1. Data dimensions:forever lost in Millennium Millennium Show & Tell Suzanne Saunders Millennium Systems Administrator September 2010

2. Lost? Forever? Many changes over the years Primo sees EVERYTHING Battled with creating accurate lists We know it’s there…. … somewhere

3. Bib record stats

4. Bib result results Suppressed records Error locations Bad codes in BCode3 Bib locations as item locations Bib location: none

5. Item record stats

6. Item record results Items with bib locations Error locations See ‘funny’ itypes in a collection/location Books/printed material in media collections Journals on open shelves Much longer list! Takes longer - liaise with branches Journals greatest difficulty Needs to be kept under control!

7. The more you dig… … the more you find! Odd barcodes b11100631 Last Updated: 10-02-1998 Created: 17-12-1997 SHELF NO HD 7876 BRA AUTHOR Bradlaugh Charles. TITLE Labor and law. IMPRINT [S.l.]: Kelley, 1972. DESCRIPT 217 p. LOCATION l LAW (Bib) # Record Number LOCATION STATUS BARCODE VOLUME 1 i11325392 llab - BD267539 2 i1319933x llab - BD2675349

8. More unearthed… Online and print??? Fri Aug 20 08:47:48 CAT 2010 b16769417 Last Updated: 04-08-2010 Created: 18-07-2009 Revisions: 3 LANG engEnglish CAT DATE 18-07-2009 BCODE3 zDIVISIONAL CAT SKIP 0 BIB LVL pONLINE COPY COUNTRY LOCATION a Main Library (Bib) MAT TYPE aPRINTED MATL SHELF NO Lock 2009 Fro AUTHOR Fromkin, V. TITLE Introduction to Language (Private Copy).

9. More unearthed… Shelved where??? b14648805 Last Updated: 07-07-2010 Created: 29-06-2001 Revisions: 8 LANG engEnglish CAT DATE 29-06-2001 BCODE3 eIMPORT CAT. SKIP 4 BIB LVL mMONOGRAPH COUNTRY xxkUnited Kingdom LOCATION a Main Library MAT TYPE aPRINTED MATL (Bib) MARC Leader #####cas 22#####4a 4500 MARC 003 OCoLC MARC 008 921221s2001 xxk 0 0eng MARC 040 DLC|cDLC MARC 042 lc MARC 043 e-uk--- MARC 049 SZTA SHELF NO 090 0 LB 1043.2.G7 BRI AUTHOR 110 2 British Universities Film & Video Council. TITLE 245 1 4 The BUFVC handbook. EDITION 250 3rd ed. IMPRINT 260 [London] :|bBritish Universities Film & Video Council,|c2001. DESCRIPT 300 214 p. SHELF NO 650 0 0 Audio-visual materials|zGreatBritain|xHandbooks, manuals, etc. SHELF NO 650 0 0 Audio-visual materials|zGreatBritain|xEquipment and supplies. SUBJECT 650 0 0 Instructional materials industry|zGreat Britain. SUBJECT 650 0 0 Distance education|zGreatBritain|xHandbooks, manuals, etc. ADD AUTHOR 710 2 British Universities Film & Video Council. MARC 910 SACD00001370756

10. More unearthed… Multiple item locations b13711374 Last Updated: 31-03-2010 Created: 23-12-1997 Revisions: 36 SHELF NO HT 169.5.T3 TITLE Third world planning review. IMPRINT Liverpool [Eng.] : Liverpool University Press, 1979-2001. DESCRIPT 23 v. : ill., maps ; 25 cm. DESCRIPT Vol. 1 (spring 1979)-v. 23, no. 4 (Nov. 2001) LOCATION s Architecture (Bib) # Record Number DESCRIPTION 1 c10022351 LOCATION:sp IDENTITY: STATUS:NO CARD FREQUENCY: BOXES: 2 i18084515 LOCATION:sre STATUS:- BARCODE:JC165055 VOLUME:v. 15 no. 1Feb-Nov 1993 19 i2127731x LOCATION:sp STATUS:- BARCODE:jc299413 VOLUME:v. 22 2000 23 i20703338 LOCATION:ss STATUS:- BARCODE:jc272089 VOLUME:21:no.2 1999

11. ZZZZZ’s found Error locations and odd numbering b13310501 Last Updated: 14-02-1998 Created: 22-12-1997 Revisions: 3 SHELF NO QH 3.A5 TITLE Annales Des Sciences NaturellsBotanique Et Biologie .Vegetale.Serie 11-12. LOCATION zzzzz Error # Record Number DESCRIPTION 1 i16123062 LOCATION:q7srp STATUS:- BARCODE:JC169847 VOLUME:v. 11 1950 2 i16123074 LOCATION:q7srp STATUS:- BARCODE:TJ046597 VOLUME:v. 14 1953 3 i16123086 LOCATION:q7srp STATUS:- BARCODE:TJ046598 VOLUME:v. 15 1954 4 i16123098 LOCATION:q7srp STATUS:- BARCODE:JC169860 VOLUME:v. 16 1955 5 i16123104 LOCATION:q7srp STATUS:- BARCODE:JC169859 VOLUME:v. 18 1957 6 i16123116 LOCATION:q7srp STATUS:- BARCODE:JC169858 VOLUME:v. 19 1958 20 i16123256 LOCATION:q7srp STATUS:- BARCODE:TJ046595 VOLUME:v. 12 1971 21 i16123268 LOCATION:q7srp STATUS:- BARCODE:TJ046596 VOLUME:v. 12 1971

12. Bibs vs items Bib locations not equal to item locations SHELF NO TA 705 BRI. AUTHOR Brink, A. B. A. (Anthony BerrangeAntill) TITLE Engineering geology of Southern Africa. IMPRINT Pretoria: Building Publications, 1979-1985. DESCRIPT 4 v. LOCATION n ITHEM # Record Number DESCRIPTION 1 i1817212x LOCATION:std STATUS:- BARCODE:BD231926 VOLUME:V. 1 8 i18172192 LOCATION:ss STATUS:- BARCODE:BD366355 VOLUME:V. 1 9 i18171990 LOCATION:g5g5 STATUS:- BARCODE:BD224912 VOLUME:V. 3 18 i18171874 LOCATION:ff STATUS:- BARCODE:BD085973 VOLUME:V. 3 30 i18172039 LOCATION:gon STATUS:- BARCODE:BD354558 VOLUME:V. 1 32 i18172118 LOCATION:nn STATUS:- BARCODE:BD283424 VOLUME:V. 4

13. So… The more you clean-up…the more you find Cleaned up 60 366 Item records 832 612 Bib records Primo records (bib) 001 fields created Exported 205 621 records Project seems to be never ending

14. Solutions? Updated templates More rigid with less options Create samples Item and Bib records Communicate ‘Cat rules’ to all library staff RDA implications ??? Keep checking records

15. Questions?