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SAP CO NOTES


                                     INDEX

PARTICULARS                                                      Page No.
CO Areas and Basic Settings for Controlling                         3
Cost Center Accounting                                              11
Online Reconciliation Leger                                         23
           1. Creation of GL Masters                                25
           2. CO Customization                                      27
           3. FI Customization                                      28
Cross Company Code Postings                                         31
Maintain Overhead structure                                         34
Statically Key Figures (SKF)                                        38
Assessment                                                          42
Internal Orders                                                     46
Budgeting and Availability Control                                  60
Profit Center Accounting                                            64
Integration                                                         76
           1. Transaction Key /Process Key                          77
           2. Valuation Class                                       78
           3. Assignment of accounts                                89
           4. MM Customization                                      90
           5. FI Consultant job in MM                               97
           6. Assignment of Accounts for Automatic Postings(MM     100
                to FI)
           7. FI Consultant job in SD                              115
           8. SD Steps
           9.
Co-Profitability Analysis (CO-PA)                                  120
           1. Data flow in CO-PA                                   120
           2. Customization                                        122
           3. SD End user area                                     126
Report Painter                                                     129
Product Costing                                                    132
            1. Co Consultant Job (Activity based costing)          134
            2. PP Consultant job                                   144
            3. CO End User area                                    146
            4. MM End User area                                    147
            5. PP End user area                                    149
Actual Costing                                                     153
              1. CO Consultant job                                 153
              2. PP consultant area                                167
              3. Asset Accounting area                             174
New General Ledgers (ECC 6 New Features )                          179


                                        1
1. Customization                                                 180
            2. Document Splitting                                            188
Central Excise and Sales Tax                                                 192
             1. Central Excise Customization (Purchase)                      195
             2. Central Excise customization (Sales)                         211
             3. SD End user area                                             217
Financial Statement Version                                                  228
Asset Accounting Area                                                        237
Project Report                                                               238




                                       CONTROLLING (CO)

This is used for internal reporting in Co organizational Hierarchy – Highest node is
controlling area. In FI Highest node is company , Company code

CO AREAS :

1.      Cost Elements Accounting: To update Co records / sub modules cost elements
       are required.

There are two types of cost elements
   1. primary cost elements
   2. Secondary cost Elements

2.     Cost Center Accounting: This is used to view department wise costs.

3.      Internal orders: This is used to view costs for specific task.

       Eg: Vehicle wise running expenses / Petrol expenses, Repairs to that Vehicle,
       Telephone wise expenses production order costs / Exhibition costs.

       Create each vehicle as n order and capture the costs

       Production order:
       Create production order as on internal order and capture the costs.

       Exhibition costs: Sales men salaries , Advertisement discounts to customers
       conveyance. Create a exhibition order

4.     Profit center accounting : This is used to view profitability product wise /
       Division wise / Location wise if business area is not used in FI

5      Product Costing :This is used for valuation if inventories


                                              2
Eg: Finished goods and work in process.
6.        Profitability analysis: This is used to view profitability for number of parameters
          at a time.
          Eg. Sales order wise / Customer wise / Product wise / Plant wise / Sales
          organization wise profitability this is reporting tool



      BASIC SETTINGS FOR CONTROLLING:
      Maintain controlling area

      FI Organization Structure                         CO. Organization Structure

      Company                                                   Controlling
         |                                                             |
      Company code                                                     |
         |                                                             |
      Business area                                             Cost Center

      Scenario – 1

      Company
         |
      Company code                               =              Controlling Area
         |                                                             |
      Business area       ---                                   Cost Center


       (a)Controlling area at company code level, b)Business area will be assigned in cost
     centers.)



      Scenario -2

      Company                                    =              Controlling Area
         |                                                             |
      Company code                                                     |
         |                                                             |
      Business area       ---                                   Cost Center

       (a )Controlling area at company (group) level no. of company codes will have one
     controlling area, b) Business area will be assigned in cost centers.




                                                3
1) When management wants to view number of company codes cost centers data at a
      time – It is not possible in 1st Scenario – It is possible 2nd scenario.

       In report it will ask only one controlling area and not multiple controlling area.

   2) When management wants to view number of cost centers data of company code –
      Directly it is possible in 1st scenario.

       Also it is possible in 2nd Scenario – By creating cost center groups.

       It means 2nd Scenario is more flexible.

MAINTAIN CONTROLLING AREA:

Path : SPRO – Controlling – General controlling – Organization – Maintain
controlling area (Tr.Code is OKKP)

If we go for 1st scenario – company code should be the controlling area.

If we go for 2nd scenario we can use any code for controlling area code.

Double click maintain controlling area.

Select new entries button

Controlling area                      :BIL
Name                                  :controlling area forBIL
Company code to controlling area      : Select controlling area same as company code
Currency type                         : select 10 company code currency.

Once we select 10 company code currency , currency field, Chart of Accounts filed and
Fiscal year variant filed will be updated automatically.

Cost Center standard hierarchy       : BILHIER
Save
Select yes button for the message system to create as a standard hierarchy
Select create request button
Short description             : Co customization for BIL

Press enter
Press enter once again to save in the request.

COST CENTER STANDARD HIERARCHY:
Cost center standard hierarchy : BILHIER
                                      |
Cost centers                   Dept. A                       Dept.B            Dept.C



                                             4
At the time of cost center creation – It will ask under which hierarchy we are creating the
cost centers.

In the report – when we give cost center Dept.A – It gives only Dept.A date. When we
give cost center Dept.B – It gives only Dept.B date.

When we give cost center hierarchy BILHIER – It gives all the cost centers data.




Double click on assignment of company codes folder
Select new entries button
Give the company code : BIL
Select save button or Ctrl+S
Press enter to save in your request
Double click on a activate components / control indicators folder
Select new entries button
Fiscal year             :2007
Cost center             : Select component active
Select active type check box
Order management select component active.
Select profit center accounting check box
Save
Ignore the warning message press enter

MAINTAIN NUMBER RANGES FOR CONTROLLING DOCUMENTS:

              1. CO through posting from FI (Business transaction – COIN

              CO No rang interval for the business transaction –COIN

              FI        Document type                        Co
                        And no.ranges

                                SA                           COIN
                                |                            |
                                01                           |



                                             5
|
                        1-100000                               1-00000
Manual posting F-02                                       Automatic posting

   1. Repost Co line items (Business transaction –RKU3)

   Option 1

   Posting in FI

   Wages A/c            Dr       100000          Dept.A
   Wages A/c            Dr       200000          Dept.B
   Wages A/             Dr       300000          Dept C
     To bank                     600000

   1   FI Document
   1   Co Document – COIN


   Note :Automatic posting is a business transaction

   Option 2

Posting in FI                                    Posting in CO

Wages A/c        Dr     600000            Dept common            Dept A       100000
                                          Dept.common            Dept B       200000
                                          Dept. Common           Dept C       300000

       To Bank          600000            Post Co line item

       2         Documents
        1        FI Document                     No FI document
        1        CO Document –COIN               1 CO Document – RKU3

       Transfer document wise/line item wise
       Total documents generated

            1.        FI Document
            2.        CO Documents

Wages A/c               Dr       600000          Dept Common Dept A 300000
                                                 Dept Common Dept B 200000
                                                 Dept Common Dept C 300000

Rent A/c                Dr       50000           Dept     A



                                                6
To bank                 650000          Repot CO line item

Transfer line item wise

Transfer document wise / Line item wise

Report costs ( Business transactions – RKU1)

This is used when we split the cost center into number of cost centers or transfer for
wrong cost center postings.

No FI document will be generated

CO document only will be generated

Transfer cost element wise (GL Account wise) 01/07/2007 split into Dept A and Dept X

Dept A                                                      Dept X

30/04/2008              400100 Salaries 200000
30/05/2008              400100 Salaries 250000
30/06/2008              400100 Salaries 275000
                                      ----------
                        400100 total 725000                          400100 Salaries 200000

30/04/2008              400101 wages             100000
03/05/2008              400101 wages             150000
30/06/2008              400101 wages             125000
                                                 ----------
         Total 400101                            375000              400101 wages 125000

30/04/2008              400300            Rent   500000
31/05/2008              400300            Rent   50000
30/06/2008              400300            Rent   50000
                                                 --------
                        400300 Total             150000              400300       Rent 40000

Planning primary costs ( Business transaction RKP1)

Planning cost center wise or no. range interval for all the types , budgeting cost center
wise for each cost element.

Path: SPRO- Controlling – General controlling – Organization- Maintain number
ranges for controlling document (T.Code is KANK)

            Controlling area                     : BIL



                                                 7
Select maintain groups button
          From the menu select group – Insert
          Text: Co doc no. range interval for BIL
          From number                       :1
          To number                         :100000
          Enter
          Double click on business transactions COIN
                                                  RKU3
                                                  RKU1
                                                  RKP1
          Select Co.No.range interval for BIL check box
          From the menu select Edit – Assignment element group
          Save
          Ignore the message press enter

          Note :Usage of Version locked authorized person only Eg; Cost Accountant

MAINTAIN VERSIONS:

  Version are nothing but budgets

  Original budgets                   Version 0
  Revised budget                     version 1
  Re revised budget                  Version 2

  We can compare actual with original budget, Revised budget and Re revised budget

  Path: SPRO – Controlling –General controlling – Organization – Maintain
  versions

  Select version 0 (Plant /actual version )
  Double click on settings for each fiscal year folder
  Give the controlling area                   : BIL
  Enter
  Select new entries button
  Fiscal year                                 :2008
  Exchange rate type                          :select B (Bank selling rate)


  Once budgeting is completed at end user are a select version locked – So that no body
  can change budget figures.




                                              8
Select save button or Ctrl+S


   Press enter to save in your request
   Select bank arrow
   Planning is made attend user area after planning’s completed we select version locked
   check box , no body can change planned figures.



   COST ELEMENT ACCOUNTING:

   To update CO records / sub modules cost elements are required

   There are 2 types of cost elements

1. Primary cost element                               2 Secondary cost elements
A)Primary cost elements are our general        A)Secondary cost elements are other than
ledger accounts                                general ledger accounts
B) Posting to primary cost elements are        B) Postings to secondary cost elements are
possiable                                      not possible. They are used to allocations /
                                               Settlements

                                           Dept C                Dept A         Dept B
                                           (Service Dept)        (Production Depts)
                                           Salaries              100000
                                           Wages                 200000
                                           Power                 5000
                                           In the month end, by using secondary cost
                                           element, we allocate costs from service to
                                           production Depts.

COST ELEMENT CATEGORIES


PRIMARY COST ELEMENT CATEGORIES:
1.  Primary cost / costs redacting revenues. This used for expenditure accounts
 3. Accrual / Deferral per surcharge :This is used for month end provisions only in
    CO
11. Revenues: This is used for income accounts
12. Sales Deduction: This is used for expenditure accounts like sales commission
    Trade discount where CO-Profitability analysis module is activated
22. External settlement( Settlement from CO – FI): This is used for allocation of
    internal order settlement to GL Accounts / Assets.




                                           9
SECONDARY COST ELEMENT CATEGORIES:

21.       Internal settlement (Settlement from CO to CO) This is used for allocation of
          internal order settlement cost to cost centers.
31.      Order/ Project Results analysis: This is used for work in process calculations is
         product costing.
41.      Overheads rates :This is used for calculation of raw material overhead rate /
         Production overhead rate in product costing .
42.      Assessment: This is used for allocation of primary cost element posing and
         secondary cost postings from one cost center to other cost centers.
43.      Internal Activity Allocation: This is used for calculation of activity types in
         production cost.
         Eg: Machine hours rate / labour hour rate in product costing.


                             COST CENTER ACCOUNTING

This is used to view department wise costs we use cost center accounting.
   1. Creation of primary cost elements, we can create
        A) FI Area                   |
        B)CO Area                    |- Co Area
        C)Automatic creation         |

      2. Display cost elements created
      3. Creation of filed status group by making cost center required entry field
      4. Assign new filed status group in GL expenditure accounts
      5. Creation of cost centers.
      6. Creation of cost center groups.
      7. Creation of cost element groups
      8. To enter exchange rate for type M for INR to Euro
      9. Posting of transaction in FI
      10. To view cost center wise report.
      11. To view CO documents

      1. A) Creation of primary cost element at FI area
         Use to FS00 – GL masters creation
         Give the GL account number : 400100 Salaries Account
         Company code                  : BIL
         Form the menu select GL Account display
         Now select edit cost element button
         Valid from date               :01.04.2008
         To date                       :31.12.9999 comes automatically
         Enter
         Cost element category         : Select 1 (Primary cost / cost reducing revenues)
         Select save button or Ctrl+S




                                              10
1. B) Creation of Primary cost element at CO area:
      Use transaction code FS00

      Path: Accounting- Controlling- Cost element accounting-Master data-Cost
      element –Individual processing-Create primary (Tr.code KA01 )

      Cost element          : 400300 Rent Account
      Valid from            :01.04.2008 to 31.12.9999
      Enter
      Cost element category        :1 (primary cost /cost reducing revenue)
      Save

          1. C) Automatic creation of primary cost elements:

   1) Marked default settings (OKB2)

path : SPRO-Controlling-Cost element accounting-Master data – Cost elements –
Automatic creation primary and secondary cost elements-Make default
settings.(Tr.code is OKB2)

      Give the chart of Accounts : BIL
      Enter
      Account from            :400301
      Account to              :499999
      Cost element category select 1
      Save
      Press enter to save in your request

      Create batch input session (OKB3)
      Same path as above
      Give the controlling area     : BIL
      Valid from                    :01.04.2008
      Valid to                      :31.12.1999
      Session name                  :BIL (This is text field)
      Execute

      Execute batch input session (Tr code is SM35)

      Same path as above
      Select session name           : BIL
      Select process button
      Select session                :BIL


                                            11
Select display errors only radio button
Select process button
We get a message processing of batch input session completed.
Ignore the message & select exit batch input button




Display primary cost elements created (KA03)

Path: Accounting-Controlling-Cost element accounting-Mater data-Cost
element –Individual processing – Display- (Tr code is KA03)

Select drop down button beside cost element
Give the Controlling area : BIL
Enter

Creation of field status group by making cost center required entry field:
(Tr.Code is OBC4)

Select field status variant: BIL
Double click on filed status groups folder

100000 equity share capital G001       We can’t make cost center required for
                                       balance sheet accounts

400100 Salaries Account                G001
                                       For G004 we make cost center required and
                                       assign in salaries account (i.e in expenditure
                                       accounts)

Double click on field status group G004 cost accounts
Double click on General data
Text make it required entry field
Select next group button
Cost center select required entry filed
Select next page or page down button two times.
Business area make it option entry filed
Save

Press enter to save in your request



                                      12
Assign group new field group in GL expenditure accounts (FS00)

Give the GL account 400100 salaries account
Company code                         :BIL
From the menu select GL account change select create / Bank / Interest tab
Filed status group change to G004
Save
Give the GL Account No.400300 Rent A/c
Company code                         :BIL
From the menu select GL account change
Change field status group to G004
Save

Creation of cost centers:

Path: Accounting-Controlling-Cost center accounting-Master data-Cost center-
Individual processing-create (Tr.code is KS01)

Cost center                          : Dept A
Valid from                           :01.04.2008 to 31.12.9999
Enter
Give the name                        : Dept A
Give the description                 : Dept A
Person responsible                   :Mr.A
Cost center category                 : Select 1 production
Hierarchy area                       : select BILHIER
Business area                        :BILH
Currency                             :INR
Select save button or Ctrl+S
Ignore the warning message press enter
One more cost center                 : Dept B
Valid from                           :01.04.2008 to 31.12.9999
Reference cost center                : Dept A



                                    13
Controlling area                      : BIL
       Enter
       Change the name to Dept B
       Change the description to cost center Dept B
       Change the person responsible         : Mr B
       Other fields are common
       Select save button
       Ignore the warning message press enter
       Cost center                           : Dept C
       Valid from                            :01.04.2008 to 31.12.9999
       Reference cost center                 : Dept A
       Controlling area                      : BIL
       Enter
       Change the name to                    : Dept C
       Change the description to cost center : Dept C
       Change person responsible to Mr.C
       Cost center category                  : Select to 2 (service cost center)
       Select save button or Ctrl+s
       Ignore the warning message press enter

       Creation cost center groups:
       Hierarchy                        : BILHIER
       Cost centers    Dept A Dept B Dept C Dept X          Dept Y    Dept Z
       Category        Production Prod Service   Production Production Service
       Business Area    HYD      HYD     HYD     BGL       BGL       BGL

       If we want to see all cost centers data – BILHIER

If we want to see production cost centers data – Create a cost center group and assign
Dept A . Dept B, Dept X and Dept Y.

