Presentation presented at the 68th Middle Eastern Province Council Meeting in Fayetteville, NC on April 24, 2009 to discuss strategic planning and taking responsibility.

1. 68th Middle Eastern Province Council Meeting:
Dynamic Leadership Training
Harold Bass
Melvin Pierce
Sterling Freeman
Robert Muhammad
Wendell Andrews
Gregory Deas
Damond Nollan

2. TRAINING PROGRAM OVERVIEW
Presented by: Brother Harold Bass

3. One Kappa
My Brothers, if we are to realize our mission , “Training for Leadership” and if
we expect to achieve the desired results, it is imperative that we provide on
going training that is designed to incite ongoing growth and development. To
this extent I have instructed my Senior Vice Province Polemarch, Brother
Harold A. Bass Sr. to conduct the following activities:
• Establish a Training for Leadership Committee consisting of 7-9 members
with assigned Training duties and Administrative responsibilities.
• To develop a Middle Eastern Training Leadership Program that that is
consistent with the teachings and findings of Kappa Alpha Psi, Fraternity,
Inc. and will incite individual growth and development.
• To develop a succession plan that will help identify prospects for key
Leadership Fraternal Office positions throughout Kappa Alpha Psi
Fraternity, Inc. and the world.

4. Leadership
It starts with who we are
Leadership is the capacity
and then moves to what we do.
to identify and develop
one’s resources,
Learning and teaching are
whether human or material
The most powerful tools
in the leader’s repertoire.
It further involves
the ability to
Patricia H. Murrell
marshal those resources
in realizing a vision,
reaching a goal,
or resolving a problem.

5. Kappa Thought Process
• Kappa Thought Process!
• Organize!
• Plan!
• Execute!
• Follow Thru!

6. Training Program Action Plan
• Establish a Training for Leadership Program
Committee consisting of a Chair, Vice Chair
with 7 – 9 members

7. Training Program Action Plan Cont’d
• Training Committee Duties & Responsibilities:
– Select the subject areas for the Training Program
with input and direction from the MEP Board of
Directors.
– Schedule a minimum of four workshop training
meetings annually to be held in four geographic
locations within the MEP. It is suggested that two
Workshop training meetings be scheduled in the
fall and two be scheduled in the spring of each
Kappa Calendar year.

8. Training Program Action Plan Cont’d
– A list of all Brothers attending the workshop
training meetings be updated twice annually and
maintained by the Keeper of Records of each
Chapter.
– The Training Committee should make every effort
to minimize expenses in selecting sites for
Workshop locations.
– Workshop Facilitators should be recommended by
the Chair and Vice Chair with approved by the
MEP Board of Directors.

9. Training Program Action Plan Cont’d
• The selected subjects for the Leadership
Development and Growth Workshops will be
recommended by the Membership and
approved by the Middle Eastern Province
Board of Directors.

10. Growth Barometers
• Attitude
– One’s mannerism, outlook, disposition,
(positive/negative) position, feelings
• Active Involvement
– The extent to which a Brother interacts with
family, church, community and fraternal activities.

11. Growth Barometers Cont’d
• Commitment
– To bring things together, to do what one has
promised to do long after the spirit in which the
promise was made has passed.
– To make time when their isn’t any, to come
through time after time, day after day, and year
after year.
– One who is determined to make things happen.

12. Growth Barometers Cont’d
• Leadership Skills
– One who excels in achievement, one who
gracefully accepts responsibility, a risk taker,
accountable, actively involved in church, family,
community and chapter activities.
– One who is dependable, articulate, demonstrates
patience and is a people person.

13. Growth Barometers Cont’d
– One who understand the roles of the fraternity
leadership at different levels within the
organization, The responsibilities of elected
officers and committee members, the ways in
which leadership can relate to members, how to
bring in new members and reclaim old ones, how
to provide leadership, how to chair meetings, and
how to develop other leaders.

14. Growth Barometers Cont’d
• Organizational Skills
– This includes such basic techniques as choosing
issues, working with individuals, planning strategy,
choosing tactics, mapping out campaigns,
developing communication systems, good time
manages, one who can effectively utilize the
media, knows how to canvass, knows hot to
develop grassroots fundraising programs, knows
hot to conduct meetings, has the ability to
conduct investigations, has acceptable public
speaking and negotiation skills.

