1. From eco-design till delivery,
through Green PM
UCM – BEA – GreenTech
September 2013
Laurent JANSSENS, Ir CISA CGEIT
1© Sustain-IT - 2013

2. 2
Agenda
 Who am I?
 The need for Project Management?
 Are current frameworks sufficient?
 What is green PM?
 How practically?
 Conclusions
 Appendixes/References
2© Sustain-IT - 2013

3. 3
Who am I?
- Laurent Janssens
Owner of Sustain-IT, which aims to provide advices on green IT, from strategic
planning to implementation and on assessments at all stages of the process in
between.
Previously, 8 years as management consultant/interim Manager advising clients, mainly
in the financial sector, on IT governance, portfolio management, project management,
project coaching & process improvement.
These consultancy assignments benefited from his experience in IT management,
Project management, security management and Audit (ICT, Operational, Financial).
As background, mechanical engineer (Ir). He obtained his CISA in 1999 after a Master In
Computer Audit granted from UAMS
3© Sustain-IT - 2013

4. 4
Agenda
 Who am I?
 The need for Project Management?
 Current frameworks sufficient?
 What is green PM?
 How practically?
 Conclusions
 Appendixes/References
4© Sustain-IT - 2013

5. 5
Even if eco-conception is a must...
... It outcomes have to be delivered at time and on budget....
Eco-design is a must...
How to deliver it?

6. 6
Project
Management
Constraints
Time,Cost, Quality
Technical, other performance parameters
Legal, Environmental
Project
Management
Mechanisms
People, tools, techniques,
Equipment, Organisation
Input
Business need, Problem,
Opportunity
Output
Project deliverables,
Products,
Services, changes
© Iso 21500
...Through Project Management

7. 7
3 layers of a projectProject
Delivery
Project
Management
Project
Direction
ClosingInitiating
Planning
Executing

8. 8
Case of a project (as illustration)
- Context
– B2C Company
– Part of its strategy : « greening » its business (image,
processes, products)
– Impact on all departments (incl. ICT) :
• Reducing of waste of resources by 10%
• Reducing paper consumption by 50%
• Reducing of energy consumption by 30%
- Project objectives
– Redesign corporate web site
• Able to tackle the mobile world
• Expecting to increase the number of transactions by 20% /year
• Stay aligned with corporate environmental objectives

9. 9
Do the PM disciplines support
such Projects?
Project
Management
Stakeholder
Mgt
Risk Mgt
Cost Mgt
Procurement
MgtHuman Mgt
Behaviour
Change
Mgt
Change Mgt
Time
Budget Scope
Monitoring

10. 10
Do the PM disciplines support such Projects ? (2/3)
Word search in frameworks

11. 11
Do the PM disciplines support such Projects ? (3/2)
How will I... ?
- How to measure if I will achieve ALL my objectives ?
- How to measure the impacts on long- term of the
projet deliverables ?
- Are the environment impacts of Management
considered ?
- How to define priorities beside
Time/Budget/Scope/Planet (/People) ?
- Are any PM teams skillable in any eco-design ?
- Even with scope changes, will I pursue my green
efforts to achieve the objectives ?
Classical PM approaches may be too short...

12. 12
Agenda
 Who am I?
 The need for Project Management?
 Current frameworks sufficient?
 What is green Project Management?
 How practically?
 Conclusions
 Appendices
12© Sustain-IT - 2013

13. 13

14. 14
Green Project Management – a tentative of definitions about
« 2 in 1 »
It is an extension of Project Management
- aiming to produce project deliverables that
suits environmental objectives ;
- But also how it is managed (contribute to)
reduce the environmental impacts ;

15. 16
In each of the PM disciplines...
what is the impact of
greening?(1/3)
Project
Management
Stakeholder
Mgt
Risk Mgt
Cost Mgt
Procurement
MgtHuman Mgt
Behaviour
Change
Mgt
Change Mgt
Risk Management should
anticipate what could occur to
avoid reaching the green
objectives
Environmental risks (inside
project but also from supplier
side should be integrated in
risk identification toolsTime Budget
PlanetScope
Monitoring