If we want to see HYD cost centers data cost – cost center group and assign Dept A, Dept
b and Dept C

If we want so settled production cost centers data – create A cost center group and assign
Dept A and Dept B




                                            14
Path : Accounting – Controlling – Cost center accounting – Master data- Cost center
group – Create (Tr.code is KSH1)

Give the cost center name     : BILHYD PROD
Enter
Description Hyderabad production cost centers BIL
Select Edit    Cost Center       Insert cost center button
Select the cost centers Dept A
                       Dept B
Save

Creation of cost Element group:

FI : Account groups Personnel cost               CO:Dept wise personal cost or
                                                 Administration

400100 salaries                                  Create cost element group personnel and
                                                 assign 400100 -400199
400101 Wages

400102 Bonus

400103 Staff welfare and Administration          Create cost element group administration
                                                 and assign 400300-400399
400300 Rent
400301 Telephone exp
400302 Petrol exp                                In the report center Dept A Dept C
                                                 Or
                                                 Cost center GRP
                                                 Cost element
                                                 Or
                                                 Cost element GRP personnel
                                                 administration

 Path: Accounting –Controlling-Cost center accounting-Master data-Cost element
group –Create (Transaction code: KAH1)

Cost element group name : BILADMIN
Enter
Description : Administration expenses for BIL
Select insert cost element button (Shift+F4) (Edit –Cost element –Insert cost element)
From 400300 to 400399


                                               15
Save

To enter exchange rate for type M for INR to EURO (Tr.Code is OB08)

Select new entries button
Exchange rate type             : M (Average rate)
Valid from                     :01.10.2008
From currency                  : INR
To                             : EUR
Direct quotation               :0.02
Select save button or Ctrl+S
Press enter to save in your request

Posting of transaction in FI Transaction code:F-02

Give the document date         : Today’s date
Type                           :SA
Company code                   :BIL
Posting key                    :40
Account                        :400100 salaries account
Enter
Give the amount                :500000
Cost center                    : Dept A
Text                           :Salaries posting

One more expenditure

Post key                     :40
Account                      :400300 Rent account
Enter
Amount                       :100000
Cost center                  : Dept A
Text                         : Rent posting
Posting key                  : 50
Account                      :200105 SBI current account
Enter
Amount                       :*
Business area                :BILH
Text                         : Expenditure posting
From the menu select Document Simulate
Select save button or Ctrl+S



                                             16
To view cost center wise report:

Path: Accounting –Controlling-cost center accounting –Information system-Report for
cost center accounting-Line items –Cost centers: Actual line items (Transaction
:KSB1)

Cost center select Dept A (if you want change the posting dates)
Select execute button
Keep the cursor and the first line item
Select document button
Select back arrow
Select change layout button (Ctrl+F8)
Select Document no.under column set
Select value in reporting currency under displayed columns
Select left arrow or show selected filed button
Select reference document no.under column set
Select value in report current under displayed columns
Select left arrow
Select business transition under column set
Select document no. under displayed columns
Select left arrow
Enter

To view co documents:
Path :Up to reports for costs center accounting path is same -Line items – Co
documents :Actual costs (transaction code is KSB5)

Document no.           :1 to 100000
Execute
Select folder button for document no.1


Report co line items:

Business transaction RKU3
FI doc.13
001    400100 Salaries    500000 Dept A            150000 Dept B
                                                   50000 Dept C



                                              17
Report co line item
002    400300 Rent                   100000 Dept A
003    200105 SBI                    600000

Report co line item
Transfer document wise /line item wise , transfer line item wise
No FI document will be generated
Only document will be generated

Path: Accounting – Controlling-Cost center accounting –Actual postings-Report line
items-Enter (Transaction code is KB61)

Select document no. :13
Company code           :BIL
Fiscal year            :2008
Execute
Double click on line item no.1
Amount under new account assignment 150000
Cost center            :Dept B
Select new item button
Select next button
Amount under new account assignment 50000
Cost center            : Dept C
Save

Go and see the cost center report KSB1

Give the cost center    Dept A
Select execute button
To view cost element wise to total
Select cost element column
Select sub totals button
(Note:That is dues cost element wise total)

Repot costs (Business transaction RKU1)

This is used when we split a cost center in to number of cost centers or wrong cost center
postings.
No FI document will be generated
Only CO document will be generated
Transfer cost element wise (GL account wise)




                                              18
Path : Accounting-Controlling-cost center accounting –Actual postings-manual
reporting of costs – Enter (Transaction code is KB11N)

Cost center (old)      : Dept A
Cost element 400100 Salaries
Amount                 :100000
Cost center new        : Dept C
One more cost center (old)      : Dept A
Cost element           :400300 Rent
Amount                 :25000
Cost center (new)      : Dept C
Enter
Select save button or Ctr+S

Period lock:


                                 FI                         CO
A) Transaction which effect      To open                    To open
FI and CO eg:COIN
B) Transaction which effect      No check                   To open
only CO Eg.RKU3, RKU1
C) Transaction which effect      To open                    No check
only FI Eg.Debit balance
sheet and credit balance
sheet
                                 Sept .08 March             Oct 2008 to March 2009

An expenditure posting in FI for September. We can’t post since periods are not open.

Path: Accounting – Controlling-cost center accounting-Environment –Period lock-
chang (Tr.code is OKP1)

Controlling area                : BIL
Fiscal year                     :2008
Select actual button
Select period                   :01
Select lock period button
Save


                                            19
Set controlling area :(OKKS):

Path :up to Environment the path is same          Set controlling area

Give the controlling area     :BIL
Enter
Real time integration of controlling with FI on line reconciliation ledger
This is used when we get for 2nd scenario (no.of company codes having one controlling
area ) all the company codes should use same Char of Accounts.

Planning cost center wise

Path :Accounting –Controlling cost center accounting –Planning –Cost and Activity
inputs –Change (KP06)

Version                :select 0 (Original budget)
From period            :1
To period              :12
Fiscal year            :2008
Select next page or page down button
Cost center group      :BILHIER
Cost element From      :400000
Cost element To        :499999

Free                                              Form Bsed
If we select radio button                         If we select from based radio button
We have to select cost element from the           The cost element list in a available on
drop down list and plan against the               screen plant against cost elements
Climents

Select form based radio button
Select overview screen button
For cost element 400100 Plan Fixed cost 1500000
Distribution key 1 Equal distribution
Select cost element    400100
From the menu select        Goto –Period screen
Select back arrow
Fro cost element 400300 Plan fixed cost 960000


                                             20
Distribution key 1
To plan for Dept B –Select next combination button
To go back to previous dept –select previous combination button
Save




To view variance report cost center wise

Path :Accounting – Controlling-Cost center accounting –Information system –Reports
for cost center accounting –Plan /Actual comparisons –Cost centers: Actual
/Plan/Variance (Tr code is S_ALR_87013611)

Controlling area               :BIL
Fiscal year                    :2008
From period                    :10
To period                      :10
Plan version                   :0
Cost center Value              :Dept A
Execute
Keep the cursor on Salaries A/c actual costs amount
Select call up report button
Double click on cost centers : Actual line items keep the cursor on the first line item.
Select document button




                                             21
ONLINE RECONCILIATION LEDGER

   Reconciliation used when
   when number of company codes having one controlling area – 2nd Scenario
   It can be at controlling area
   All the company codes should use the same Chart of Accounts
   due to online reconciliation ledger, it generated in a document in FI

                                            BIL Controlling area
                                                    |
                ------------------------------------------------------------------------
                |                                                                        |
       Company code BIL                                                        company code BSL
                |                                                                        |
       ------------------------------------                           ------------------------------------
       |                 |                  |                         |                  |             |
       Dept A            Dept B             Dept C                 Dept X           Dept Y       Dept Z



If salaries paid and posted FI at (F-02)

         Salaries A/c
----------------------------------
100000         |
               |
Out of 100000 salaries 20000 belongs to company code BIL

If we use the reconciliation account at cost center level and the 20000/- is transfer to
company code BSL (Dept X) it passes the entry in financial automatically
Here Reports at – No FI records
In BIL Books
BSL                    Dr 20000
       To Salaries a/c                20000
In BSL books

Salaries account         Dr 20000



                                                  22
To BIL a/c                     20000

Customization at Finance:

To copy company code BIL customization including accounting to BSL

Path :SPRO-Enterprise structure – Definition –Financial accounting –Edit, copy,
Delete, Check company code(T.Code EC01)

Double click on copy, delete, check company code
From the menu select organization object – copy organization object
From Company code              :BIL
To company code                : BSL
Enter
Select Yes for the message (for copy the GL accounts)
Select No button allocate a different local currency
Ignore the message press enter
Select create request button
Short description :Customization for Birla Steel Limited
Press enter
Enter once again to saving the request
Go on press enter till you got the message company code BIL copied to BSL with out 75
number range object
Ignore the message press enter
Select back arrow
Double click on edit company code data
Select position button
Give the company code                  :BSL
Enter
Select company code                    : BSL
Select address button
change the company name to : Birla Steel limited
Enter
save and Save in your request button



                                               23
Assign company code to company

Path :SPRO-Enterprise structure-Assignment –Financial accounting-Assign
company code to company

Select position button
Give the company code          : BIL
Enter
For the company code           :BSL assign BIL(group name)
Select save button or Ctrl+S
Press enter to save in your request

Document type SA should allow inter company postings: (OBA7)

Select type    : SA
Select details button
Select inter company postings check box
Save
Press enter to save in your request

Creation of GL Masters FS00

BIL Books                                     BSL Books
1) FI/CO reconciliation account under only    1)FI/CO reconciliation account under any
expediter group which should not be a cost    expenditure group which should not be a
element 400150 –Personnel group               cost element 400150 personnel group
2) Birla Steels limited, current assets,      2)Birla Industries Limtied current Assets,
Loans & Advances 200160 Birla Steel           Loans & Advances 200161 – Birla
Limited                                       Industries Limited

Same chart of accounts
BIL chart of accounts BIL
BSL chat of accounts BIL
When we use same chart of accounts, account description should be same in all the
company codes.

In BSL books – If we create account No.200160 – It takes Birla Steels Limited- we can
not crate our account in our books.

Creation of GL masters FS00

Give the GL account no.       :400150



                                             24
Company code                    :BIL
Select with template button
Give the GL account o.          :400100 Salaries
Company code                    : BIL
Enter
Change short text & GL account long text to FI/CO reconciliation account
Select create / bank /interest tab
Field status group change to ‘ICCF’ CO < -> FI reconciliation posting
Save
Give the GL Account No.200160
Company code                    : BIL
Select with template button
Give the GL Account No.200100 Cash A/c
Company code                    :BIL
Enter
Select type/Description /tab
Change short text GL account long text to BIRLA STEEL LIMITED
Select create / Bank/Interest tab
Filed status group change to G067
Deselect relevant to cash flow check box
Save
Give the GL account No.400150
Company code                    :BSL
Select with template button
Give the GL account 400150
Company code                    :BIL
Enter & Save
Give the GL account 200161
Company code                    :BSL
Select with template button
Give the GL account 200160



                                             25
Company BIL
Enter
Select type / Description tab
Change short text +GL long text to Bila Industries limited
Save

Prepare cross company code Transaction (Transaction code is OBYA)

Path :SPRO-Financial accounting-GL accounting –Business transactions-Prepare
cross company code transactions

Company code 1                 BIL
Company code2                  BSL
Enter
Posted in BIL
cleared against BSL
Debit posting key       :40
Account debit           :200160 ( Birla Steel Limited)
Credit posting key      :50
Account credit          :200160
Posted in BSL
Cleared against BIL
Debit posting key       :40
Account debit           :200161 Bilra Industries Limited
Credit posting key      :50
Account credit          :200161
Save
Press enter to save in your request

CO customization ( tr code is OKKP)

Maintain controlling area
Assign company BSL to controlling area BIL
Select controlling area         :BIL
Select details button
Company code to controlling area: Select cross company code cost accounting
Reconciliation ledger document type          :SA (GL accounts document)
Double click on activate components / control indicators folder
Select company code validation check box
Double click on assignment of company codes folder


                                            26
Select company code           :BIL
Select copy as button
Change the company code to BSL
Enter & save
Ignore the warning message press enter

Activate reconciliation ledger (Tr code KALA)
Note: Follow through path

Path:SPRO –Controlling –Cost element accounting-Reconciliation ledger-Activate
deactivate reconciliation ledger

Double click on activate reconciliation ledger
Controlling area              :BIL
Select Execute button
Ignore the warning message press enter

Define adjustment accounts for reconciliation posting    (Tr code is OK17)
Same path
Double click on define accounts for automatic postings
Select change account determination button
Save
Reconciliation account:       Give the account no.400150 FI/CO
Save
Press enter to save in your request

FI CUSTOMIZATION

Define variant for real time integration:

Path :SPRO-Financial accounting (new) Financial accounting global setting (new) –
Ledger-Real time integration of controlling with financial accounting –Define variants
for real time integration

Select new entries button
Variant for real time integration B1
Select real time integration active check box



                                             27
Select account determination active check box
Key date active from :01.04.2008
Document type                 :SA
Ledger group (FI)             :0L
Text variant for              :BIL
Select cross company code check box
Select cross business area check box
Select cross profit center check box
Save
Press enter to save in your request

Assign variants for real time integration to company code:

Same path.
Select new entries button
Company code           :BIL
Variant                :B1
Company code           :BSL
Variant                :B1
Save
Press enter to save in your request

Creation of cost center for company code BIL (KS01)

Give the cost center department X
Valid from             :01.04.2008
To date                :31.12.9999
Reference cost center :Dept A
Controlling area       :BIL
Enter
Change the name to     :Dept X
Change the description to cost center dept X
Change company code to        BSL



                                           28
Select save button or Ctrl+s
Ignore the warning message press enter

Repost costs (F-02)

Cost center old        :Dept A
Cost element           :400100 Salaries
Amount                 :20000
Cost center new Dept   X
Save

To make text filed optional for field status group G004 cost accounts(Tr.code is
OBC4)
Select field status variant for BIL
Double click on field status groups folder
Double click field status G004
Double click on General data
Text make it optional entry field
Press enter to save in our request

Go and see the FI documents (Tr.code is FB03)

Select document list button
Give the company code          :BIL
Enter the date :From date      To Date
Execute
Double click on document no.
Select back arrow
Chang the company code to BSL
Execute
Double click on document no.




                                             29
CROSS COMPANY CODE POSTINGS


Company code                :BIL                                    BSL

Outstanding expenses of BSL paid by BIL

BSL         Dr      25000                     Outstanding 25000
      To Bank       25000                            To BIL 25000

Paying company code : BIL
Credit       Bank                             :BIL 25000
Debit        outstanding exp                  :BSL 25000

Use the Transaction code :F-02

Give the document date              :Today’s date
Type                                :SA
Company code                        :BIL
Posting key                         :50
Account no.                         :200105                SBI CA
Enter
Amount                              :25000
Business area                       :BILH
Text                                :outstanding expense payment on behalf of BSL
Posting key                         :40
Account no                          :100500 out standing exp.
New company code                    :BSL
Enter
Amount                              :*
Business area                       :BILH
Text                                :+
From the menu select document      Simulate
Double click third line item
Business area                       :BILH
Text                                :+
Select next item button
Business area                       :BILH
Text                                :+



                                          30
Select save button or Ctr+S
Posting by
Company code                          :BIL
Cross company code no.                :15     08

FI posted by
Company code                          :BSL
Cross company code no.                :2   08

By viewing the cross company code document number – We know which company code
has initiated the posting.

