1. Student Notice of Concern
Unus pro omnibus, omnes pro uno
One for All and All for One

2. Student Notice of Concern
The NOC is a Faculty communication tool
used to electronically notify the Academic
Office regarding concerns Faculty have
about students that CANNOT be
resolved at the student/instructor level.
The NOC is not a substitution for normal
instructor rapport with students. Rather,
the NOC is to be used when normal
classroom management strategies fail.

3. Student Notice of Concern is on the same screen as
Attendance – Click “Enter” to make a referral.

4. Click on a student, then click “Continue”

5. You are now at the NOC referral screen

6. Please – ALWAYS communicate with your students. If you check “Low test/quiz/assignment
scores” or “Grade below „C‟” please explain what action you want the Advisor to take
beyond your own remediation discussions with the student, i.e. tutoring in the LSS,
review of syllabus requirements, etc.

7. Attendance is monitored daily by the campus Attendance Point Person. Students are automatically withdrawn
from classes when they exceed the absence threshold. Complete this section if your OWN attendance
criteria exceeds that of the college OR if you and the student have negotiated an agreement and you are
requesting to NOT have the student automatically withdrawn from your class.

8. When non-academic issues are interfering with students‟ success, please identify the
problem and recommend what action you would like the Advisor to take. Details
are important.

9. EXAMPLES OF NON-ACADEMIC OFFICE
ISSUES WHICH DO NOT REQUIRE
INTERVENTION FROM AN ADVISOR

10. No further comments from instructor. Does not appear to
be a need for advisor intervention .

11. No other comments from instructor. Does not
appear to be a need for advisor intervention.

15. Instructor noted that she had contact with student, but no other
comments were included.

16. No other comments included.

17. Instructor had contact with student. Student has
not missed any classes.

18. No added comments from instructor and a new entry made,
same as this, on 10/20/08.

20. Has missed 1 of 7 classes. No additional comments from instructor.

21. Academic help? Transportation? Child care?
When student was called by an Advisor, we discovered she is in a wheelchair
and was having a hard time getting from class to class

23. The following are submitted notice of
concerns which were resolved using
normal classroom management
strategies.
Advisor intervention not required.

24. STUDENT REFERRAL FORM
NOTICE OF CONCERN
DATE SUBMITTED: 2012/05/01
RECORD NO: 1
STUDENT PHONE: COURSE: SECTION NO:
STUDENT EMAIL: INSTRUCTOR/STAFF NAME: INSTRUCTOR/STAFF PHONE:
INSTRUCTOR/STAFF EMAIL:
COMMUNICATION
I have communicated with the student.
ACADEMIC ISSUES
GRADE BELOW "C" AT THIS TIME
OTHER ACADEMIC REASONS:
Student missing assignment and quiz. Suppose to make up
quiz 5-2-2012 and I will accept one late assignment.
NON-ACADEMIC ISSUES
INSTRUCTOR COMMENTS:
Student admits that he does not apply himself.

25. STUDENT REFERRAL FORM
Baker NOTICE OF CONCERN
DATE SUBMITTED: 2012/05/01
RECORD NO: 1
STUDENT PHONE: COURSE: SECTION NO:
STUDENT EMAIL:
INSTRUCTOR/STAFF NAME: INSTRUCTOR/STAFF PHONE:
INSTRUCTOR/STAFF EMAIL:
COMMUNICATION
I have communicated with the student.
ACADEMIC ISSUES
LOW TEST/QUIZ/ASSIGNMENT SCORES
GRADE BELOW "C" AT THIS TIME
OTHER ACADEMIC REASONS:
Student has the ability just does not want to apply
himself. Tested very poorly this week. I'm letting him
turn in a late assignment
NON-ACADEMIC ISSUES
INSTRUCTOR COMMENTS:

26. STUDENT REFERRAL FORM
NOTICE OF CONCERN
DATE SUBMITTED: 2012/06/05
RECORD NO: 1
STUDENT PHONE: COURSE: SECTION NO:
STUDENT EMAIL: INSTRUCTOR/STAFF NAME:
INSTRUCTOR/STAFF PHONE: INSTRUCTOR/STAFF EMAIL:
COMMUNICATION
I have communicated with the student.
ACADEMIC ISSUES
OTHER ACADEMIC REASONS:
Student has medical condition that prevent him from
attending class and will require an Incomplete grade.
NON-ACADEMIC ISSUES
INSTRUCTOR COMMENTS:

27. STUDENT REFERRAL FORM
Baker NOTICE OF CONCERN
STUDENT PHONE: COURSE: SECTION NO:
STUDENT EMAIL: INSTRUCTOR/STAFF NAME:
INSTRUCTOR/STAFF PHONE: INSTRUCTOR/STAFF EMAIL:
COMMUNICATION
I have communicated with the student.
ACADEMIC ISSUES
NON-ACADEMIC ISSUES
OTHER NON-ACADEMIC REASONS:
Student missed clinical yesterday because she had an ill
child that she had to take to the ER
INSTRUCTOR COMMENTS:
____________is looking for a hospital date and
instructor who can supervise student for a make-up.