15. Growth Barometers Cont’d
• Sustaining membership
– Is the Brother financially current, a Kappa
Foundation Member, and/or a member of the
Kappa Credit Union?

16. Growth Barometers Cont’d
• Political Education
– The ability to develop a sense of framework in
which ones organizational skills can work to an
acceptable level. It is one who has or is becoming
aware of specific issues, one who has an
understanding of the Fraternal history and lore,
one who is aware of some of the major fraternal
movements for social change.

17. Growth Barometers Cont’d
• Fraternal History:
– One who demonstrates an acceptable knowledge
and appreciation of the Founders of the fraternity,
the fundamental purpose and the objectives of
the fraternity.
– An awareness and knowledge of the
organizational structure of the Fraternity and
demonstrates knowledge of the current
Internationally, Provincial and local goals.

18. Growth Barometers Cont’d
– The Board of Directors of the respective Chapter is
charged with conducting three evaluation
interviews of the members listed during each
Kappa Year. The first interview is to be conducted
in September, the second in January and the 3rd in
April.
– Once the information has been tracked and
posted it should be submitted to the Chapter’s
Keeper of Records and placed in the Chapter’s
Archives for quick and easy reference.

19. Tracking Progress Chart

20. Comprehensive Training Program
• Membership Orientation Intake Program
(MOIP)
• Leadership Growth & Development Programs
(LGDP)
• C. Roger Wilson leadership Workshops
• Advisors Workshop Programs
• Polemarch Workshop Programs

21. Kappa Forever!
How do we keep Kappa Kappa?
How do we keep Kappa Strong?
How do we pass Kappa On?

22. The Four Way Test
Of all the things we think say or do, Is it the
Truth?
Is it Fair to all Concerned?
Will it Build Goodwill and Better Friendships?
Will it Be Beneficial to all Concerned?

23. THE STRATEGIC PLANNING PROCESS
Presented by: Sterling Freeman

24. Why a Strategic Plan?
• Mission/Vision
• Accountability Tool

25. Agents for a Successful Process
• Facilitators
• Core Committee
• Target Constituency Groups

26. Overview of the Process
• Phase I – Establish Core Committee
• Phase II – Review Process and Goals with Chapter
• Phase III – Gather and Interpret Data
• Phase IV - Develop Draft Plan (Blueprint)
• Phase V – Review Draft Plan with Chapter
• Phase VI – Revise Plan
• Phase VII – Final Review, Approval and
Implementation

27. Phase I – Establish Core Committee
• Members of the Core Committee
• Meeting Schedule (When? How?)
• Core Committee Functions
– Establish Plan Goals
– Establish Process
– Facilitate Planning Process
– Develop Plan
– Present Plan

28. Phase II – Review Process and Goals
• Chapter or called meeting
• Core Committee reviews goals and process
with Chapter Members

29. Phase III – Gather and Interpret Data
• Facilitate Discovery Groups, Individual
Interviews and other data gathering activities
• Interpret data (raw data reports)
• Draw conclusions from data

30. Phase IV – Develop Draft Plan
• Introduction
• Methodology
• Findings
• Recommendations (Opportunities)
• Timeline, Acceptance & Approval
• Appendices (supporting documentation)

31. Phase V – Review Draft Plan with Chapter
• Overview of the Purpose, Goals and Process
• Review each Section
• Conduct Question and Answer Session
• Agree on Revisions

32. Phase VI – Revise Plan

33. Phase VII – Final Review, Approval, and Implementation
• Overview of the Purpose, Goals and Process
• Review each Section
• Conduct Question and Answer Session
• Approve Plan
• Establish Accountability for Plan
Recommendations

34. Track Plan via Accountability System
•

35. Perform an Annual Review
•

36. TRAINING PROGRAM OVERVIEW
Presented by: Brother Melvin Pierce and Gregory Deas

37. Lifelong Journey of a Kappa Man…
…BEGINS WITH A SINGLE STEP
The birth of a new member into the brotherhood of Kappa Alpha Psi is the
beginning of a passage. This passage, this training, is the interchange of
knowledge and understanding which is mutually transferred within the body
we know as FRATERNITY. This shared knowledge, and the subsequent lifelong
journey thus binds us through a common trust which we affectionately know
as the BOND.
Understanding that the founding principle of Kappa Alpha Psi is the
promotion of achievement within our bond, we have taken solemn oaths to
dedicate ourselves to that noble task. We have fashioned “Training for
Leadership” as our mantra, but we must now utilize it as our instrument. The
commitment to train for leadership must be inherited into the foundation of a
brother’s initial inception, orientation, and successive membership into Kappa
Alpha Psi.