Select continue button

                         Accrual orders (Imputed cost calculation)

This is used for month end provision only in CO
This is used for irregular expenses like Bonus
Cost element category should be 3
Accrual/ Deferral per surcharge
Define CO.No.range in interval for business

Transaction   :KAZ1 – Actual cost center accrual

FI Month end provision
   1. Accrual / Deferral document
         A. Bonus provision for Nov
            30.11.2008      Bonus A/c                 Dr.10000
                            To Out standing exp.                     10000   Dept A
         B. Reverse next month 1st 01.12.2008
            01.12.2008      Outstanding Exp.         Dr.10000
                            To Bonus A/c                             10000   Dept A

           C. Bonus provision for Dec.
              31.12.2008    Bonus A/c                Dr 20000
                            To Out standing exp                      20000   Dept A

   2. Open item management
      A). Bonus provision for Nov.
             30.11.2008     Bonus A/c                Dr10000
                            To Outstanding exp.                      10000   Dept A
      B). Bonus provision for Dec.
             31.12.2008     Bonus                     Dr.10000
                            To Outstanding exp                       10000   Dept A




                                             31
Month end provision

       Number of companies will not prepare profit & loss and Balance sheet every
       month, the will not make provision in the books every month in year end,
       companies follow accrual basis of accounting. They make provisions for the
       whole year.

       Expenditure for all the months       Less (other than March)
       Expenditure for March                More

       In SAP when we take production an accounting entry will be generated
       automatically – Finished goods valuation will be based on costs for the month.

       Stock valuation will be accrual orders      Lower in all month other than March

       Accrual orders                              Higher in March

       Create overhead structure
       Salaries              100000
       Bonus -10% on salaries 1000                 Debit cost center credit cost center
                                                   Dep Dummy (No accounting entry)

       In the month end                            Dept A

              Bonus                                1000 allocation to Dept A costs will
                                                   be allocated to production orders –
                                                   There by Dept A will be zero-
                                                   production valuation will be correct.

       Dept Dummy
             Bonus                          1000

In the year end – in FI when we make bonus provision for the whole year.

31.03.2009    Bonus A/c     Dr        1200000
              To Outstanding          1200000               Dept Dummy

Dept dummy values in the year end


31.03.2009 Dept dummy        1200000        April to March 10000*12 = 120000
                             ======                                    =====

In the year end Dept dummy values will be zero.

Creation of GL master bonus account – personnel cost (FS00) group:-



                                           32
Give the GL Account No.       :400105
Company code                  :BIL
Select with template button
Give the GL account no.       :400100 (salaries)
Company code                  :BIL
Enter
Change short and GL account long text to Bonus account
Save
Select edit cost element button (F8)
Valid from date               :01.04.2008 to 31.12.9999
Enter
Cost element category :Select 3 accrual deferral per surcharge
save

Creation of cost center – Dept dummy (KS01)

Give the cost center         : Dept dummy
Reference cost center        : Dept A
Controlling area             :BIL
Enter
Change name to Dept dummy
Change description to cost center: Department dummy
Select save button
Ignore the warning message press enter

Maintain overhead structure:

Path:SPRO-Controlling –Cost element accounting-Accrual calculation –percentage
method-maintain overhead structure (Transaction code is KSAZ)

Select create over head structure button (F7)
Over head structure :BIL1
Description            :BIL overhead structure
Select save button
Row Base
            10 B1
Enter
Give the name salaries
Select create button
Row            O/H rate (Over head rate) Description       FR    To   CR
20                     B2                     Bonus              10   10   B3



                                           33
Enter
Give the name Bonus
Dependency :KRS1(controlling area)
Select create button
Save
Ignore the message press enter
Keep the cursor on overhead structure BIL1
Select assignment button (F5)
Controlling area                    :BIL
Select actual accrual radio button
Select continue button

Valid from      valid to               overhead structure
1 2008                  12      2008          BIL1

Save
Double click on overhead structure BIL1
Keep the cursor on B1
From the menu select Goto calculation base
From cost element 400100
Save
Kept the cursor on B2
From the menu select Goto overhead rate

Valid from      Valid to               Actual overhead
1 2008             12 2008                     10%
Save
From 10         To      10      Crdit B3

Keep the cursor on B3
From the menu select go to credit
Company code            :BIL
Business area           :BILH
Valid to                :12     2008
Cost element            :400105
Cost center             :Dept Dummy
Save




                                             34
Define CO.no range interval for the business transaction KAZ1-Actual cost Center
accrual:(Transaction Code KANK)

Give the controlling area           :BIL
Select maintain group button
Double click on KAZ1- Actual cost center accrual
Select CO.No range interval for BIL check box
From the menu select Edit-Assigned element group
Save
Ignore the warning message press enter

   1. Posting of salaries for the month of August F-02

       Give the document date end posting date :03.08.2008
       Date                                 :03.08.2008
       Type                                 :SA
       Company code                         :BIL
       Posting key                          :40
       Account no.                          :400100 Salaries A/c
       Enter
       Ignore the warning message press enter
       Amount                               :100000
       Cost center                          Dept A
       Text                                 :Salaries posting
       Posting key                          :50
       Account no                           :200105 SBI current Account
       Enter
       Amount                               :*
       Business area                        :BILH
       Text                                 :+
       From the menu select document Simulate and save

       Accrual calculation (KSA3)



                                           35
Accounting – Controlling –Cost element accounting-Actual postings –Accrual
calculation
select cost center radio button
give the cost center            : Dept A
period                          :5
fiscal year                     :2008
deselect test run check box
select details list check box
Execute
Select next list level button

Go and see the cost center report KSB1

Give the cost center        :Dept A
Posting date                :01.08.2008 to 31.08.2008
Execute
Select back arrow
Give the cost center        : Dept dummy
Execute

Bonus provision in the year end in FI Transaction F-02

Give the document date & Posting :31.03.2009
Type                                :SA
Company code                        :BIL
Posting key                         :40
Account no.                         :400105 bonus account
Enter
Ignore the warning message press enter
Amount                              :10000
Cost center                         :Dept dummy
Text                                :Bonus provision for the year 2008-09
Posting key                         :50
Account                             :100500 outstanding exp.
Enter
Amount                              :*
Business area                       :BILH
Text                                :+
Document – Simulate and save

Go and see the cost center report KSB1
Give the cost center               :Dept dummy
Posting date                       :01.04.2008 to 31.03.2009



                                  36
Execute




       STATICALLY KEY FIGURES (SKF)

        This is used as a basis for allocation of costs from one cost center to other cost
       centers.
       Eg. Employee / Area/ Telephone calls
       Dept C                           Dept A                        Dept B
       (service Dept)                          (Production departments)
       Salaries        500000                  No.of employee of A and B
       Rent            100000                  Sq.meter are of A & B
       Telephone Exp25000                      No.of telephone calls of A & B
       Enter CO. No range interval for the business transaction.

       RKS (Enter statistical key figures)
       SKF category Fixed Total

Fixed                                          Total
If we choose fixed, values                     If we choose total
To SKF are common for all months in the        We have to enter values for SKF, for each
year, if we don’t make changes in between      and every month
Eg: Employee / Area                            Eg: Telephone calls



   No.of Employees                                    No.of Telephone calls
   April 2008         100     100     Aprl 2008              1000
   May 2008           |       |       May                    1500
   June               |       |       June                   2000
   July               |       |       July
   Aug                |       |       Aug
   Sep                |       |       Sep
   Oct                |       150     Oct

  Dec                 |       |       Dec
  Jan.’09             |       |       Jan 2009
  Feb                 |       |       Feb
  March               |       |       March




                                             37
Define co.no range interval for the business transaction RKS-Enter Statistical key
figures Transaction Code is (KANK )

Give the controlling area               : BIL
Select maintain groups button
Double click on RKS
Select Co.No.range interval for BIL check box
From the menu select Edit     Assignment element group.
Save
Ignore the warning message press enter.

Create Statistical key figures

Path :Accounting – Controlling –cost center accounting master Data-Statistical key
figures – Individual processing – Create (Tr.Code is KK01)

Give the statistical key figure         :EMP
Enter
Give the Name                           :Employee
Statistical key figure unit of measurement : Select EA each
Key figure category :Select fixed values under radio button
Save

Path : Accounting –Controlling – Cost Center accounting –actual postings-statistical
key figures-Enter (Tr.code is KB31N)

Received cost center            : Dept A
Statistical KF                  : EMP
Total quantity                  :500
Received cost center            : Dept B
Statistical KF                  :EMP
Total quantity                  :250
Save

Period end closing
In the month end, we allocate costs from one cost center to other cost centers



                                                38
Dept C                               Dept A               Dept B
(Service department)                 (Production departments)

Salaries               500000                no.of employee of A and B
Wages                  300000                No.of employee of A and B
Rent                   50000                 Percentage basis

Basis of allocation can be percentage method statistical key figures method /activity type
(machine hour / labour rate)


Allocation methods:
   1. Assessment :
 A) Transfer primary cost postings and secondary cost postings.
Dpt X            Dept C                  Dept A         Dept B
Wages 100000 Salaries     500000           Salaries 400000 Salaries 300000
                 Wages    300000
                 Rent       50000 Add all 85500         Add all from C 95000 10%
      All from Dept X     100000
                          ----------     -----------                  -----------
                     Less 950000         1255000                      395000
                          =====          =======                      =======

Allocation
Primary cost postings
Secondary cost postings

           B) Receiving cost centers can’t track original cost element Dept A and B will
              not show the transfer value –how much salaries wages and rent.
           C) Define Co.No.range interval for business transaction RKIU actual
              overhead assessment.

   2. Distribution
         A) Transfer only primary cost postings
         B) Receiving cost center can track original cost elements.
         C) Sender should be only cost center
         D) Define Co.No.range interval for the business transaction RKIV actual
             overhead distribution.

   3. Periodic reposting:
          A) Transfer only primary cost postings
          B) Receiving cost center can track original cost elements.
          C) Sender can be a cost center or interval order.
          D) Define Co.No.range interval for the business truncation.
             RKIB periodic reposting.




                                            39
4. Indirect activity allocation.
   A)Transfer only primary cost postings.
   B) Receiving cost center can track original cost elements.
   C) Sender should be only cost center.
   D) Transfer quantities as well as values.
   E) Define Co.No.range interval for the business truncation.
      RKIL Indirect activity allocation .

Which over method we follow, we have to create cycles.

When the allocation basic is different for the cost elements in the cost center, we have to
create number of cycles for number of segments for a cycle.

Dept C                                  Dept A               Dept B
(Service Department)                    (Production departments)

Salaries               500000           No.of employees of A and B
Wages                  300000           No.of employees of A and B
Rent                   50000            Percentage basis

Option 1:

               Cycle 1                                   Cycle 2
       (Salaries and wages allocation)                   (Rent allocations)
               |                                                |
               Segment 1                                        Segment 1
Option 2

                                 Cycle 1
                                    |
               ----------------------------------------------
               |                                            |
       Segment1                                    Segment2
       (Salaries and wages allocation)             (Rent allocation)




                                               40
ASSESSEMENT

1. Creation secondary cost element : i.e (that is) assessment cost element :

         Path: Accounting –Controlling –Cost element accounting-Mater data-Cost
         element –Individual processing –Create secondary (KA06)

 Give the controlling area       :BIL
 Enter
 Cost element                    :1000000
 Valid from                      :01.04.2008    to 31.12.9999
 Enter
 Name and description            :Assessment cost element.
 Cost element category           :42 (Assessment )
 Save

 2. Define Co.No.range interval for the business truncation- RKIU-Actual overhead
    assessment
   Use the Truncation code :KANK

 Give the controlling area              :BIL
 Select maintain groups button
 Double click on RKIU
 Select Co.No.range interval for BIL check box
 From the menu select Edit –Assignment element group.
 Ignore the message press enter

 Creation of assessment cycle:

 Accounting –Controlling –Cost center accounting-Period and closing –Current
 settings–Define assessment (Tr.code S_ALR_87005742)




                                               41
Give the cycle                   :BIL1
Start date                       :01.04.2008
Enter
Text                             : Assessment cycle
Select iterative check box.
Select save button or Ctrl+S
Press enter to save in your request
Select iterative check box
Dept C                                  Dept A             60% 300000 54000
Salaries                500000          Dept B             30% 150000 27000
Less :Allocation        500000          Dept Z             10% 50000 9000
                        --------
                        0
Add: Allocation         90000
Less :Allocation        90000
                        -------
                        0
Add: Allocation         1800

Dept Z
Wages                   400000             Dept X          50%     225000     4500
Add: Allocation           50000            Dept Y          30%     135000     2700
                        --------
                        450000             Dept C          20%     90000      1800
Less : Allocation       450000
                        -------
                        0
                        ====

We have to run number of items to make both cost center values zero. If we select
interactive check box, system will run number of items automatically till both cost center
values become zero.

Select attaché segment button.
Segment name                       : Segment 1
Description                        : Salaries allocation
Assessment cost element            :select 1000000
Sender rule                        :select posted amounts
Share in %                         :100
Select actual value origin radio button
Receiver rule                      :Select variable portions
Variable portion type              :Select actual statistical key figures



                                                 42
Select sender / receivers tab
Sender cost center              :Dept C
Under Cost element                      :400100 (Salaries a/c)
Under Receiver cost center group        :BILHYDPROD
Select receiver tracing factor tab
Statistical key figure          :EMP
Select receiver weight factors tab
Select save button or Crl+S
Press enter to save in your request
Select attaché segment button
Segment name segment2
Description                     :Rent allocation
Assessment cost element         :1000000
Sender rules                    :Posted amount
Sharing in %                    :100%
Select actual value origin radio button
Select receive rule             :Fixed percentages
Select senders/ receivers tab
sender cost center              :Dept C
Cost element                    :400300 (Rent )
Receiver cost center group      : BILHYDPROD
Select receiver tracing factor tab
Dept   A       70
Dept   B       30
Save
Press enter to save in your request
Go and see the cost center Report (Tr code is KSB1)

Give the cost center            :Dept C
Posting date                    :01.10.2008 to 31.10.2008
Execute
Select cost element column
Select sub totals button



                                              43
Dept C                   A                     B
Salaries                 1500000        No.of employees
                         500            250
                         100000         50000
Rent                     25000          Percentage basis
                         70             30
                         17500          7500

Execution of assessment cycle:

Path :Accounting –Controlling –Cost center accounting –Period end closing-Single
functions-Allocations –Assessment (KSU5)

Give the period          :7 (October)
Fiscal year              :2008
Deselect text run check box
Select details list check box
Cycle select             :BIL1
Execute
Select receiver button




                                             44
INTERNAL ORDERS

This is used to view costs for a specific task.
Eg. A) Vehicle wise running expenses
Management has to task decision whether to sell the (or) keep the vehicle in company

A) petrol expenses for the vehicle    B) Repairs to the vehicle

It we take GL accounts in FI –we will not create each vehicle wise petrol expenses and
repairs account.

In cost center accounting –vehicles will be under administration cost center and the petrol
expenses repairs and administration expenses will be posted to administration cost center.

By creating vehicle as an internal order we can get the costs.

B) Telephone expenses:
   If we want to know telephone wise expenses in FI –we will have one account for all
   telephones.
   If we take cost center –It will be entered in administration cost center - We can not
   get telephone wise expenses directly.
   By creating telephone as an order we can get telephone wise expenses.

C)       Production order costs
     In a month no. of production orders will be executed. Some production orders
     consume more raw material and same production orders consume less raw material.
     If FI we have only GL account raw material consumption – We don’t know order
     wise consumption.
     By crating production order, we can get order wise costs.

D)     Exhibition costs
     Company is conducting an exhibition

     Salesmen salaries                        One account
     Conveyance                               Different account
     Advertisement                            Different account
     Discounts                                Different account




                                            45
We don't know the exhibition costs by creating an order we can get exhibition costs


Orders will be of 2 types
1)Real orders                                         2)Statistical orders

Settlement is possible                                settlement not possible
We can settle order                                   statistical orders are used for
                                                      decision making

                     To    Cost Center
                           (Internal settlement)
                           From Co to Co
                           GL Accounts
                           Assets
                           (External settlement )
                           (From CO to FI)
When we transfer from cost center –To cost centers allocation by assessment /
Distribution periodic reposting / Indirect activity allocation.

When we transfer from Internal order settlement.
Eg. Telephone expenses        Dr     50000 Cost center Dept
                                             Order Tel no.66110883
        To Bank                      50000
                                             The cost will be allocation to production
                                             orders from CO
In the production order valuation we can’t take.(50000+50000)
We have to take only one time 50000

When we are posting to no. of cost objects are will be real and others will be statistical.