28. STUDENT REFERRAL FORM
NOTICE OF CONCERN
DATE SUBMITTED: 2012/05/23
RECORD NO: 1
STUDENT PHONE: COURSE: SECTION NO:
STUDENT EMAIL: INSTRUCTOR/STAFF NAME:
INSTRUCTOR/STAFF PHONE: INSTRUCTOR/STAFF EMAIL:
COMMUNICATION
I have communicated with the student.
ACADEMIC ISSUES
GRADE BELOW "C" AT THIS TIME
NON-ACADEMIC ISSUES
INSTRUCTOR COMMENTS:

29. The following are examples of submitted notice of
concerns in which normal classroom management
strategies, i.e. communication with the student, were
NOT initiated by the instructor.
The NOC is to be used when normal classroom
management strategies fail.

30. STUDENT REFERRAL FORM
NOTICE OF CONCERN
DATE SUBMITTED: 2012/04/19
RECORD NO: 1
STUDENT PHONE: COURSE: SECTION NO:
STUDENT EMAIL: INSTRUCTOR/STAFF NAME:
INSTRUCTOR/STAFF PHONE: INSTRUCTOR/STAFF EMAIL:
COMMUNICATION
I have not communicated with the student.
This is her first full week of absence.
ACADEMIC ISSUES
LOW TEST/QUIZ/ASSIGNMENT SCORES
GRADE BELOW "C" AT THIS TIME
OTHER ACADEMIC REASONS:
She has not submitted her homework and is currently doing
failing work.
NON-ACADEMIC ISSUES
INSTRUCTOR COMMENTS:

31. STUDENT REFERRAL FORM
NOTICE OF CONCERN
DATE SUBMITTED: 2012/05/18
RECORD NO: 1
STUDENT PHONE: COURSE: SECTION NO:
STUDENT EMAIL: INSTRUCTOR/STAFF NAME:
INSTRUCTOR/STAFF PHONE: INSTRUCTOR/STAFF EMAIL:
COMMUNICATION
I have not communicated with the student.
Attendance/ Assignments
ACADEMIC ISSUES
NON-ACADEMIC ISSUES
INSTRUCTOR COMMENTS:

32. STUDENT REFERRAL FORM
NOTICE OF CONCERN
DATE SUBMITTED: 2012/05/22
RECORD NO:
STUDENT PHONE: COURSE: STUDENT EMAIL:
INSTRUCTOR/STAFF NAME: INSTRUCOR/STAFF PHONE:
SECTION NO: INSTRUCTOR/STAFF EMAIL:
COMMUNICATION
I have not communicated with the student.
she is always at least an hour late, and always leaves early
ACADEMIC ISSUES
LOW TEST/QUIZ/ASSIGNMENT SCORES
GRADE BELOW "C" AT THIS TIME
NON-ACADEMIC ISSUES
INSTRUCTOR COMMENTS:

33. ACADEMIC OFFICE ISSUES
• POOR GRADES – Make referrals when attempts to
work with students have failed.
• NON-ATTENDANCE – Report only when Students are
on the brink of withdrawal for non-attendance or
attempts to discuss attendance/tardy issues with student
have failed.
• BEHAVORIAL CONCERNS – Refer when classroom
management strategies have failed.
• COUNSELING; FAMILY/PERSONAL – Refer for such
issues as:
Transportation, Child Care, Special Needs, Mental
Health, etc.

34. EXAMPLES OF APPROPRIATE
ACADEMIC OFFICE
REFERRALS

37. More information would be helpful but this is clearly a
red flag.

39. Instructor indicated Family/Personal Issues.

40. More information would be helpful

43. Very limited space in Notice of Concern
comment section – request made to expand

44. Directions on how to retrieve
Advisor follow-up documentation
on Notice of Concern referrals.

45. Click on “View/Save/Print,” then click “Submit”

46. Click onClick on one orof your sections, then “Continue.”
one or all all of your sections, then click click “Continue

47. Click on the student you wish to see follow-up
documentation, then click “Submit”

48. Click on “Student Notice of Concern Referral Forms” link and you will be taken to the
original referral and any Advisor follow-up that has occurred.

49. .
This is the top half of the report that is generated.

50. This is the bottom half of the report that is generated with the
“Advising Action” documenting Advisor follow-up activity.

51. GUIDELINES FOR DOCUMENTING STUDENT
CONCERNS
• “POOR ATTENDANCE/TARDINESS/PARTICIPATION” –
write specific concern...we don't know what
this means when not explained.
• Explain the problem and the Advisor intervention
you feel will be helpful.
• Make referrals only when your normal classroom
management strategies have not been successful.

52. WHEN NOT TO SUBMIT A NOTICE OF
CONCERN
Do NOT submit a Notice of Concern if you only want
to document :
 an observation or interaction with a student but are NOT
requesting intervention by an Advisor.
 a current grade in the class.
 an absence/tardy. If this is an ongoing issues which has
not been resolved with normal classroom
management strategies then a request for
advisor intervention is appropriate.
 missed assignments.
 failed assignments.
 poor study habits.

53. For any Questions
Please Contact
Paul Zang, Director of Counseling and Assessment
810-766-4112 or email paul.zang@baker.edu
Or
Karen Weissert, Coordinator of Academic Support Services
810-766-4140 or email karen.weissert@baker.edu