38. Membership
Membership is a solemn commitment. To this Fraternity, the maker of the
commitment becomes synonymous with the commitment itself. Your
commitment is a lifelong dedication to the ideas and lofty purposes of Kappa
Alpha Psi, which considers for membership only those whose personal, social
and academic qualifications are acceptable to both college and fraternity.
It is the chapter’s duty to see that each member knows the purpose, history
and traditions of Kappa Alpha Psi Fraternity, Inc. Each older member of the
chapter assumes the full obligation to do everything that can aid you, the new
member. The chapter should commence to develop the bond of friendship
and brotherhood and to instill what is known as the “Kappa Spirit.” The Kappa
Spirit is nothing more than “an inward sensibility of membership, with
demands upon loyalty, cooperation and responsibility that gives practical
assurance to the meaningful survival of Kappa Alpha Psi.” The Kappa Spirit is
acquired only through a clear understanding of, and conformity to fraternity
purpose.

39. Membership Cont’d
We recognize that many young men entering college are limited in
experiences and unschooled in the complexities of group dynamics.
Therefore, one of the primary membership goals of kappa Alpha Psi is to
prepare members for cooperative group living and a lifetime of dedication to
the Fraternity. Kappa alpha Psi hopes that its members will come to
understand how the socializing influences of the group will contribute to
personal advancement and achievement in all endeavors.
But do not let personal goals supersede those of the fraternity. A person who
feels he would do the fraternity a favor by joining is not worthy of
membership. No one who holds himself superior to the Brotherhood of
Kappa Alpha Psi is worthy of this distinction.

40. Membership Cont’d
That good Old Kappa Spirit is not bestowed by any external entity. It cannot
be bought, sold, bartered, borrowed or stolen. It comes from within and the
only way to keep it is to give it away. It comes from a personal love of
Fraternity, loyalty to purpose and ideals, the acceptance of responsibility and
interest in the welfare of others…
That Good Alpha Spirit is constructive, not destructive dynamic, not static:
active, not passive. We can sing until we are hoarse, snake dance until lame,
or toast until intoxicated, but not one of these can take the place of the vital
sense of belonging.

41. Membership Cont’d
It is in the sense that Kappa Alpha Psi extends to you a warm welcome into
the Brotherhood. We trust that the challenges you find in this bond will be
springboards to achievement and will serve to heighten your aspirations. We
hope your membership will always be a credit to both you and Kappa Alpha
Psi.
Let it be said here and now that brotherhood is a tow way street; form the
newly initiated member to the older (senior) member, and from the older
member to the newly initiated. If little or nothing is transmitted, little or
nothing is received. The emphasis in Kappa Alpha Psi is upon RESPONSIBILITY
rather than privilege. Growth is a continuous process with each generation
making its contribution. If after your orientation period, the origin, history,
traditions, customs, etc. of Kappa Alpha Psi still has little meaning to you,
then surely your membership will mean little to you.

42. Your Relationship to the Fraternity
Kappa Alpha Psi is a brotherhood every member has a right to expect
brotherly attitudes and consideration and honorable treatment form the
others members. It is your right and privilege to make known wants and
desires and to offer suggestions and recommendations.
On the other hand, you should remember that Kappa Alpha Psi is a Fraternity
and this very fact obligates its members to dwell in harmony in spite if
individual limitations. The proper attitude to take toward an erring brother is
one of tolerance and sympathetic understanding. Condemnation and
desertion are the last words in a true Fraternity man’s vocabulary.
Traditionally, differences are settled within the Bond, and are never carried or
discussed with non-members of the Fraternity.
To be a good member of the fraternity, you should be cognizant of the
fundamental purposes of Kappa Alpha Psi which is to be blameless in

43. Your Relationship to the Fraternity Cont’d
To be a good member of the fraternity, you should be cognizant of the
fundamental purposes of Kappa Alpha Psi which is to be blameless in
unethical conduct; to display the proper attitude toward other brothers; and
to meet and discharge future assignments and obligations efficiently and
promptly.