16. 17
In each of the PM disciplines...
what is the impact of
greening?(2/3)
Project
Management
Stakeholder
Mgt
Risk Mgt
Cost Mgt
Procurement
MgtHuman Mgt
Behaviour
Change
Mgt
Change Mgt
Monitoring is more than
tracking status against
OTOBOS
Reporting should also consider
environmental metrics, to be
defined during the planning
phase
Time Budget
PlanetScope
Monitoring

17. 18
In each of the PM disciplines...
what is the impact of greening? (1/3)
Project
Management
Stakeholder
Mgt
Risk Mgt
Cost Mgt
Procurement
MgtHuman Mgt
Behaviour
Change
Mgt
Change Mgt
Time Budget
PlanetScope
In case of changes in scope,
will the environment also be
assessed for the change ?

18. 19
Agenda
 Who am I?
 The need for Project Management?
 Current frameworks sufficient?
 What is green PM?
 How practically?
 Conclusions
 Appendixes
19© Sustain-IT - 2013

19. 20
Case of a project (as illustration)
- Context
– B2C Company
– Part of its strategy : « greening » its business (image,
processes, products)
– Impact on all departments (incl. ICT) :
• Reducing of waste of resources by 10%
• Reducing paper consumption by 50%
• Reducing of energy consumption by 30%
- Project objectives
– Redesign corporate web site
• Able to tackle the mobile world
• Expecting to increase the number of transactions by 20% /year
• Stay aligned with corporate environmental objectives

20. 21
How to start ? - during initiation
- Ensure sponsorship of the initiative of
greening your projects
- Assign to a PM with green-mindset & ready
to try
- Translate green corporate objectives in the
project
- Consider in Business Case these project-
environmental objectives (direct and
indirect ones)

21. 22
How to start ? - during planning
- Plan the project activities (incl. your
environmental activities) fairly & realisticly
- Plan how you will monitor the project
– by being green (teleconf ? Homeworking?)
– By avoiding waste and rework
– By planning carefully scare resources
- Gather information needs (incl.
Environmental ones)

22. 23
How to start ? - during execution
- Apply « management by example »/ »walk
the talk » principles
- Monitor & control the project based on
green techniques & philosophy
- Collect metrics related on objectives (incl.
Environmental ones) and provide them to
« project direction layer »
- Take care that change requests do not
jeopardise the green objectives

23. 24
How to start ? - during closing
- Share lessons learned
- Assess whether the objectives are achieved
- plan to do later (when project is some time
closed) review of objectives

24. 25
Agenda
 Who am I?
 The need for Project Management?
 Current frameworks sufficient?
 What is green PM?
 How practically?
 Conclusions
 Appendixes
25© Sustain-IT - 2013

25. 26
And how was your experience for this first Green Project ?
- Need to manage the cleantech
- by Project Management
- but with some improved approaches ;
- The green approaches
- impact most of PM disciplines ;
- will apply during the whole PM life cycle
- The journey starts... You are welcome in
joining...

26. 27
Agenda
 Who am I?
 The need for Project Management?
 Current frameworks sufficient?
 What is green PM?
 How practically?
 Conclusions
 Appendixes
27© Sustain-IT - 2013

27. 28
References
 « T.I.C et développement durable: les
conditions du succès » - Sylvie Faucheux,
Ch. Hue, I. Nicolaï – De Boeck
 Smart2020, the climate Group, 2008
 Econochoc, Geert Noels
 Sustainability in Project Mgt, G.Silvius
 Making sense of sustainability PM, L.T
Barnard
 PRISM, the GPM© reference guide to
sustainability in PM
28© Sustain-IT - 2011

28. 29
Sustain-IT's approach : an holostic approach to stay aligned
Products Process
People

29. 30
Is technology view enough?
© Sustain-IT - 2013 30

30. 31
Why to go green ?

31. 32
P
r
o
j
e
c
t
M
a
n
a
g
e
m
e
n
t
Long term + short term oriented
In the interest of this generation
and future generations
Life cycle oriented
People, Planet, Profit
Increasing complexity
Short term oriented
In the interest of
Sponsors/stakeholders
Deliverables/result oriented
Scope, Time, Budget (OTOBOS)
Reduced complexity
© Silvius
However, there are contrasts
between sustainability and PM

32. 33
Smart 2020 report - 2008
Appendix