At the time of order creation there is a statistical order check box.
    A) When we select statistical order is statistical order check box.
        Order is statistical (Automatically cost center will be real)
    B) If we don’t select statistical order check box
        Order is real (Automatically cost center will be statistical )

Statistical order :
Telephonewise expenses order we create as statistical order.

Telephone expense        Dr 50000      Cost center Dept A
                                       Order Telephone no.66611983 Statistical
       To Bank              50000

                                Cost Center Dept A
Telephone expenses 50000 Allocation to paid order 50000



                                             46
Cost center Dept A – Zero
In the month end we allocation costs from Dept A to production orders there by cost
center Dept A will be zero.

Order telephone no.66611983
Telephone expenses 50000

Management can see telephone wise expense at any point of time afterwards.

Suppose we create order as real order
Telephone expenses Dr        50000           Cost center Dept A
      To Bank                50000           order telephone no.66611983 Real

Cost center c data
Telephone Expenses            50000          Order Telephone no.6661987
Telephone expenses            50000          Allocation to production 50000

Order will be zero
In the month end we allocate cost from order telephone no.66611983 to production order
there by order will be zero.

Afterwards management can’t see telephone wise expense.

Creation of order types:

Path : SPR O –Controlling –Internal orders – order master data-Define order types
(KOT2_OPA)

Select new entries button
Order category                :Select 01 Internal order (Controlling)
Enter
Order type                    :BILT
Description                   :Telephone orders for BIL
Planning profile              :select 000001 (General budget /plant profile)
Object class                  :Select Over head cost
Select release immediately check box
Save
We get message no.range not processed
Ignore the message press enter
Select assign /change interval button beside no.reage interval



                                            47
Double click order type        :BILT
Select motor pool A-ZZZZZZZZZZZZ(External)
From the menu select Edit      Assign element group
Save
Ignore the message press enter

Creation of filed status group by making cost center and internal order required
entry fields (OBC4)

Select field status variant                    :BIL
Double click on field status group folder
Select field status group G004 cost accounts
Select copy as button
Change the filed status group to G002
Change the text to cost accounts (CC & IO required)      IO =Internal order
Enter
Save                                                     CC=Cost Center
Press enter to save in your request
Double click on G002
Double click on additional account assignment
CO /PP order make it required entry field.
Save

Creation of GL master telephone expense (FS00)

Give the GL account no.400305
Company code            :BIL
Select with template button
GL account 400300 Rent account
Company code            :BIL
Enter
Change short text and GL a/c long text to Telephone expenses
Select crate / Bank/Interest tab



                                             48
Change the filed status group to G002
Save
Select edit cost element button
Valid from date                :01.04.2008
Enter
Cost element category          :Select 1
Save

Creation of Internal orders:

Path :Accounting –Controlling-Internal orders-Master data-Special functions –Order
–Create (Tr code is KO01)

Order type                     :Select BILT
Enter
Order no.                      :BIL 66611983 (Telephone no.)
Description                    :Telephone order no.66611983
Company code                   :BIL
Business area                  :BILH
Select control data tab
Select statistical order check box
Save
One more order
Order type                     :BILT
Enter
Order                          :BIL66611984
Description                    :Telephone order no.66611984
Company code                   :BIL
Business area                  :BILH
Select control data tab
Select statistical order check box
Save




                                              49
Creation order group

Up to master data the path is same      Order group Create (Tr code is KOH1)
Give the order group name            :BILHYDTEL
Enter
Description                          :Hyderabad order group (GRP)for BIL
Select insert order button(Select menu bar Edit Order Insert Order)
Select to orders                     :BIL66611983
                                     :66611984
Save

Posting of transaction in FI (F-02)

Document date                         :Today’s date
Type                                  :SA
Company code                          :BIL
Posting key                           :40
Account no.                           :400305 Telephone exp
Enter
Give the amount                       :100000
Cost center                           :Dept A
Order                                 :BIL66611983
Text                                  :Telephone expenses
Posting key                           :50
Account no.                           :200105 (SBI current account )
Enter
Amount                                :*
Business area                         :BILH
Text                                  :+
From the menu select –Document –Simulate and save

To view internal order wise report

Path :Accounting –Controlling-Internal order-Information system-Reports for Interval
orders -Line items –Order -Actual line items-(Tr. Code is KOBI

Give the order no.BIL66611983
Remove the order group


                                             50
Execute
Keep the cursor and telephone expense line item select document button

Planning order wise

Path :Accounting –Controlling –Internal orders –Planning –Cost and activity inputs –
Change (KPF6)
Version                    :0
From period                :8 (November)
To period                      :8
Fiscal year                    :2008
Select next page or page down button
Give the order no.             :BIL66611983
Cost element                   :400305 Telephone expense
Select from based radio button
Select view screen button
Cost element                   :400305
Total plan cost                :75000
Select save button or Ctrl+S

To view variant report order wise

Path :Accounting Controlling-Internal order –Information system-Reports for internal
order-Plant /Actual comparisons-Order :Actual / plan / Variance (S_ALR_87012993)

Controlling area               :BIL
Fiscal year                    :2008
From period                    :8 (Current month)
To period                      :8
Pant version                   :0
Order values                   :BIL66611983
Execute

Real orders:
They are used for vehiclewise expenses

Petrol expenses                Dr 50000       Order no.AP9Z1234



                                            51
To Bank                     50000

In the month end:
                                      Cost center Dept A
Order no.AP9Z1234 Settle to           Cost center Dept B
                                      Cost center Dept C
Settlement can be percentage basis / ratio basis /Amount basis


                                    Order No AP9A1234
Petrol expenses       50000           Allocation Dept A      25000
                                                 Dept B      15000
                                                 Dept C      10000
                      -------                                ------
                      50000                                  50000
                      ====                                   ====

Order will be zero

Petrol expense        Dr 50000          Cost center:Common
                                        Order No.AP9Z1234 Statistical
       To Bank             50000

In the month end from cost center common allocate to Dept A, Dept B and Dept C by
assessment / Distribution / Periodic posting /Direct activity allocation.




                                      Cost center common
Petrol Expenses                 50000                 Allocation to Dept A 25000
                                                                    Dept B 15000
                                                                    Dept C 10000
                                ---------                                   -------
                                50000                                       50000
                                ====                                        =====
Cost center will be zero

Order no.AP9Z1234
Petrol expense                  50000
                                =====

Management can see vehicle wise expenses at any point of item afterwards.

Creation of filed status group by making only internal order required entry filed
(OBC4)



                                             52
Select filed status variant    :BIL
Double click on filed status group folder
Select field status group G002
Select copy as button
Change field status group to G010
Change the text to cost accounts (IO required )
Enter and save
Press enter to save in your request
Double click on G010
Double cock additional account assignments
Cost center make it optional entry field
Save

Creation of GL master petrol expense under administration group (FS00)

Give the GL Account no.               :400310
Company code                          :BIL
Select with template button
Give the GL account no.400300 Rent account
Company code                          :BIL
Enter
Change short text and long text to petrol expenses
Select create/bank /interest tab
Field status group                    :G010
Save
Select edit cost element button
Valid from date                       :01.04.2008
Enter
Cost element category                          :01
Save

Creation of secondary cost element i.e. Statement cost element (KA06):


                                              53
Give the cost element               :1000001
Enter
Name and description settlement cost element
Cost element category               :Select 21 internal settlement
Save




Maintain allocation structure:

Path :SPRO-Controlling –Internal orders-Actual posting- Settlement-Maintain
allocation structures

Select new entries button
Allocation structure                  :B1
Text                                  :BIL allocation structure
Save
Press enter to save in your request
Select                                :B1
Double click assignments folders
Select new entries button
Assignment                            :01
Text                                  :Vehicle expenses settlement
Save
Select                                :01
Double click on source folder
From cost element                     :400310 Petrol expenses
Save
Press enter to save in your request
Double click on settlement cost elements folder
Select new entries button
Receiver category                     :Select CTR cost center
Settlement cost element               :1000001
Save



                                            54
Petrol expenses will be settled to cost center by using secondary cost element settlement
cost element.
Through orders.

Maintain settlement profiles:

Same path

Double click on maintain settlement profiles
Select new entries button
Settlement profiles             :BIL1
Description                     :BIL settlement profile
Allocation structure            :B1
Select to be settled in full radio button
Double click on CTR cost center
Select % settlement check box
Select equivalence number check box
Select amount settlement check box
Under valid receivers
For cost center                 :Select settlement required
Max.no. distribution rules      :999
Residence time                  :12 months
Save
Press enter to save in your request

Rule 1:
Order no.AP9Z1234 settle cost center Dept A           30000
Petrol expenses 50000 settle cost center Dept B       15000
                                        Dept C        5000

Rule 2
Order No.AP9Z1234 Settle to cost center Dept A 85%
Petrol expenses 50000 Settle to cost center Dept B 10%
                                                    5%
Order no.AP9Z1234 settle to cost center Dept 4:
Petrol exp 50000                         Dept 3:
                                         Dept 1:




                                             55
Maintain number range for settlement documents:
Go through Same path (Tr.code is SNUM)

Select maintain groups button
Double click on controlling area BIL
Select Standard accounting document check box
From the menu select Edit Assign element group
Save
Ignore the message press enter

Creation of order type (KOT2_OPA)

Select new entries button
Order category                  :Select 01 Internal order (controlling)
Enter
Give the order type             :BILV Vehicle order type BIL
Settlement profile              :BIL1
Budget profile                  :0000001 (General budget profile)
Object class select             :Overhead costs
Select release immediately check box
Save
Ignore the message press enter save in your request
Select assign /Change intervals button beside no.range interval
Double click on BILV
Select motor pool A-ZZZZZZZZZZZZZZ external check box
From the menu select Edit –Assign element group.
Save
Ignore the message press enter


Define co.no.range interval for the business truncation K0A0-Actual settlement. Use
the transactions code (KANK)

Give the controlling area               :BIL
Select maintain groups button



                                               56
Double click on KOAO actual settlement
Select co.no.range interval for BIL check box
Form the menu select Edit –Assign element group.
Save
Ignore the warning message press enter

END USER AREA:

Creation of internal order (KO01)
Give the order type         :BILV
Enter
Give the order                  :AP9Z1234
Description                     :Vehicle no.AP9Z1234
Company code                    :BIL
Business area                   :BILH
Select control data tab
Deselect statistical order check box
Select settlement rule button
Category                        :CTR cost center
Settlement receiver             :Dept A
Give the percentage             :70
One more
Category                        :CTR
Settlement receiver             :Dept B
Percentage                      :30
Save
Ignore the warning message press enter

Posting of petrol exp F-02

Give the document date          :Today’s date
Type                            :SA
Company cod                     :BIL
Posting key                     :40


                                                57
Account no.                   :400310 petrol exp.
Enter
Give the amount               :100000
Give the order no.            :AP9Z1234
Text                          :Petrol exp.
Posting key                   :50
Account no.                   :200105 SBI current account
Enter
Amount                        :*
Business area                 :BILH
Text                          :+
From the menu select menu document –Simulate and save

Actual settlement :

Path :Accounting –Controlling-Internal order-Period end closing-Single functions-
Settlement –Individual processing (K088)

Give the order                :AP9Z1234
Settlement period             :8 (current month)
Fiscal year                   :2008
Deselect test run check box
Select check transaction date check box
Select execute button
Select details list button

Note : Order means overall expenses Eg: Vehicle Expenses

        Cost Element means each item wise :Eg.Vehicle expenses for Petrol, Repairs,
        Driver salary etc




                                             58
BUDGETING AND AVAILABILITY CONTROL

Planning                                         Budgeting
1. We can plant cost element wise in the         1.Budgeting will be done order wise
order
2. We can do planning period wise in a           2. Budgeting should be done year wise
year (Month wise)
3.Micro level (Lower level)                      3. Marco level (High level)
                                                For budgeting SAP has given availability
                                                control
                                                Order no.AP9Z1234
                                                Budget amount 500000

                                                Option 1        Option2       Option 3
                                                Give            Give warning Give
                                                Warning         To the user   Error1
                                                To the user     And inform to
                                                                Budget manager
If actual amount exceeds 85% of budget 425000
                Or
If the variance is above 20000 i.e actual 5200000
                Or
Both            Whichever activity comes first
                Or
If a actual amount exceeds 70% of budget go for option1
If actual amount exceeds 85% of budget go for option 2
If actual amount exceed 100% of budget go for option 3

When we do budgeting it generate a document –We have to give budgeting –No. range
interval only for 04 (Hard coded by SAP)

This is given at client level and not at controlling area level –it is not year specify.

Note : Order Eg.Vehicle Expenses

        Cost element :Eg.Vehicle for petrol, repairs,Driver salary etc.,

Maintain no.range for budgeting:




                                              59
Path :SPRO-Controlling-Internal orders-Budgeting / availability control-Maintain
no.ranges for budgeting (Tr code is OK11)

Select change intervals button

Define tolerance limits for availability control
Same path
Select new entries button
Controlling area               :BIL
Profile                        :select 000001 General budget profile
Tr.group                       :++ all activity groups
Action                         :select 2 waring with mail to person response
Usage                          :85
Save
Press enter to save in your request

Specify exempt cost elements from availability control

Same path

Petrol expenses
Repairs
Drivers salary is Fixed cost

We can specify when we post to driver’s salary all with order AP9Z1234 –Even if, it
exceeds 85% of budget no. message need to be given.

It is known expenditure

Select new entries button
Controlling area               :BIL
Cost element                   :400100 Salaries account
Save
Press enter to save in your request

Maintain budget manager
Same path

Select new entries button
Controlling area               :BIL
Order                          :BILV



                                             60
Object class                  :OCost (Overhead cost)
User name                     :SAP user (budget manager)
Save
Press enter to save in your request

Budgeting order wise (END USER AREA)

Path :Accounting-Controlling –Internal order-Budgeting-Original budget –Change
(Tr code is K022)

Order           :AP9Z1234
Enter
For the period :500000 (Budget amount)
Over / budget also 500000
From the menu select Extras –Availability: Control –Activate
Save



Posting of petrol expenses (F-02)

Give the document date        :Today’s date
Type                          :SA
Company code                  :BIL
Posting key                   :40
Account no.                   :400310 Petrol expenses
Enter
Give the amount               :350000
Order                         :AP9Z1234
Text                          :Petrol expense
Posting key                   :50
Account no.                   :200105 SBI current account
Enter
Give the amount               :*
Business area                 :BILH



                                              61
Text                         :+
From the menu select –Document –Simulate and save
Ignore the message press enter

To view in box of the budget manager
Path :SAP Menu Office –Work place (Tr code is SBWP)

Select inbox folder
We get a message accounting document no.




                                       62
PROFIT CENTER ACCOUNTING

This is used to view profitability division wise /product wise /location wise if business
area is not use in FI

Idea scenario

                                    Company                    FI
                                             |
                                    Company code               FI
                                             |
                                    Business area              FI
                                    (Location)
                                             |
----------------------------------------------------------------------------------------
|                 |                          |                                   |
Steel             Cement                     Pharma                     Co-profit center
Division          Division                   Division                   Accounting
|                                                                                |
Product wise                                                            Co profitability
                                                                        Analysis

Option 1                                                    Option 2
Hyderabad location                                          HYD               BGL          MOM
       |                                                    |                 |            |
Steel Cement Pharma                                         Steel             cement        Pharma

Profitability                                               Profitability Balance sheet

The advantage of profit center accounting is it derives profit center automatically though
derivation rules.
A) In case of expenditure                    Tough cost centers
B) IN case revenues                          Automatic account assignment
C) In case of balance                        Though business area

Sheet it items (Applicable for option 2)
Eg:a) At the time of creation of cost center assign profit center

        Dept A-Assign profit center steel



                                                  63
b) At the time of posting

        wages a/c Dr 500000           Dept A
          To Bank      500000
It updates cost center Dept A as well as profit center steel.

We have to create dunning profit center. At the time of posting, when there is no
derivation rules, system updates dummy profit center. Transfer form dummy profit center
to respective center. Create derivation rule so that future transactions will not go to
dummy profit center. They will go to respective profit centers.

