The document provides guidelines for having a productive meeting by outlining steps to take before, during, and after a meeting. It recommends preparing an agenda and materials in advance, keeping discussion focused and on schedule during the meeting, and documenting decisions and action items after the meeting. The overall goals are to achieve the meeting's objectives efficiently while ensuring participants feel the process was orderly.

1. Productive Meeting
Goals:
• Achieve the meeting's objective;
• Take up a minimum amount of time;
• Leave participants feeling that a sensible
process has been followed.
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2. Productive Meeting
• Before meeting
• During meeting
• After meeting
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3. Before Meeting
• Agenda;
• Priorities;
• Results;
• Timing;
• Place;
• Participants;
• What results of meeting:
• Decision?
• New ideas?
• Status reports?
• Communicating something?
• Making Plans?
• List what you need to say;
• Presentation;
• Hand materials;
• Questioners ;
• Create a ticket in Jira.
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4. During Meeting
• Start on time;
• Ensure quorum;
• Review agenda;
• Keep discussion focused;
• Encourage participation;
• Help group come to decision;
• Summarize decision;
• Agree on action plan;
• Evaluate meeting.
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5. After Meeting
• Take the meeting minutes:
• Date;
• Participants;
• Meeting subject;
• Issues for discussion;
• Decisions are made;
• Action points;
• Check on action.
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6. Thank you
Any questions?
Maksym Dovgopolyi