Tips, based on the experience, for conducting a good project management.

1. Project Management
Tips for the strategy plan
Daniele Pinto
Project Management Tips - D. Pinto 1

2. Project Management Plan
This is a formal document that
define how the project will be
managed. It is composed by a set
of documents each one related to
a specific knowledge area.
Project Management Plan
Integration
Project Management Tips - D. Pinto 2

3. Integration
This is a part where all the basic information Tips:
are included: Include a matrix of roles and
You have a chapter for the enterprise responsibilities organized by knowledge
environmental factors like laws and area and project phase, this will help to
establish org chart, communication plan,
regulations;
and resource plan;
The organizational process assets includes Include a process matrix per knowledge
the knowhow (processes, patents and area and project phase so that it will be
certifications) you will use. clear the way of working you will use
during the project cycle.
Project Management Tips - D. Pinto 3

4. Scope Management Plan
This is a part where you define how you Tips:
manage the scope along the execution: Include a reference on the contract, the
Where you will get the information about customer specification, eventually to the
the scope to be delivered; suppliers documentation;
How you will verify the scope Include clear information about the
(consistency and correctness), and how processes and tools used as a
you will control it. documentation repository and how you
will deal with the design change requests
(avoid scope creep).
Project Management Tips - D. Pinto 4

5. Schedule Management Plan
This is a part where you define how you Tips:
manage the schedule along the execution: Use as a reference your processes
How you will define the activities needed workflow and define the standard
to full fill the scope and how you will activities, avoiding to fall in
schedule them; “micromanagement”;
How you will control the schedule, and Define how the progress is reported and
how you will perform the reports. measured, ideally use Earned Value
Analysis techniques.
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6. Cost Management Plan
This is a part where you define how you Tips:
manage the costs along the execution: Most of the time the best estimation is a 3
How you will estimate and then budget the point analysis;
project; The Cost Breakdown Structure must be
How you will monitor the cost. consistent with the Work Breakdown
Structure;
EVA is worth to perform because it relates
costs and progress.
Project Management Tips - D. Pinto 6

7. Quality Management Plan
This is a part where you define how you Tips:
manage the quality along the execution: The baseline is always the contract
How you will define the acceptance together with the international standards
criteria for instance in term of and the customer specifications;
functionality, performance, and Define clear checklists and procedures to
conformance to international standards; be performed for the acceptance of each
item;
How you will assure and control the
Define clear procedure for closeout phase
defined quality criteria. and “lessons learned” process for
continuous improvement.
Project Management Tips - D. Pinto 7

8. HR Management Plan
This is a part where you define how you Tips:
manage the human resources along the Plan to have as much as possible the team
execution: co-located;
How you will acquire, develop and release Plan team – building events along the
the resources; project execution and not only at the
How you will define the responsibility beginning.
matrix;
How you will deal with conflicts.
Project Management Tips - D. Pinto 8

9. Communication Management Plan
This is a part where you define how you Tips:
manage the communication along the Build a stakeholders matrix to records as
execution: much possible information to handle them
How, when, what you will communicate; in a proper way;
Build a communication matrix and be
To whom and by whom the aware that you are the only one in the
communication will be handled. project team that should communicate
with the customer/sponsor, avoiding
“rumours and misalignments”.
Project Management Tips - D. Pinto 9

10. Risk Management Plan
This is a part where you define how you Tips:
manage the Risks along the execution: Define a risk breakdown structure
Which methodology will be used to asses according to your WBS and schedule so
the risks; that impacts of risks (costs/time) can be
How the risk and opportunities will be easily evaluated and quantified;
treated; Assessments should be planned along the
How risks will be monitored. execution with the involvement of the full
team in order to control the risks and
update the risk matrix properly.
Project Management Tips - D. Pinto 10

11. Procurement Management Plan
This is a part where you define how you Tips:
manage the procurement along the Keep a list of maximum 2 or 3 preferred
execution: suppliers (not to long not to short);
How you will perform the Make-or-Buy Schedule properly the supplier
analysis; deliverables, also with intermediate steps.
Which contract type will be used;
How the suppliers will be monitored.
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