Set controlling area (OKKS)

Path :SPRO-Controlling –Profit center accounting-Basic settings-Set controlling area
Give the controlling area         :BIL
Enter

Maintain controlling area settings: (OKE5)
(Follow through path )

Path :Up to base settings the path is same- Controlling area settings-Maintain
controlling area settings

Standard hierarchy                     :BIL
Select elimination of business volume check box
Profit center local currency type      :Select 20 Controlling area currency
Select confirm button
Select store truncation currency check box
Save

Elimination of internal business volume

Purchase                       Material no.                         1 Profit center steel
Order                          Vendor no.              1234
|                              Plant                   HYD
|                              Profit center           Steel
|                              Qty                     1 Kg
|                              Rate                    100
Goods
Receipt

It should no take in steel profit center 100+100
It should take only one time



                                               64
Create dummy profit center

Path :SPRO-Controlling-Profit center accounting-Master data-Profit center-Create
dummy profit center(Tr code is KE59)

Double click on dummy profit center
Give the dummy profit center             :BIL dummy
Select basic data button
Name                                     :BIL dummy
Description                              :Dummy profit center for BIL
Profit center group                      :BIL
Save

Set control parameters for actual date

Path : Up to basis settings the path is same Controlling area settings -Activate direct
postings-Set control parameters for actual data (Tr code is 1KEF)

Select new entries button
From year               :2008
Select Line items check box
Select online transfer check box
Save

Maintain plan versions

Up to activate the path is same

Plan version     Maintain plan version
Select version                 :0 Plan /Actual Version
Double click on settings for profit center accounting folder
Select new entries button
Year                           :2008
Select online transfer check box
Select line items check box
Exchange rate type             :B (bank selling rate)
Save



                                                65
Press enter to save in your request

Define no. ranges for local documents

   A) At the time of creation of cost center –Assign profit center
      Dept A-Assign profit center
   B) At the time of posting
      Wages A/c              500000          Dept A
              To Bank        500000
      When there is no derivation rule –It updates dummy profit center
      Transfer from dummy profit center
              To Profit center steel

       No FI document will be generated
       No co document will be generated once profit center document will be generated
       (local)

       Path :SPRO-Controlling-Profit center Accounting-Actual postings-Basic
       settings: Actual –Define number ranges for local documents (Tr code is GB02)

       Select maintain groups button
       Select actual document from direct posting with GB01 check box
       From the menu select interval    Maintain
       Give the company code                  :BIL
       Enter
       Select interval button
       Year                                   :2008
       From no                                :1
       To                                     :100000
       Enter and save
       Press enter to save in your request
       Select back arrow
       Select planned doc.with direct posting with GB01 check box
       Form the menu select interval maintain
       Give the company code                  :BIL
       Enter
       Select interval button



                                             66
Year                                 :2008
From no.                             :100001
To no.                               :200000
Enter and save

Creation of profit center:

Path :Accounting-Controlling-Profit center accounting-Master data-Profit
center-Individual processing-Create (Tr code is KE51)

Give the profit center               :Steel
Select master data button
Analysis period to                   :01.04.2008 to 31.12.9999
Name                                 :Steel
Long text                            :Profit center steel
Person responsible                   :Mr A
Profit center group                  :BIL
select activate button (Shift+F1)


One more profit center

profit center cement
select master data button
name :Cement
long text              :Profit center cement
person responsible     :Mr B
profit center group    :BIL
select activate button

Create account groups

up to master data the path is same Account group create (Tr code is KDH1)

Give the account group name                    :PLITEMS ( Profit & Loss)
Enter
Description                          :P & L accounts for BIL
Select insert account button
From                                 :300000


                                    67
To                                   :499999
        Save
        Select Back Arrow
        Account groups                       :BSITEMS
        Enter
        Description                          :Balance sheet accounts for BIL
        Select insert account button
        Form A/c                             :100000
        To A/c                               :299999
        Save

Assign profit center in cost center

Path :Accounting-Controlling-Cost center accounting-Master data-Cost center-
       Individual processing-Change (KS02)

Give the cost center                         :Dept A
Select master data button
Give the profit center                       :Steel
Select save button or Ctrl+S
Ignore the warning message press enter
Cost center                                  :Dept B
Enter
Profit center                                :Cement
Save
Ignore the warning message press enter

Creation of sales account as revenue element (FS00)

Give the GL account no.        :300000 Sales A/c
Company code                   :BIL
Select edit cost element button
Enter
Cost element category          :Select 11 Revenues



                                           68
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Conotesmsn478141345715141

