Webinar given by fellow SharePoint MVPs Nick Kellett, CTO of StoneShare, and Christian Buckley, Director of Product Evangelism at Axceler, on SharePoint auditing, compliance, and monitoring.
6. 5 Steps to Governance Compliance
Success
1. Identify your compliance requirements
2. Map your requirements to SharePoint
functionality
3. Establish governance model and policies for
these requirements
4. Determine compliance monitoring approach
and tools
5. Monitor (and automate!)
8. Example Compliance Map – e-Discovery
‣Business Requirement: “Ensure that content stored in
our SharePoint portal can be included properly in e-
Discovery”
9. Example Compliance Map – e-Discovery
‣ Functional Requirements:
1) Find relevant content e-Discovery feature
2) Place content on hold e-Discovery and in-place
hold features
3) Legal admissibility: Ensure content has not been
modified auditing feature
4) Export content to legal team Download copies, bulk
downloaders, or SP2013 export
16. Next Steps
1. Register for ControlPoint demo and install Trial
2. Determine your SharePoint Maturity
3. Follow the 5 Compliance Success Steps
‣ Resources:
‣ StoneShare Blog: http://blog.stoneshare.com/
‣ Axceler Blog: http://info.axceler.com/
‣ BuckleyPLANET: http://www.buckleyplanet.com/
‣ SharePoint Maturity Model:
http://www.sharepointmaturity.com/
17. Contact Us
Nick Kellett Christian Buckley
Chief Technical Officer Director of Product Evangelism
nkellett@stoneshare.com Christian.buckley@axceler.com
www.stoneshare.com www.axceler.com
18. StoneShare Quick Facts
‣ Exclusively SharePoint Focused
‣ Microsoft Gold Certified in Content Management
‣ Microsoft Gold Certified in Portals
‣ All Consultants SharePoint Certified by Microsoft
‣ All Delivery Guided by SharePoint MVP’s
‣ Strategy, Implementation and Support Services
‣ 50% of Projects Focused on Enterprise Content Management
‣ 100+ Person-Years of Practical SharePoint Experience
‣ Over 50,000 Hours of SharePoint 2010 Alone
‣ Recognized as One of Canada’s 50 Fastest Growing Start-ups (PROFIT MAG 2011, 2012)
‣ Growing at an Average of 100% Per Year Since 2009
‣ Offices in Ottawa and Toronto
Editor's Notes
Goals and Objectives:Ensure your plan is being followedReduce the compliance overheadMake it “future proof”
OOTB Steps: For a team site: Go to Site Settings > Site Web Analytic Reports, view the results. https://agora.stoneshare.com/projects/_layouts/WebAnalytics/Report.aspx?t=SummaryReport&l=sFor a site collection, go to Site settings > Site Web Analytic Reports, view the results.For a report, go to Analyze tab, click “Export to spreadsheet” and view the result in ExcelClick schedule alerts or reports and show that a special workflow has to be setup to notify users
OOTB Steps: Using James Joyce or similar user, navigate to two different team sites and check his site permissions using Site Settings > Site Permissions > Check Permissions. Navigate to a library with customized permissions and determine what rights he has thereIdeally we should use a user and show site(s) with customized libraries and permissions for that user
OOTB Steps: Using site collection admin, navigate to a team site and view audit reports in Excel format, showing security permission changes and determining who has modified contentRequires auditing to have been turned on
OOTB Steps: Site Actions > Site Settings > Storage Metrics (With SP1 only)