44. Your Obligation to the Fraternity
You shall attend all of the chapter meetings and participate in all such chapter
functions and activities.
Each member has as his first and paramount obligation to uphold the
integrity, dignity, and honor of his Fraternity at all times and in all places.
You shall refrain from any act or practice which is inconsistent with the Grand
Chapter Constitution, Statutes or the character of the Fraternity.
Among the voluntary obligations undertaken by the members is the financial
one. each member shall consider this and be certain that this obligation is
met.

45. Your Obligation to the Fraternity Cont’d
Each member has a personal obligation to the Fraternity and to himself to
develop his leadership potential.
Each member shall recognize, respect and live in harmony with all similar
groups within the community. No spirit or rivalry, competition, or desire for
power or advantage shall justify his violating the rights, privileges and dignity
of another fraternal group. Interfraternal respect and cooperation are an
imperative obligation for every member of Kappa Alpha Psi.
All meetings of Kappa Alpha Psi Fraternity are secret, unless it is approved by
the body for a portion of it to be transmitted to others. If any member
divulges anything to anyone not a member of this Fraternity or anything
transpiring at a ceremony, such acts shall be considered prima facie grounds
for reprimand or expulsion depending upon the seriousness of the case.

46. Your Obligation to the Fraternity Cont’d
It is important to remember that Fraternity life and affiliation are a
demonstration of democratic campus and community living. Nothing can or
should replace loyal cooperative and harmonious fraternal fellowship. The
Full significance of this must be understood by each member of the
Fraternity, especially at the local Chapter level. Further, others must learn
early that most instances. Once the majority has ruled, good sportsmanship
and teamwork requires acceptance of the decision and cooperation of the
entire group. This alone will make for a cohesive, congenial and strong
Fraternity.

47. MOIP OVERVIEW
Presented by: Brothers Robert Muhammad & Wendell Andrews

48. First Week
• Undergraduate Chapters
– Advertise/Post Information Meeting
– Post Information Meeting flyers, in student union,
male dorms, and cafeterias
– Next to Information flyer post copies of Kappa
Alpha Psi Executive Orders 1, 2, and 3 Fraternity’s
Position on Hazing

49. First Week Cont’d
– Undergraduate Chapters clear with college
university representative Vice Chancellor for
student Affairs, Director for Greek Life, etc. about
your intent and request to conduct Membership
Intake.
– Gather names of potential candidates

50. First Week Cont’d
• Alumni Chapter
– Advertise in local weekly newspaper, especially
local black newspapers, and with the community
PSA outlets (televisions and radio)
– Next to Information flyer post copies of Kappa
Alpha Psi Executive Orders 1, 2, 3 Fraternity’s
Position on Hazing
– Gather names of potential candidates

51. Second Week
Prepare Packages detailing intake requirements including letter to
parent (under 22 years of Age)
Determine the date that the application is due (New: at least 14
days after distribution of packages)
Determine when funds are due (two days or three days after i75%
of vote)
Host Chapter Informational Meeting
(collect name, address permanent and local for undergraduate,
email address and telephone numbers of all potential candidates)
Alumni Chapter are to have copies of Kappa Alpha Psi Executive
Orders #1, #2, and #3 Fraternity’s Position on hazing on hand to
pass out to potential candidates

52. Third Week
Schedule Date of Interviews
Voting results require (Fairly New 75% approval for Undergraduate
Chapter, and (76%) Approval for Alumni chapter
Notify aspirant of their status (success/ failure)
Desire method of communication should be a letter mailed or given
to candidate, if email use a validate email address

53. Fourth Week
Complete all paper work/form typed-advisors must help with
this exercise.
Acquire all necessary signature son all necessary documents
Undergraduate Chapter acquire college/university seal on
necessary documents
check document for completeness

54. Fourth Week Cont’d
Make minimum of three copies of each candidate packet (one
for International headquarters, One for the Province
Polemarch, and one for your local records
Funds are due this week, preferably Wednesday/Thursday
Use certified check or money orders and make payable to the
Middle Eastern Province (cash and persona checks will not be
accepted)

55. Fourth Week Cont’d
Packages of Aspirants and Monies Due;
Be sure to check paper work carefully, package needs to be
completed an presented by the designated Saturday.

56. WORKSHOP EVALUATIONS
Presented by: Brother Damond Nollan