  • 1. SAP CO NOTES INDEX PARTICULARS Page No. CO Areas and Basic Settings for Controlling 3 Cost Center Accounting 11 Online Reconciliation Leger 23 1. Creation of GL Masters 25 2. CO Customization 27 3. FI Customization 28 Cross Company Code Postings 31 Maintain Overhead structure 34 Statically Key Figures (SKF) 38 Assessment 42 Internal Orders 46 Budgeting and Availability Control 60 Profit Center Accounting 64 Integration 76 1. Transaction Key /Process Key 77 2. Valuation Class 78 3. Assignment of accounts 89 4. MM Customization 90 5. FI Consultant job in MM 97 6. Assignment of Accounts for Automatic Postings(MM 100 to FI) 7. FI Consultant job in SD 115 8. SD Steps 9. Co-Profitability Analysis (CO-PA) 120 1. Data flow in CO-PA 120 2. Customization 122 3. SD End user area 126 Report Painter 129 Product Costing 132 1. Co Consultant Job (Activity based costing) 134 2. PP Consultant job 144 3. CO End User area 146 4. MM End User area 147 5. PP End user area 149 Actual Costing 153 1. CO Consultant job 153 2. PP consultant area 167 3. Asset Accounting area 174 New General Ledgers (ECC 6 New Features ) 179 1
  • 2. 1. Customization 180 2. Document Splitting 188 Central Excise and Sales Tax 192 1. Central Excise Customization (Purchase) 195 2. Central Excise customization (Sales) 211 3. SD End user area 217 Financial Statement Version 228 Asset Accounting Area 237 Project Report 238 CONTROLLING (CO) This is used for internal reporting in Co organizational Hierarchy – Highest node is controlling area. In FI Highest node is company , Company code CO AREAS : 1. Cost Elements Accounting: To update Co records / sub modules cost elements are required. There are two types of cost elements 1. primary cost elements 2. Secondary cost Elements 2. Cost Center Accounting: This is used to view department wise costs. 3. Internal orders: This is used to view costs for specific task. Eg: Vehicle wise running expenses / Petrol expenses, Repairs to that Vehicle, Telephone wise expenses production order costs / Exhibition costs. Create each vehicle as n order and capture the costs Production order: Create production order as on internal order and capture the costs. Exhibition costs: Sales men salaries , Advertisement discounts to customers conveyance. Create a exhibition order 4. Profit center accounting : This is used to view profitability product wise / Division wise / Location wise if business area is not used in FI 5 Product Costing :This is used for valuation if inventories 2
  • 3. Eg: Finished goods and work in process. 6. Profitability analysis: This is used to view profitability for number of parameters at a time. Eg. Sales order wise / Customer wise / Product wise / Plant wise / Sales organization wise profitability this is reporting tool BASIC SETTINGS FOR CONTROLLING: Maintain controlling area FI Organization Structure CO. Organization Structure Company Controlling | | Company code | | | Business area Cost Center Scenario – 1 Company | Company code = Controlling Area | | Business area --- Cost Center (a)Controlling area at company code level, b)Business area will be assigned in cost centers.) Scenario -2 Company = Controlling Area | | Company code | | | Business area --- Cost Center (a )Controlling area at company (group) level no. of company codes will have one controlling area, b) Business area will be assigned in cost centers. 3
  • 4. 1) When management wants to view number of company codes cost centers data at a time – It is not possible in 1st Scenario – It is possible 2nd scenario. In report it will ask only one controlling area and not multiple controlling area. 2) When management wants to view number of cost centers data of company code – Directly it is possible in 1st scenario. Also it is possible in 2nd Scenario – By creating cost center groups. It means 2nd Scenario is more flexible. MAINTAIN CONTROLLING AREA: Path : SPRO – Controlling – General controlling – Organization – Maintain controlling area (Tr.Code is OKKP) If we go for 1st scenario – company code should be the controlling area. If we go for 2nd scenario we can use any code for controlling area code. Double click maintain controlling area. Select new entries button Controlling area :BIL Name :controlling area forBIL Company code to controlling area : Select controlling area same as company code Currency type : select 10 company code currency. Once we select 10 company code currency , currency field, Chart of Accounts filed and Fiscal year variant filed will be updated automatically. Cost Center standard hierarchy : BILHIER Save Select yes button for the message system to create as a standard hierarchy Select create request button Short description : Co customization for BIL Press enter Press enter once again to save in the request. COST CENTER STANDARD HIERARCHY: Cost center standard hierarchy : BILHIER | Cost centers Dept. A Dept.B Dept.C 4
  • 5. At the time of cost center creation – It will ask under which hierarchy we are creating the cost centers. In the report – when we give cost center Dept.A – It gives only Dept.A date. When we give cost center Dept.B – It gives only Dept.B date. When we give cost center hierarchy BILHIER – It gives all the cost centers data. Double click on assignment of company codes folder Select new entries button Give the company code : BIL Select save button or Ctrl+S Press enter to save in your request Double click on a activate components / control indicators folder Select new entries button Fiscal year :2007 Cost center : Select component active Select active type check box Order management select component active. Select profit center accounting check box Save Ignore the warning message press enter MAINTAIN NUMBER RANGES FOR CONTROLLING DOCUMENTS: 1. CO through posting from FI (Business transaction – COIN CO No rang interval for the business transaction –COIN FI Document type Co And no.ranges SA COIN | | 01 | 5
  • 6. | 1-100000 1-00000 Manual posting F-02 Automatic posting 1. Repost Co line items (Business transaction –RKU3) Option 1 Posting in FI Wages A/c Dr 100000 Dept.A Wages A/c Dr 200000 Dept.B Wages A/ Dr 300000 Dept C To bank 600000 1 FI Document 1 Co Document – COIN Note :Automatic posting is a business transaction Option 2 Posting in FI Posting in CO Wages A/c Dr 600000 Dept common Dept A 100000 Dept.common Dept B 200000 Dept. Common Dept C 300000 To Bank 600000 Post Co line item 2 Documents 1 FI Document No FI document 1 CO Document –COIN 1 CO Document – RKU3 Transfer document wise/line item wise Total documents generated 1. FI Document 2. CO Documents Wages A/c Dr 600000 Dept Common Dept A 300000 Dept Common Dept B 200000 Dept Common Dept C 300000 Rent A/c Dr 50000 Dept A 6
  • 7. To bank 650000 Repot CO line item Transfer line item wise Transfer document wise / Line item wise Report costs ( Business transactions – RKU1) This is used when we split the cost center into number of cost centers or transfer for wrong cost center postings. No FI document will be generated CO document only will be generated Transfer cost element wise (GL Account wise) 01/07/2007 split into Dept A and Dept X Dept A Dept X 30/04/2008 400100 Salaries 200000 30/05/2008 400100 Salaries 250000 30/06/2008 400100 Salaries 275000 ---------- 400100 total 725000 400100 Salaries 200000 30/04/2008 400101 wages 100000 03/05/2008 400101 wages 150000 30/06/2008 400101 wages 125000 ---------- Total 400101 375000 400101 wages 125000 30/04/2008 400300 Rent 500000 31/05/2008 400300 Rent 50000 30/06/2008 400300 Rent 50000 -------- 400300 Total 150000 400300 Rent 40000 Planning primary costs ( Business transaction RKP1) Planning cost center wise or no. range interval for all the types , budgeting cost center wise for each cost element. Path: SPRO- Controlling – General controlling – Organization- Maintain number ranges for controlling document (T.Code is KANK) Controlling area : BIL 7
  • 8. Select maintain groups button From the menu select group – Insert Text: Co doc no. range interval for BIL From number :1 To number :100000 Enter Double click on business transactions COIN RKU3 RKU1 RKP1 Select Co.No.range interval for BIL check box From the menu select Edit – Assignment element group Save Ignore the message press enter Note :Usage of Version locked authorized person only Eg; Cost Accountant MAINTAIN VERSIONS: Version are nothing but budgets Original budgets Version 0 Revised budget version 1 Re revised budget Version 2 We can compare actual with original budget, Revised budget and Re revised budget Path: SPRO – Controlling –General controlling – Organization – Maintain versions Select version 0 (Plant /actual version ) Double click on settings for each fiscal year folder Give the controlling area : BIL Enter Select new entries button Fiscal year :2008 Exchange rate type :select B (Bank selling rate) Once budgeting is completed at end user are a select version locked – So that no body can change budget figures. 8
  • 9. Select save button or Ctrl+S Press enter to save in your request Select bank arrow Planning is made attend user area after planning’s completed we select version locked check box , no body can change planned figures. COST ELEMENT ACCOUNTING: To update CO records / sub modules cost elements are required There are 2 types of cost elements 1. Primary cost element 2 Secondary cost elements A)Primary cost elements are our general A)Secondary cost elements are other than ledger accounts general ledger accounts B) Posting to primary cost elements are B) Postings to secondary cost elements are possiable not possible. They are used to allocations / Settlements Dept C Dept A Dept B (Service Dept) (Production Depts) Salaries 100000 Wages 200000 Power 5000 In the month end, by using secondary cost element, we allocate costs from service to production Depts. COST ELEMENT CATEGORIES PRIMARY COST ELEMENT CATEGORIES: 1. Primary cost / costs redacting revenues. This used for expenditure accounts 3. Accrual / Deferral per surcharge :This is used for month end provisions only in CO 11. Revenues: This is used for income accounts 12. Sales Deduction: This is used for expenditure accounts like sales commission Trade discount where CO-Profitability analysis module is activated 22. External settlement( Settlement from CO – FI): This is used for allocation of internal order settlement to GL Accounts / Assets. 9
  • 10. SECONDARY COST ELEMENT CATEGORIES: 21. Internal settlement (Settlement from CO to CO) This is used for allocation of internal order settlement cost to cost centers. 31. Order/ Project Results analysis: This is used for work in process calculations is product costing. 41. Overheads rates :This is used for calculation of raw material overhead rate / Production overhead rate in product costing . 42. Assessment: This is used for allocation of primary cost element posing and secondary cost postings from one cost center to other cost centers. 43. Internal Activity Allocation: This is used for calculation of activity types in production cost. Eg: Machine hours rate / labour hour rate in product costing. COST CENTER ACCOUNTING This is used to view department wise costs we use cost center accounting. 1. Creation of primary cost elements, we can create A) FI Area | B)CO Area |- Co Area C)Automatic creation | 2. Display cost elements created 3. Creation of filed status group by making cost center required entry field 4. Assign new filed status group in GL expenditure accounts 5. Creation of cost centers. 6. Creation of cost center groups. 7. Creation of cost element groups 8. To enter exchange rate for type M for INR to Euro 9. Posting of transaction in FI 10. To view cost center wise report. 11. To view CO documents 1. A) Creation of primary cost element at FI area Use to FS00 – GL masters creation Give the GL account number : 400100 Salaries Account Company code : BIL Form the menu select GL Account display Now select edit cost element button Valid from date :01.04.2008 To date :31.12.9999 comes automatically Enter Cost element category : Select 1 (Primary cost / cost reducing revenues) Select save button or Ctrl+S 10
  • 11. 1. B) Creation of Primary cost element at CO area: Use transaction code FS00 Path: Accounting- Controlling- Cost element accounting-Master data-Cost element –Individual processing-Create primary (Tr.code KA01 ) Cost element : 400300 Rent Account Valid from :01.04.2008 to 31.12.9999 Enter Cost element category :1 (primary cost /cost reducing revenue) Save 1. C) Automatic creation of primary cost elements: 1) Marked default settings (OKB2) path : SPRO-Controlling-Cost element accounting-Master data – Cost elements – Automatic creation primary and secondary cost elements-Make default settings.(Tr.code is OKB2) Give the chart of Accounts : BIL Enter Account from :400301 Account to :499999 Cost element category select 1 Save Press enter to save in your request Create batch input session (OKB3) Same path as above Give the controlling area : BIL Valid from :01.04.2008 Valid to :31.12.1999 Session name :BIL (This is text field) Execute Execute batch input session (Tr code is SM35) Same path as above Select session name : BIL Select process button Select session :BIL 11
  • 12. Select display errors only radio button Select process button We get a message processing of batch input session completed. Ignore the message & select exit batch input button Display primary cost elements created (KA03) Path: Accounting-Controlling-Cost element accounting-Mater data-Cost element –Individual processing – Display- (Tr code is KA03) Select drop down button beside cost element Give the Controlling area : BIL Enter Creation of field status group by making cost center required entry field: (Tr.Code is OBC4) Select field status variant: BIL Double click on filed status groups folder 100000 equity share capital G001 We can’t make cost center required for balance sheet accounts 400100 Salaries Account G001 For G004 we make cost center required and assign in salaries account (i.e in expenditure accounts) Double click on field status group G004 cost accounts Double click on General data Text make it required entry field Select next group button Cost center select required entry filed Select next page or page down button two times. Business area make it option entry filed Save Press enter to save in your request 12
  • 13. Assign group new field group in GL expenditure accounts (FS00) Give the GL account 400100 salaries account Company code :BIL From the menu select GL account change select create / Bank / Interest tab Filed status group change to G004 Save Give the GL Account No.400300 Rent A/c Company code :BIL From the menu select GL account change Change field status group to G004 Save Creation of cost centers: Path: Accounting-Controlling-Cost center accounting-Master data-Cost center- Individual processing-create (Tr.code is KS01) Cost center : Dept A Valid from :01.04.2008 to 31.12.9999 Enter Give the name : Dept A Give the description : Dept A Person responsible :Mr.A Cost center category : Select 1 production Hierarchy area : select BILHIER Business area :BILH Currency :INR Select save button or Ctrl+S Ignore the warning message press enter One more cost center : Dept B Valid from :01.04.2008 to 31.12.9999 Reference cost center : Dept A 13
  • 14. Controlling area : BIL Enter Change the name to Dept B Change the description to cost center Dept B Change the person responsible : Mr B Other fields are common Select save button Ignore the warning message press enter Cost center : Dept C Valid from :01.04.2008 to 31.12.9999 Reference cost center : Dept A Controlling area : BIL Enter Change the name to : Dept C Change the description to cost center : Dept C Change person responsible to Mr.C Cost center category : Select to 2 (service cost center) Select save button or Ctrl+s Ignore the warning message press enter Creation cost center groups: Hierarchy : BILHIER Cost centers Dept A Dept B Dept C Dept X Dept Y Dept Z Category Production Prod Service Production Production Service Business Area HYD HYD HYD BGL BGL BGL If we want to see all cost centers data – BILHIER If we want to see production cost centers data – Create a cost center group and assign Dept A . Dept B, Dept X and Dept Y. If we want to see HYD cost centers data cost – cost center group and assign Dept A, Dept b and Dept C If we want so settled production cost centers data – create A cost center group and assign Dept A and Dept B 14
  • 15. Path : Accounting – Controlling – Cost center accounting – Master data- Cost center group – Create (Tr.code is KSH1) Give the cost center name : BILHYD PROD Enter Description Hyderabad production cost centers BIL Select Edit Cost Center Insert cost center button Select the cost centers Dept A Dept B Save Creation of cost Element group: FI : Account groups Personnel cost CO:Dept wise personal cost or Administration 400100 salaries Create cost element group personnel and assign 400100 -400199 400101 Wages 400102 Bonus 400103 Staff welfare and Administration Create cost element group administration and assign 400300-400399 400300 Rent 400301 Telephone exp 400302 Petrol exp In the report center Dept A Dept C Or Cost center GRP Cost element Or Cost element GRP personnel administration Path: Accounting –Controlling-Cost center accounting-Master data-Cost element group –Create (Transaction code: KAH1) Cost element group name : BILADMIN Enter Description : Administration expenses for BIL Select insert cost element button (Shift+F4) (Edit –Cost element –Insert cost element) From 400300 to 400399 15
  • 16. Save To enter exchange rate for type M for INR to EURO (Tr.Code is OB08) Select new entries button Exchange rate type : M (Average rate) Valid from :01.10.2008 From currency : INR To : EUR Direct quotation :0.02 Select save button or Ctrl+S Press enter to save in your request Posting of transaction in FI Transaction code:F-02 Give the document date : Today’s date Type :SA Company code :BIL Posting key :40 Account :400100 salaries account Enter Give the amount :500000 Cost center : Dept A Text :Salaries posting One more expenditure Post key :40 Account :400300 Rent account Enter Amount :100000 Cost center : Dept A Text : Rent posting Posting key : 50 Account :200105 SBI current account Enter Amount :* Business area :BILH Text : Expenditure posting From the menu select Document Simulate Select save button or Ctrl+S 16
  • 17. To view cost center wise report: Path: Accounting –Controlling-cost center accounting –Information system-Report for cost center accounting-Line items –Cost centers: Actual line items (Transaction :KSB1) Cost center select Dept A (if you want change the posting dates) Select execute button Keep the cursor and the first line item Select document button Select back arrow Select change layout button (Ctrl+F8) Select Document no.under column set Select value in reporting currency under displayed columns Select left arrow or show selected filed button Select reference document no.under column set Select value in report current under displayed columns Select left arrow Select business transition under column set Select document no. under displayed columns Select left arrow Enter To view co documents: Path :Up to reports for costs center accounting path is same -Line items – Co documents :Actual costs (transaction code is KSB5) Document no. :1 to 100000 Execute Select folder button for document no.1 Report co line items: Business transaction RKU3 FI doc.13 001 400100 Salaries 500000 Dept A 150000 Dept B 50000 Dept C 17
  • 18. Report co line item 002 400300 Rent 100000 Dept A 003 200105 SBI 600000 Report co line item Transfer document wise /line item wise , transfer line item wise No FI document will be generated Only document will be generated Path: Accounting – Controlling-Cost center accounting –Actual postings-Report line items-Enter (Transaction code is KB61) Select document no. :13 Company code :BIL Fiscal year :2008 Execute Double click on line item no.1 Amount under new account assignment 150000 Cost center :Dept B Select new item button Select next button Amount under new account assignment 50000 Cost center : Dept C Save Go and see the cost center report KSB1 Give the cost center Dept A Select execute button To view cost element wise to total Select cost element column Select sub totals button (Note:That is dues cost element wise total) Repot costs (Business transaction RKU1) This is used when we split a cost center in to number of cost centers or wrong cost center postings. No FI document will be generated Only CO document will be generated Transfer cost element wise (GL account wise) 18
  • 19. Path : Accounting-Controlling-cost center accounting –Actual postings-manual reporting of costs – Enter (Transaction code is KB11N) Cost center (old) : Dept A Cost element 400100 Salaries Amount :100000 Cost center new : Dept C One more cost center (old) : Dept A Cost element :400300 Rent Amount :25000 Cost center (new) : Dept C Enter Select save button or Ctr+S Period lock: FI CO A) Transaction which effect To open To open FI and CO eg:COIN B) Transaction which effect No check To open only CO Eg.RKU3, RKU1 C) Transaction which effect To open No check only FI Eg.Debit balance sheet and credit balance sheet Sept .08 March Oct 2008 to March 2009 An expenditure posting in FI for September. We can’t post since periods are not open. Path: Accounting – Controlling-cost center accounting-Environment –Period lock- chang (Tr.code is OKP1) Controlling area : BIL Fiscal year :2008 Select actual button Select period :01 Select lock period button Save 19
  • 20. Set controlling area :(OKKS): Path :up to Environment the path is same Set controlling area Give the controlling area :BIL Enter Real time integration of controlling with FI on line reconciliation ledger This is used when we get for 2nd scenario (no.of company codes having one controlling area ) all the company codes should use same Char of Accounts. Planning cost center wise Path :Accounting –Controlling cost center accounting –Planning –Cost and Activity inputs –Change (KP06) Version :select 0 (Original budget) From period :1 To period :12 Fiscal year :2008 Select next page or page down button Cost center group :BILHIER Cost element From :400000 Cost element To :499999 Free Form Bsed If we select radio button If we select from based radio button We have to select cost element from the The cost element list in a available on drop down list and plan against the screen plant against cost elements Climents Select form based radio button Select overview screen button For cost element 400100 Plan Fixed cost 1500000 Distribution key 1 Equal distribution Select cost element 400100 From the menu select Goto –Period screen Select back arrow Fro cost element 400300 Plan fixed cost 960000 20
