
• Click on MyScouting.
Page 18 GCR 2005
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19. Or Go Directly to
MyScouting.Org Another location
to bookmark
UVTS 2.0 (Unit Visit Tracking System)
Page 19 GCR 2005
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20. Or Go Directly to
MyScouting.Org Another location
to bookmark
UVTS 2.0 (Unit Visit Tracking System)
• Sign in or create an account to do so.
Page 20 GCR 2005
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21. Or Go Directly to
MyScouting.Org
UVTS 2.0 (Unit Visit Tracking System)
• Info needed for an account:
1. Email address &
Password;
2. Council number 591;
Registration Number
from your card or label
of Scouting magazine.
Page 21 GCR 2005
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22. MyScouting.Org
UVTS 2.0 (Unit Visit Tracking System)
• Once in, select District Tools
(Unit Visit Tracking).
• Unless you are registered as
a commissioner, you will not
see this choice.
• Problems getting in?
• Call Scout Office.
Page 22 GCR 2005
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23. MyScouting.Org
UVTS 2.0 (Unit Visit Tracking System)
•After selecting Unit Visit Tools, view the video.
•It is worth coming back to as a reference tool.
Page 23 GCR 2005
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24. After Viewing the Video
• Click on Visits or Add Visit.
Page 24 GCR 2005
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25. After Viewing the Video
• Select Unit visited.
• Select Type of visit.
• Description – Use only as
notes for yourself. Not
viewable by Assistant
District Commissioner or
District Commissioner.
• Date – Use calendar to
right, Number of Youth,
Number of Adults.
Page 25 GCR 2005
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26. After Viewing the Video
• Save – Important.
• Message provided
afterwards.
Page 26 GCR 2005
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27. Quality Indicators
• This tab is activated after entering and saving data under the
Visit tab.
• Select Yes, No, or None for each of the criteria.
• Click on Save when finished.
Page 27 GCR 2005
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28. Comments
• Add description/details of
what you observed.
• You have up to 255
characters available.
• Here is where notes from
the Commissioner
Worksheet come in handy.
Page 28 GCR 2005
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29. Administrative Comments
• Your Comments will be read by the District
Commissioner with follow up Administrative comments
added.
• This will let you know someone read your report.
Page 29 GCR 2005
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30. Focus
• This is a note or reminder
to yourself for follow up
visits.
• It is to help you with
ongoing planning.
• After completing each field
always Save before
moving to another Tab.
Page 30 GCR 2005
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31. Online Unit Visitation Reports
Summary
• Visits are requested monthly.
• After your visit, report it. You
may go back later and edit it.
• Leaders above you can read
your report, and add comments,
but may not change it.
• Stake, district, council, and
national leaders will be able to
know of trends from these
reports.
• Needed help or changes can be
provided.
Page 31 GCR 2005
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32. Unit Committee Functions
Understand what help a
unit leader should receive
from a unit committee.
Fast Start
training helps
a new leader
get started
right.
Unit Committee
Unit Commissioner Unit Leader
Page 32 GCR 2005

33. Functions of the Pack
Committee
Cub Scouting:
Recordkeeping
Correspondence
Advancement
Training
Public Relations
Outings
Membership/Regis
Reference:
Cub Scout
Leader Book
Pages
23-5 to 23-7
Page 33 GCR 2005

34. Functions of the Scouting
Committee
Boy Scouting: Varsity: Venturing:
Provide Leadership Provide leadership Provide leadership
Equipment Equipment Membership/Regis
Transportation Membership/Regis Complete PCI
Membership/Regis Advancement Secure equipment
Advancement Training Provide facilities
Training High adventure Find resources
Support outdoor Sports Support program
program needs Personal development Training
Service
Special programs
References:
Scoutmaster
Handbook Reference:
Page 157
Varsity Scout Reference:
Leader Guidebook
Venturing Leader
Troop Pages 22 & 24
Manual
Committee
Guidebook Pages 18-19
Page 34 GCR 2005

35. Unit Commissioner and
Unit Committee
• Working with the COR and the Committee Chair, the unit
committee is an unequalled resource for aid.
• The Unit Commissioner is to work with both the COR and the
Committee Chair to see that an active committee is set up and in
full operation.
• The committee is to have at least the minimum positions filled,
as requested by the district. Cubs: Chair, Advancement,
Membership, Primary Counselor, and Trainer – for Scouts add
Secretary/Treasurer, Primary President, & Outdoor/Activities.
• It may be necessary to convince the COR and/or the Committee
Chair of the advantages to the leaders and the boys that a
committee staffed with each of these positions can provide .
Page 35 GCR 2005

36. The Commissioner and
Youth Protection
The Boy Scouts of America is deeply concerned
about the general welfare of our children.
Commissioners can help in several ways:
•Remind LDS leaders to hand out registration forms
when calling Scout leaders; wait a week after
submission for clearance of background
check before sustaining.
•Remind unit leaders to always have a
second adult with them when meeting
with the boys.
•Youth Protection training required every two years.
•Promote use of videos: Cubs with parents (at home?)
Others in group settings – parents optional.
•Explain boy’s handbook inserts (role of Trainer).
Page 36 GCR 2005

37. Make a Second Unit Visit
• These are the guidelines:
• Go by yourself.
• Visit a boy/youth meeting.
• Stay only 15 minutes.
• After your visit fill out a worksheet, if desired.
• The worksheet is for you only. Use it to help
you know what to look for as you monitor
long-term progress.
• Report your visit online.
Page 37 GCR 2005

38. Review
We have learned about:
Supporting the Unit
Unit Program Planning
The online reporting system
Commissioner priorities
Organization of unit committees
Commissioner and youth protection
Thank you for participating!
Page 38 GCR 2005

39. Page 39 GCR 2005