This is a brief review of how to use google docs by Emily Lerwick.

1. A Review of Google
Docs
By Emily Lerwick

2. What is
?
• Google Docs is a free office suite offered by Google enabling people
to work online, access their work from anywhere, and gives them
the ability to share and collaborate with other users.
• Where is it saving?
• Google Drive 5 gigabytes or
• Dropbox 2 gigabytes

3. How to Start
Click “Create”
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•
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•
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Document=Microsoft Word
Presentation= Powerpoint
Spreadsheet=Excel
Form=Surveys, Quizzes
Drawing=Diagrams, Charts
Upload the docs
from your machine

4. Menu bar
Sharing options
Tool bar
Document Title
Share with people

5. Advantages
• It’s free!
• Easily accessible if
traveling or working
from mobile device
• High storage capacity
• Ability to SHARE &
COLLABORATE
• Unlike Microsoft Word
you can see REVISION
HISTORY
• Pick to see who can see
your documents
• Ability to see changes
anyone made
• Color coded
Choose your privacy
settings under Share

6. Advantages
• SHARE and COLLABORATE
• Share: Email as attachment
(view/edit)
• Share: Publish as webpage
(view only)
• Invite: invite collaborators
• Invite: invite viewers only
• Restrict by sending
• Uncheck collaborators can invite
others
• Uncheck invitations can be sent
• Save: File: Rename
• File: Revision History
Revision History

7. Disadvantages
• Unlike Word you can’t copy
and paste easily
• Instead of “Save As” go to File:
Make a Copy
• You can only use it on the
internet. No connection, no
docs.
• Published or shared files only
accessible via an email
account
• Presentation program isn’t
that pretty
• Not close to Powerpoint with
variation of styles, themes,
charts, graphs, and transitions
between slides. It’s very basic.

8. Using Google Docs as a Student
• Teachers can use Google Form to
collect assignments
• Work together on group projects
• Share under Edit, Comment, View
• Convert PDFS from homework or
the library into google docs
• Use google docs to send forms to
friends or group members
• Go paperless
• Visit the Template Gallery to
design school projects