  • 21. Distribution key 1 To plan for Dept B –Select next combination button To go back to previous dept –select previous combination button Save To view variance report cost center wise Path :Accounting – Controlling-Cost center accounting –Information system –Reports for cost center accounting –Plan /Actual comparisons –Cost centers: Actual /Plan/Variance (Tr code is S_ALR_87013611) Controlling area :BIL Fiscal year :2008 From period :10 To period :10 Plan version :0 Cost center Value :Dept A Execute Keep the cursor on Salaries A/c actual costs amount Select call up report button Double click on cost centers : Actual line items keep the cursor on the first line item. Select document button 21
  • 22. ONLINE RECONCILIATION LEDGER Reconciliation used when when number of company codes having one controlling area – 2nd Scenario It can be at controlling area All the company codes should use the same Chart of Accounts due to online reconciliation ledger, it generated in a document in FI BIL Controlling area | ------------------------------------------------------------------------ | | Company code BIL company code BSL | | ------------------------------------ ------------------------------------ | | | | | | Dept A Dept B Dept C Dept X Dept Y Dept Z If salaries paid and posted FI at (F-02) Salaries A/c ---------------------------------- 100000 | | Out of 100000 salaries 20000 belongs to company code BIL If we use the reconciliation account at cost center level and the 20000/- is transfer to company code BSL (Dept X) it passes the entry in financial automatically Here Reports at – No FI records In BIL Books BSL Dr 20000 To Salaries a/c 20000 In BSL books Salaries account Dr 20000 22
  • 23. To BIL a/c 20000 Customization at Finance: To copy company code BIL customization including accounting to BSL Path :SPRO-Enterprise structure – Definition –Financial accounting –Edit, copy, Delete, Check company code(T.Code EC01) Double click on copy, delete, check company code From the menu select organization object – copy organization object From Company code :BIL To company code : BSL Enter Select Yes for the message (for copy the GL accounts) Select No button allocate a different local currency Ignore the message press enter Select create request button Short description :Customization for Birla Steel Limited Press enter Enter once again to saving the request Go on press enter till you got the message company code BIL copied to BSL with out 75 number range object Ignore the message press enter Select back arrow Double click on edit company code data Select position button Give the company code :BSL Enter Select company code : BSL Select address button change the company name to : Birla Steel limited Enter save and Save in your request button 23
  • 24. Assign company code to company Path :SPRO-Enterprise structure-Assignment –Financial accounting-Assign company code to company Select position button Give the company code : BIL Enter For the company code :BSL assign BIL(group name) Select save button or Ctrl+S Press enter to save in your request Document type SA should allow inter company postings: (OBA7) Select type : SA Select details button Select inter company postings check box Save Press enter to save in your request Creation of GL Masters FS00 BIL Books BSL Books 1) FI/CO reconciliation account under only 1)FI/CO reconciliation account under any expediter group which should not be a cost expenditure group which should not be a element 400150 –Personnel group cost element 400150 personnel group 2) Birla Steels limited, current assets, 2)Birla Industries Limtied current Assets, Loans & Advances 200160 Birla Steel Loans & Advances 200161 – Birla Limited Industries Limited Same chart of accounts BIL chart of accounts BIL BSL chat of accounts BIL When we use same chart of accounts, account description should be same in all the company codes. In BSL books – If we create account No.200160 – It takes Birla Steels Limited- we can not crate our account in our books. Creation of GL masters FS00 Give the GL account no. :400150 24
  • 25. Company code :BIL Select with template button Give the GL account o. :400100 Salaries Company code : BIL Enter Change short text & GL account long text to FI/CO reconciliation account Select create / bank /interest tab Field status group change to ‘ICCF’ CO < -> FI reconciliation posting Save Give the GL Account No.200160 Company code : BIL Select with template button Give the GL Account No.200100 Cash A/c Company code :BIL Enter Select type/Description /tab Change short text GL account long text to BIRLA STEEL LIMITED Select create / Bank/Interest tab Filed status group change to G067 Deselect relevant to cash flow check box Save Give the GL account No.400150 Company code :BSL Select with template button Give the GL account 400150 Company code :BIL Enter & Save Give the GL account 200161 Company code :BSL Select with template button Give the GL account 200160 25
  • 26. Company BIL Enter Select type / Description tab Change short text +GL long text to Bila Industries limited Save Prepare cross company code Transaction (Transaction code is OBYA) Path :SPRO-Financial accounting-GL accounting –Business transactions-Prepare cross company code transactions Company code 1 BIL Company code2 BSL Enter Posted in BIL cleared against BSL Debit posting key :40 Account debit :200160 ( Birla Steel Limited) Credit posting key :50 Account credit :200160 Posted in BSL Cleared against BIL Debit posting key :40 Account debit :200161 Bilra Industries Limited Credit posting key :50 Account credit :200161 Save Press enter to save in your request CO customization ( tr code is OKKP) Maintain controlling area Assign company BSL to controlling area BIL Select controlling area :BIL Select details button Company code to controlling area: Select cross company code cost accounting Reconciliation ledger document type :SA (GL accounts document) Double click on activate components / control indicators folder Select company code validation check box Double click on assignment of company codes folder 26
  • 27. Select company code :BIL Select copy as button Change the company code to BSL Enter & save Ignore the warning message press enter Activate reconciliation ledger (Tr code KALA) Note: Follow through path Path:SPRO –Controlling –Cost element accounting-Reconciliation ledger-Activate deactivate reconciliation ledger Double click on activate reconciliation ledger Controlling area :BIL Select Execute button Ignore the warning message press enter Define adjustment accounts for reconciliation posting (Tr code is OK17) Same path Double click on define accounts for automatic postings Select change account determination button Save Reconciliation account: Give the account no.400150 FI/CO Save Press enter to save in your request FI CUSTOMIZATION Define variant for real time integration: Path :SPRO-Financial accounting (new) Financial accounting global setting (new) – Ledger-Real time integration of controlling with financial accounting –Define variants for real time integration Select new entries button Variant for real time integration B1 Select real time integration active check box 27
  • 28. Select account determination active check box Key date active from :01.04.2008 Document type :SA Ledger group (FI) :0L Text variant for :BIL Select cross company code check box Select cross business area check box Select cross profit center check box Save Press enter to save in your request Assign variants for real time integration to company code: Same path. Select new entries button Company code :BIL Variant :B1 Company code :BSL Variant :B1 Save Press enter to save in your request Creation of cost center for company code BIL (KS01) Give the cost center department X Valid from :01.04.2008 To date :31.12.9999 Reference cost center :Dept A Controlling area :BIL Enter Change the name to :Dept X Change the description to cost center dept X Change company code to BSL 28
  • 29. Select save button or Ctrl+s Ignore the warning message press enter Repost costs (F-02) Cost center old :Dept A Cost element :400100 Salaries Amount :20000 Cost center new Dept X Save To make text filed optional for field status group G004 cost accounts(Tr.code is OBC4) Select field status variant for BIL Double click on field status groups folder Double click field status G004 Double click on General data Text make it optional entry field Press enter to save in our request Go and see the FI documents (Tr.code is FB03) Select document list button Give the company code :BIL Enter the date :From date To Date Execute Double click on document no. Select back arrow Chang the company code to BSL Execute Double click on document no. 29
  • 30. CROSS COMPANY CODE POSTINGS Company code :BIL BSL Outstanding expenses of BSL paid by BIL BSL Dr 25000 Outstanding 25000 To Bank 25000 To BIL 25000 Paying company code : BIL Credit Bank :BIL 25000 Debit outstanding exp :BSL 25000 Use the Transaction code :F-02 Give the document date :Today’s date Type :SA Company code :BIL Posting key :50 Account no. :200105 SBI CA Enter Amount :25000 Business area :BILH Text :outstanding expense payment on behalf of BSL Posting key :40 Account no :100500 out standing exp. New company code :BSL Enter Amount :* Business area :BILH Text :+ From the menu select document Simulate Double click third line item Business area :BILH Text :+ Select next item button Business area :BILH Text :+ 30
  • 31. Select save button or Ctr+S Posting by Company code :BIL Cross company code no. :15 08 FI posted by Company code :BSL Cross company code no. :2 08 By viewing the cross company code document number – We know which company code has initiated the posting. Select continue button Accrual orders (Imputed cost calculation) This is used for month end provision only in CO This is used for irregular expenses like Bonus Cost element category should be 3 Accrual/ Deferral per surcharge Define CO.No.range in interval for business Transaction :KAZ1 – Actual cost center accrual FI Month end provision 1. Accrual / Deferral document A. Bonus provision for Nov 30.11.2008 Bonus A/c Dr.10000 To Out standing exp. 10000 Dept A B. Reverse next month 1st 01.12.2008 01.12.2008 Outstanding Exp. Dr.10000 To Bonus A/c 10000 Dept A C. Bonus provision for Dec. 31.12.2008 Bonus A/c Dr 20000 To Out standing exp 20000 Dept A 2. Open item management A). Bonus provision for Nov. 30.11.2008 Bonus A/c Dr10000 To Outstanding exp. 10000 Dept A B). Bonus provision for Dec. 31.12.2008 Bonus Dr.10000 To Outstanding exp 10000 Dept A 31
  • 32. Month end provision Number of companies will not prepare profit & loss and Balance sheet every month, the will not make provision in the books every month in year end, companies follow accrual basis of accounting. They make provisions for the whole year. Expenditure for all the months Less (other than March) Expenditure for March More In SAP when we take production an accounting entry will be generated automatically – Finished goods valuation will be based on costs for the month. Stock valuation will be accrual orders Lower in all month other than March Accrual orders Higher in March Create overhead structure Salaries 100000 Bonus -10% on salaries 1000 Debit cost center credit cost center Dep Dummy (No accounting entry) In the month end Dept A Bonus 1000 allocation to Dept A costs will be allocated to production orders – There by Dept A will be zero- production valuation will be correct. Dept Dummy Bonus 1000 In the year end – in FI when we make bonus provision for the whole year. 31.03.2009 Bonus A/c Dr 1200000 To Outstanding 1200000 Dept Dummy Dept dummy values in the year end 31.03.2009 Dept dummy 1200000 April to March 10000*12 = 120000 ====== ===== In the year end Dept dummy values will be zero. Creation of GL master bonus account – personnel cost (FS00) group:- 32
  • 33. Give the GL Account No. :400105 Company code :BIL Select with template button Give the GL account no. :400100 (salaries) Company code :BIL Enter Change short and GL account long text to Bonus account Save Select edit cost element button (F8) Valid from date :01.04.2008 to 31.12.9999 Enter Cost element category :Select 3 accrual deferral per surcharge save Creation of cost center – Dept dummy (KS01) Give the cost center : Dept dummy Reference cost center : Dept A Controlling area :BIL Enter Change name to Dept dummy Change description to cost center: Department dummy Select save button Ignore the warning message press enter Maintain overhead structure: Path:SPRO-Controlling –Cost element accounting-Accrual calculation –percentage method-maintain overhead structure (Transaction code is KSAZ) Select create over head structure button (F7) Over head structure :BIL1 Description :BIL overhead structure Select save button Row Base 10 B1 Enter Give the name salaries Select create button Row O/H rate (Over head rate) Description FR To CR 20 B2 Bonus 10 10 B3 33
  • 34. Enter Give the name Bonus Dependency :KRS1(controlling area) Select create button Save Ignore the message press enter Keep the cursor on overhead structure BIL1 Select assignment button (F5) Controlling area :BIL Select actual accrual radio button Select continue button Valid from valid to overhead structure 1 2008 12 2008 BIL1 Save Double click on overhead structure BIL1 Keep the cursor on B1 From the menu select Goto calculation base From cost element 400100 Save Kept the cursor on B2 From the menu select Goto overhead rate Valid from Valid to Actual overhead 1 2008 12 2008 10% Save From 10 To 10 Crdit B3 Keep the cursor on B3 From the menu select go to credit Company code :BIL Business area :BILH Valid to :12 2008 Cost element :400105 Cost center :Dept Dummy Save 34
  • 35. Define CO.no range interval for the business transaction KAZ1-Actual cost Center accrual:(Transaction Code KANK) Give the controlling area :BIL Select maintain group button Double click on KAZ1- Actual cost center accrual Select CO.No range interval for BIL check box From the menu select Edit-Assigned element group Save Ignore the warning message press enter 1. Posting of salaries for the month of August F-02 Give the document date end posting date :03.08.2008 Date :03.08.2008 Type :SA Company code :BIL Posting key :40 Account no. :400100 Salaries A/c Enter Ignore the warning message press enter Amount :100000 Cost center Dept A Text :Salaries posting Posting key :50 Account no :200105 SBI current Account Enter Amount :* Business area :BILH Text :+ From the menu select document Simulate and save Accrual calculation (KSA3) 35
  • 36. Accounting – Controlling –Cost element accounting-Actual postings –Accrual calculation select cost center radio button give the cost center : Dept A period :5 fiscal year :2008 deselect test run check box select details list check box Execute Select next list level button Go and see the cost center report KSB1 Give the cost center :Dept A Posting date :01.08.2008 to 31.08.2008 Execute Select back arrow Give the cost center : Dept dummy Execute Bonus provision in the year end in FI Transaction F-02 Give the document date & Posting :31.03.2009 Type :SA Company code :BIL Posting key :40 Account no. :400105 bonus account Enter Ignore the warning message press enter Amount :10000 Cost center :Dept dummy Text :Bonus provision for the year 2008-09 Posting key :50 Account :100500 outstanding exp. Enter Amount :* Business area :BILH Text :+ Document – Simulate and save Go and see the cost center report KSB1 Give the cost center :Dept dummy Posting date :01.04.2008 to 31.03.2009 36
  • 37. Execute STATICALLY KEY FIGURES (SKF) This is used as a basis for allocation of costs from one cost center to other cost centers. Eg. Employee / Area/ Telephone calls Dept C Dept A Dept B (service Dept) (Production departments) Salaries 500000 No.of employee of A and B Rent 100000 Sq.meter are of A & B Telephone Exp25000 No.of telephone calls of A & B Enter CO. No range interval for the business transaction. RKS (Enter statistical key figures) SKF category Fixed Total Fixed Total If we choose fixed, values If we choose total To SKF are common for all months in the We have to enter values for SKF, for each year, if we don’t make changes in between and every month Eg: Employee / Area Eg: Telephone calls No.of Employees No.of Telephone calls April 2008 100 100 Aprl 2008 1000 May 2008 | | May 1500 June | | June 2000 July | | July Aug | | Aug Sep | | Sep Oct | 150 Oct Dec | | Dec Jan.’09 | | Jan 2009 Feb | | Feb March | | March 37
  • 38. Define co.no range interval for the business transaction RKS-Enter Statistical key figures Transaction Code is (KANK ) Give the controlling area : BIL Select maintain groups button Double click on RKS Select Co.No.range interval for BIL check box From the menu select Edit Assignment element group. Save Ignore the warning message press enter. Create Statistical key figures Path :Accounting – Controlling –cost center accounting master Data-Statistical key figures – Individual processing – Create (Tr.Code is KK01) Give the statistical key figure :EMP Enter Give the Name :Employee Statistical key figure unit of measurement : Select EA each Key figure category :Select fixed values under radio button Save Path : Accounting –Controlling – Cost Center accounting –actual postings-statistical key figures-Enter (Tr.code is KB31N) Received cost center : Dept A Statistical KF : EMP Total quantity :500 Received cost center : Dept B Statistical KF :EMP Total quantity :250 Save Period end closing In the month end, we allocate costs from one cost center to other cost centers 38
  • 39. Dept C Dept A Dept B (Service department) (Production departments) Salaries 500000 no.of employee of A and B Wages 300000 No.of employee of A and B Rent 50000 Percentage basis Basis of allocation can be percentage method statistical key figures method /activity type (machine hour / labour rate) Allocation methods: 1. Assessment : A) Transfer primary cost postings and secondary cost postings. Dpt X Dept C Dept A Dept B Wages 100000 Salaries 500000 Salaries 400000 Salaries 300000 Wages 300000 Rent 50000 Add all 85500 Add all from C 95000 10% All from Dept X 100000 ---------- ----------- ----------- Less 950000 1255000 395000 ===== ======= ======= Allocation Primary cost postings Secondary cost postings B) Receiving cost centers can’t track original cost element Dept A and B will not show the transfer value –how much salaries wages and rent. C) Define Co.No.range interval for business transaction RKIU actual overhead assessment. 2. Distribution A) Transfer only primary cost postings B) Receiving cost center can track original cost elements. C) Sender should be only cost center D) Define Co.No.range interval for the business transaction RKIV actual overhead distribution. 3. Periodic reposting: A) Transfer only primary cost postings B) Receiving cost center can track original cost elements. C) Sender can be a cost center or interval order. D) Define Co.No.range interval for the business truncation. RKIB periodic reposting. 39
  • 40. 4. Indirect activity allocation. A)Transfer only primary cost postings. B) Receiving cost center can track original cost elements. C) Sender should be only cost center. D) Transfer quantities as well as values. E) Define Co.No.range interval for the business truncation. RKIL Indirect activity allocation . Which over method we follow, we have to create cycles. When the allocation basic is different for the cost elements in the cost center, we have to create number of cycles for number of segments for a cycle. Dept C Dept A Dept B (Service Department) (Production departments) Salaries 500000 No.of employees of A and B Wages 300000 No.of employees of A and B Rent 50000 Percentage basis Option 1: Cycle 1 Cycle 2 (Salaries and wages allocation) (Rent allocations) | | Segment 1 Segment 1 Option 2 Cycle 1 | ---------------------------------------------- | | Segment1 Segment2 (Salaries and wages allocation) (Rent allocation) 40
  • 41. ASSESSEMENT 1. Creation secondary cost element : i.e (that is) assessment cost element : Path: Accounting –Controlling –Cost element accounting-Mater data-Cost element –Individual processing –Create secondary (KA06) Give the controlling area :BIL Enter Cost element :1000000 Valid from :01.04.2008 to 31.12.9999 Enter Name and description :Assessment cost element. Cost element category :42 (Assessment ) Save 2. Define Co.No.range interval for the business truncation- RKIU-Actual overhead assessment Use the Truncation code :KANK Give the controlling area :BIL Select maintain groups button Double click on RKIU Select Co.No.range interval for BIL check box From the menu select Edit –Assignment element group. Ignore the message press enter Creation of assessment cycle: Accounting –Controlling –Cost center accounting-Period and closing –Current settings–Define assessment (Tr.code S_ALR_87005742) 41
  • 42. Give the cycle :BIL1 Start date :01.04.2008 Enter Text : Assessment cycle Select iterative check box. Select save button or Ctrl+S Press enter to save in your request Select iterative check box Dept C Dept A 60% 300000 54000 Salaries 500000 Dept B 30% 150000 27000 Less :Allocation 500000 Dept Z 10% 50000 9000 -------- 0 Add: Allocation 90000 Less :Allocation 90000 ------- 0 Add: Allocation 1800 Dept Z Wages 400000 Dept X 50% 225000 4500 Add: Allocation 50000 Dept Y 30% 135000 2700 -------- 450000 Dept C 20% 90000 1800 Less : Allocation 450000 ------- 0 ==== We have to run number of items to make both cost center values zero. If we select interactive check box, system will run number of items automatically till both cost center values become zero. Select attaché segment button. Segment name : Segment 1 Description : Salaries allocation Assessment cost element :select 1000000 Sender rule :select posted amounts Share in % :100 Select actual value origin radio button Receiver rule :Select variable portions Variable portion type :Select actual statistical key figures 42
  • 43. Select sender / receivers tab Sender cost center :Dept C Under Cost element :400100 (Salaries a/c) Under Receiver cost center group :BILHYDPROD Select receiver tracing factor tab Statistical key figure :EMP Select receiver weight factors tab Select save button or Crl+S Press enter to save in your request Select attaché segment button Segment name segment2 Description :Rent allocation Assessment cost element :1000000 Sender rules :Posted amount Sharing in % :100% Select actual value origin radio button Select receive rule :Fixed percentages Select senders/ receivers tab sender cost center :Dept C Cost element :400300 (Rent ) Receiver cost center group : BILHYDPROD Select receiver tracing factor tab Dept A 70 Dept B 30 Save Press enter to save in your request Go and see the cost center Report (Tr code is KSB1) Give the cost center :Dept C Posting date :01.10.2008 to 31.10.2008 Execute Select cost element column Select sub totals button 43
  • 44. Dept C A B Salaries 1500000 No.of employees 500 250 100000 50000 Rent 25000 Percentage basis 70 30 17500 7500 Execution of assessment cycle: Path :Accounting –Controlling –Cost center accounting –Period end closing-Single functions-Allocations –Assessment (KSU5) Give the period :7 (October) Fiscal year :2008 Deselect text run check box Select details list check box Cycle select :BIL1 Execute Select receiver button 44
  • 45. INTERNAL ORDERS This is used to view costs for a specific task. Eg. A) Vehicle wise running expenses Management has to task decision whether to sell the (or) keep the vehicle in company A) petrol expenses for the vehicle B) Repairs to the vehicle It we take GL accounts in FI –we will not create each vehicle wise petrol expenses and repairs account. In cost center accounting –vehicles will be under administration cost center and the petrol expenses repairs and administration expenses will be posted to administration cost center. By creating vehicle as an internal order we can get the costs. B) Telephone expenses: If we want to know telephone wise expenses in FI –we will have one account for all telephones. If we take cost center –It will be entered in administration cost center - We can not get telephone wise expenses directly. By creating telephone as an order we can get telephone wise expenses. C) Production order costs In a month no. of production orders will be executed. Some production orders consume more raw material and same production orders consume less raw material. If FI we have only GL account raw material consumption – We don’t know order wise consumption. By crating production order, we can get order wise costs. D) Exhibition costs Company is conducting an exhibition Salesmen salaries One account Conveyance Different account Advertisement Different account Discounts Different account 45
  • 46. We don't know the exhibition costs by creating an order we can get exhibition costs Orders will be of 2 types 1)Real orders 2)Statistical orders Settlement is possible settlement not possible We can settle order statistical orders are used for decision making To Cost Center (Internal settlement) From Co to Co GL Accounts Assets (External settlement ) (From CO to FI) When we transfer from cost center –To cost centers allocation by assessment / Distribution periodic reposting / Indirect activity allocation. When we transfer from Internal order settlement. Eg. Telephone expenses Dr 50000 Cost center Dept Order Tel no.66110883 To Bank 50000 The cost will be allocation to production orders from CO In the production order valuation we can’t take.(50000+50000) We have to take only one time 50000 When we are posting to no. of cost objects are will be real and others will be statistical. At the time of order creation there is a statistical order check box. A) When we select statistical order is statistical order check box. Order is statistical (Automatically cost center will be real) B) If we don’t select statistical order check box Order is real (Automatically cost center will be statistical ) Statistical order : Telephonewise expenses order we create as statistical order. Telephone expense Dr 50000 Cost center Dept A Order Telephone no.66611983 Statistical To Bank 50000 Cost Center Dept A Telephone expenses 50000 Allocation to paid order 50000 46
  • 47. Cost center Dept A – Zero In the month end we allocation costs from Dept A to production orders there by cost center Dept A will be zero. Order telephone no.66611983 Telephone expenses 50000 Management can see telephone wise expense at any point of time afterwards. Suppose we create order as real order Telephone expenses Dr 50000 Cost center Dept A To Bank 50000 order telephone no.66611983 Real Cost center c data Telephone Expenses 50000 Order Telephone no.6661987 Telephone expenses 50000 Allocation to production 50000 Order will be zero In the month end we allocate cost from order telephone no.66611983 to production order there by order will be zero. Afterwards management can’t see telephone wise expense. Creation of order types: Path : SPR O –Controlling –Internal orders – order master data-Define order types (KOT2_OPA) Select new entries button Order category :Select 01 Internal order (Controlling) Enter Order type :BILT Description :Telephone orders for BIL Planning profile :select 000001 (General budget /plant profile) Object class :Select Over head cost Select release immediately check box Save We get message no.range not processed Ignore the message press enter Select assign /change interval button beside no.reage interval 47
  • 48. Double click order type :BILT Select motor pool A-ZZZZZZZZZZZZ(External) From the menu select Edit Assign element group Save Ignore the message press enter Creation of filed status group by making cost center and internal order required entry fields (OBC4) Select field status variant :BIL Double click on field status group folder Select field status group G004 cost accounts Select copy as button Change the filed status group to G002 Change the text to cost accounts (CC & IO required) IO =Internal order Enter Save CC=Cost Center Press enter to save in your request Double click on G002 Double click on additional account assignment CO /PP order make it required entry field. Save Creation of GL master telephone expense (FS00) Give the GL account no.400305 Company code :BIL Select with template button GL account 400300 Rent account Company code :BIL Enter Change short text and GL a/c long text to Telephone expenses Select crate / Bank/Interest tab 48
  • 49. Change the filed status group to G002 Save Select edit cost element button Valid from date :01.04.2008 Enter Cost element category :Select 1 Save Creation of Internal orders: Path :Accounting –Controlling-Internal orders-Master data-Special functions –Order –Create (Tr code is KO01) Order type :Select BILT Enter Order no. :BIL 66611983 (Telephone no.) Description :Telephone order no.66611983 Company code :BIL Business area :BILH Select control data tab Select statistical order check box Save One more order Order type :BILT Enter Order :BIL66611984 Description :Telephone order no.66611984 Company code :BIL Business area :BILH Select control data tab Select statistical order check box Save 49
  • 50. Creation order group Up to master data the path is same Order group Create (Tr code is KOH1) Give the order group name :BILHYDTEL Enter Description :Hyderabad order group (GRP)for BIL Select insert order button(Select menu bar Edit Order Insert Order) Select to orders :BIL66611983 :66611984 Save Posting of transaction in FI (F-02) Document date :Today’s date Type :SA Company code :BIL Posting key :40 Account no. :400305 Telephone exp Enter Give the amount :100000 Cost center :Dept A Order :BIL66611983 Text :Telephone expenses Posting key :50 Account no. :200105 (SBI current account ) Enter Amount :* Business area :BILH Text :+ From the menu select –Document –Simulate and save To view internal order wise report Path :Accounting –Controlling-Internal order-Information system-Reports for Interval orders -Line items –Order -Actual line items-(Tr. Code is KOBI Give the order no.BIL66611983 Remove the order group 50
  • 51. Execute Keep the cursor and telephone expense line item select document button Planning order wise Path :Accounting –Controlling –Internal orders –Planning –Cost and activity inputs – Change (KPF6) Version :0 From period :8 (November) To period :8 Fiscal year :2008 Select next page or page down button Give the order no. :BIL66611983 Cost element :400305 Telephone expense Select from based radio button Select view screen button Cost element :400305 Total plan cost :75000 Select save button or Ctrl+S To view variant report order wise Path :Accounting Controlling-Internal order –Information system-Reports for internal order-Plant /Actual comparisons-Order :Actual / plan / Variance (S_ALR_87012993) Controlling area :BIL Fiscal year :2008 From period :8 (Current month) To period :8 Pant version :0 Order values :BIL66611983 Execute Real orders: They are used for vehiclewise expenses Petrol expenses Dr 50000 Order no.AP9Z1234 51
  • 52. To Bank 50000 In the month end: Cost center Dept A Order no.AP9Z1234 Settle to Cost center Dept B Cost center Dept C Settlement can be percentage basis / ratio basis /Amount basis Order No AP9A1234 Petrol expenses 50000 Allocation Dept A 25000 Dept B 15000 Dept C 10000 ------- ------ 50000 50000 ==== ==== Order will be zero Petrol expense Dr 50000 Cost center:Common Order No.AP9Z1234 Statistical To Bank 50000 In the month end from cost center common allocate to Dept A, Dept B and Dept C by assessment / Distribution / Periodic posting /Direct activity allocation. Cost center common Petrol Expenses 50000 Allocation to Dept A 25000 Dept B 15000 Dept C 10000 --------- ------- 50000 50000 ==== ===== Cost center will be zero Order no.AP9Z1234 Petrol expense 50000 ===== Management can see vehicle wise expenses at any point of item afterwards. Creation of filed status group by making only internal order required entry filed (OBC4) 52
  • 53. Select filed status variant :BIL Double click on filed status group folder Select field status group G002 Select copy as button Change field status group to G010 Change the text to cost accounts (IO required ) Enter and save Press enter to save in your request Double click on G010 Double cock additional account assignments Cost center make it optional entry field Save Creation of GL master petrol expense under administration group (FS00) Give the GL Account no. :400310 Company code :BIL Select with template button Give the GL account no.400300 Rent account Company code :BIL Enter Change short text and long text to petrol expenses Select create/bank /interest tab Field status group :G010 Save Select edit cost element button Valid from date :01.04.2008 Enter Cost element category :01 Save Creation of secondary cost element i.e. Statement cost element (KA06): 53
  • 54. Give the cost element :1000001 Enter Name and description settlement cost element Cost element category :Select 21 internal settlement Save Maintain allocation structure: Path :SPRO-Controlling –Internal orders-Actual posting- Settlement-Maintain allocation structures Select new entries button Allocation structure :B1 Text :BIL allocation structure Save Press enter to save in your request Select :B1 Double click assignments folders Select new entries button Assignment :01 Text :Vehicle expenses settlement Save Select :01 Double click on source folder From cost element :400310 Petrol expenses Save Press enter to save in your request Double click on settlement cost elements folder Select new entries button Receiver category :Select CTR cost center Settlement cost element :1000001 Save 54
  • 55. Petrol expenses will be settled to cost center by using secondary cost element settlement cost element. Through orders. Maintain settlement profiles: Same path Double click on maintain settlement profiles Select new entries button Settlement profiles :BIL1 Description :BIL settlement profile Allocation structure :B1 Select to be settled in full radio button Double click on CTR cost center Select % settlement check box Select equivalence number check box Select amount settlement check box Under valid receivers For cost center :Select settlement required Max.no. distribution rules :999 Residence time :12 months Save Press enter to save in your request Rule 1: Order no.AP9Z1234 settle cost center Dept A 30000 Petrol expenses 50000 settle cost center Dept B 15000 Dept C 5000 Rule 2 Order No.AP9Z1234 Settle to cost center Dept A 85% Petrol expenses 50000 Settle to cost center Dept B 10% 5% Order no.AP9Z1234 settle to cost center Dept 4: Petrol exp 50000 Dept 3: Dept 1: 55
  • 56. Maintain number range for settlement documents: Go through Same path (Tr.code is SNUM) Select maintain groups button Double click on controlling area BIL Select Standard accounting document check box From the menu select Edit Assign element group Save Ignore the message press enter Creation of order type (KOT2_OPA) Select new entries button Order category :Select 01 Internal order (controlling) Enter Give the order type :BILV Vehicle order type BIL Settlement profile :BIL1 Budget profile :0000001 (General budget profile) Object class select :Overhead costs Select release immediately check box Save Ignore the message press enter save in your request Select assign /Change intervals button beside no.range interval Double click on BILV Select motor pool A-ZZZZZZZZZZZZZZ external check box From the menu select Edit –Assign element group. Save Ignore the message press enter Define co.no.range interval for the business truncation K0A0-Actual settlement. Use the transactions code (KANK) Give the controlling area :BIL Select maintain groups button 56
  • 57. Double click on KOAO actual settlement Select co.no.range interval for BIL check box Form the menu select Edit –Assign element group. Save Ignore the warning message press enter END USER AREA: Creation of internal order (KO01) Give the order type :BILV Enter Give the order :AP9Z1234 Description :Vehicle no.AP9Z1234 Company code :BIL Business area :BILH Select control data tab Deselect statistical order check box Select settlement rule button Category :CTR cost center Settlement receiver :Dept A Give the percentage :70 One more Category :CTR Settlement receiver :Dept B Percentage :30 Save Ignore the warning message press enter Posting of petrol exp F-02 Give the document date :Today’s date Type :SA Company cod :BIL Posting key :40 57
  • 58. Account no. :400310 petrol exp. Enter Give the amount :100000 Give the order no. :AP9Z1234 Text :Petrol exp. Posting key :50 Account no. :200105 SBI current account Enter Amount :* Business area :BILH Text :+ From the menu select menu document –Simulate and save Actual settlement : Path :Accounting –Controlling-Internal order-Period end closing-Single functions- Settlement –Individual processing (K088) Give the order :AP9Z1234 Settlement period :8 (current month) Fiscal year :2008 Deselect test run check box Select check transaction date check box Select execute button Select details list button Note : Order means overall expenses Eg: Vehicle Expenses Cost Element means each item wise :Eg.Vehicle expenses for Petrol, Repairs, Driver salary etc 58
  • 59. BUDGETING AND AVAILABILITY CONTROL Planning Budgeting 1. We can plant cost element wise in the 1.Budgeting will be done order wise order 2. We can do planning period wise in a 2. Budgeting should be done year wise year (Month wise) 3.Micro level (Lower level) 3. Marco level (High level) For budgeting SAP has given availability control Order no.AP9Z1234 Budget amount 500000 Option 1 Option2 Option 3 Give Give warning Give Warning To the user Error1 To the user And inform to Budget manager If actual amount exceeds 85% of budget 425000 Or If the variance is above 20000 i.e actual 5200000 Or Both Whichever activity comes first Or If a actual amount exceeds 70% of budget go for option1 If actual amount exceeds 85% of budget go for option 2 If actual amount exceed 100% of budget go for option 3 When we do budgeting it generate a document –We have to give budgeting –No. range interval only for 04 (Hard coded by SAP) This is given at client level and not at controlling area level –it is not year specify. Note : Order Eg.Vehicle Expenses Cost element :Eg.Vehicle for petrol, repairs,Driver salary etc., Maintain no.range for budgeting: 59
  • 60. Path :SPRO-Controlling-Internal orders-Budgeting / availability control-Maintain no.ranges for budgeting (Tr code is OK11) Select change intervals button Define tolerance limits for availability control Same path Select new entries button Controlling area :BIL Profile :select 000001 General budget profile Tr.group :++ all activity groups Action :select 2 waring with mail to person response Usage :85 Save Press enter to save in your request Specify exempt cost elements from availability control Same path Petrol expenses Repairs Drivers salary is Fixed cost We can specify when we post to driver’s salary all with order AP9Z1234 –Even if, it exceeds 85% of budget no. message need to be given. It is known expenditure Select new entries button Controlling area :BIL Cost element :400100 Salaries account Save Press enter to save in your request Maintain budget manager Same path Select new entries button Controlling area :BIL Order :BILV 60
  • 61. Object class :OCost (Overhead cost) User name :SAP user (budget manager) Save Press enter to save in your request Budgeting order wise (END USER AREA) Path :Accounting-Controlling –Internal order-Budgeting-Original budget –Change (Tr code is K022) Order :AP9Z1234 Enter For the period :500000 (Budget amount) Over / budget also 500000 From the menu select Extras –Availability: Control –Activate Save Posting of petrol expenses (F-02) Give the document date :Today’s date Type :SA Company code :BIL Posting key :40 Account no. :400310 Petrol expenses Enter Give the amount :350000 Order :AP9Z1234 Text :Petrol expense Posting key :50 Account no. :200105 SBI current account Enter Give the amount :* Business area :BILH 61
  • 62. Text :+ From the menu select –Document –Simulate and save Ignore the message press enter To view in box of the budget manager Path :SAP Menu Office –Work place (Tr code is SBWP) Select inbox folder We get a message accounting document no. 62
  • 63. PROFIT CENTER ACCOUNTING This is used to view profitability division wise /product wise /location wise if business area is not use in FI Idea scenario Company FI | Company code FI | Business area FI (Location) | ---------------------------------------------------------------------------------------- | | | | Steel Cement Pharma Co-profit center Division Division Division Accounting | | Product wise Co profitability Analysis Option 1 Option 2 Hyderabad location HYD BGL MOM | | | | Steel Cement Pharma Steel cement Pharma Profitability Profitability Balance sheet The advantage of profit center accounting is it derives profit center automatically though derivation rules. A) In case of expenditure Tough cost centers B) IN case revenues Automatic account assignment C) In case of balance Though business area Sheet it items (Applicable for option 2) Eg:a) At the time of creation of cost center assign profit center Dept A-Assign profit center steel 63
  • 64. b) At the time of posting wages a/c Dr 500000 Dept A To Bank 500000 It updates cost center Dept A as well as profit center steel. We have to create dunning profit center. At the time of posting, when there is no derivation rules, system updates dummy profit center. Transfer form dummy profit center to respective center. Create derivation rule so that future transactions will not go to dummy profit center. They will go to respective profit centers. Set controlling area (OKKS) Path :SPRO-Controlling –Profit center accounting-Basic settings-Set controlling area Give the controlling area :BIL Enter Maintain controlling area settings: (OKE5) (Follow through path ) Path :Up to base settings the path is same- Controlling area settings-Maintain controlling area settings Standard hierarchy :BIL Select elimination of business volume check box Profit center local currency type :Select 20 Controlling area currency Select confirm button Select store truncation currency check box Save Elimination of internal business volume Purchase Material no. 1 Profit center steel Order Vendor no. 1234 | Plant HYD | Profit center Steel | Qty 1 Kg | Rate 100 Goods Receipt It should no take in steel profit center 100+100 It should take only one time 64
  • 65. Create dummy profit center Path :SPRO-Controlling-Profit center accounting-Master data-Profit center-Create dummy profit center(Tr code is KE59) Double click on dummy profit center Give the dummy profit center :BIL dummy Select basic data button Name :BIL dummy Description :Dummy profit center for BIL Profit center group :BIL Save Set control parameters for actual date Path : Up to basis settings the path is same Controlling area settings -Activate direct postings-Set control parameters for actual data (Tr code is 1KEF) Select new entries button From year :2008 Select Line items check box Select online transfer check box Save Maintain plan versions Up to activate the path is same Plan version Maintain plan version Select version :0 Plan /Actual Version Double click on settings for profit center accounting folder Select new entries button Year :2008 Select online transfer check box Select line items check box Exchange rate type :B (bank selling rate) Save 65
  • 66. Press enter to save in your request Define no. ranges for local documents A) At the time of creation of cost center –Assign profit center Dept A-Assign profit center B) At the time of posting Wages A/c 500000 Dept A To Bank 500000 When there is no derivation rule –It updates dummy profit center Transfer from dummy profit center To Profit center steel No FI document will be generated No co document will be generated once profit center document will be generated (local) Path :SPRO-Controlling-Profit center Accounting-Actual postings-Basic settings: Actual –Define number ranges for local documents (Tr code is GB02) Select maintain groups button Select actual document from direct posting with GB01 check box From the menu select interval Maintain Give the company code :BIL Enter Select interval button Year :2008 From no :1 To :100000 Enter and save Press enter to save in your request Select back arrow Select planned doc.with direct posting with GB01 check box Form the menu select interval maintain Give the company code :BIL Enter Select interval button 66
  • 67. Year :2008 From no. :100001 To no. :200000 Enter and save Creation of profit center: Path :Accounting-Controlling-Profit center accounting-Master data-Profit center-Individual processing-Create (Tr code is KE51) Give the profit center :Steel Select master data button Analysis period to :01.04.2008 to 31.12.9999 Name :Steel Long text :Profit center steel Person responsible :Mr A Profit center group :BIL select activate button (Shift+F1) One more profit center profit center cement select master data button name :Cement long text :Profit center cement person responsible :Mr B profit center group :BIL select activate button Create account groups up to master data the path is same Account group create (Tr code is KDH1) Give the account group name :PLITEMS ( Profit & Loss) Enter Description :P & L accounts for BIL Select insert account button From :300000 67
  • 68. To :499999 Save Select Back Arrow Account groups :BSITEMS Enter Description :Balance sheet accounts for BIL Select insert account button Form A/c :100000 To A/c :299999 Save Assign profit center in cost center Path :Accounting-Controlling-Cost center accounting-Master data-Cost center- Individual processing-Change (KS02) Give the cost center :Dept A Select master data button Give the profit center :Steel Select save button or Ctrl+S Ignore the warning message press enter Cost center :Dept B Enter Profit center :Cement Save Ignore the warning message press enter Creation of sales account as revenue element (FS00) Give the GL account no. :300000 Sales A/c Company code :BIL Select edit cost element button Enter Cost element category :Select 11 Revenues 68